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doc15225 Board-of-Regents-Special-Meeting.pdf
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Page 1
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"text": "KENTUCKY STATE UNIVERSITY\nBoard of Regents Special Meeting\n9:00 a.m., November 7, 2014\nJulian M. Carroll Academic Services Building Board Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding",
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"text": "MINUTES",
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"text": "1. Call to Order:",
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"text": "Chairperson Karen Bearden welcomed attendees to the Special Meeting of the Kentucky State University Board of Regents and called the meeting to order at 9:00 a.m. on November 7, 2014."
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"text": "Chairperson Bearden asked the Secretary to the Board to conduct the roll call:"
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"text": "Regent Barfield, Present"
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"text": "Ten Regents were in attendance. A quorum was declared at 9:00 a.m."
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"text": "III. Opening Remarks:",
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"text": "Chair Bearden began the meeting by welcoming the attendees to the meeting."
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"text": "IV. Approval of Minutes:",
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"text": "Action:\nMotion was made to approve the minutes from the July 24, 2014 Bylaws Committee, the July 24, 2014 Executive Committee and the October 24, 2014 Regular Board Meeting by Regent McFayden and seconded by Regent Whitehead. The motion passed unanimously."
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"text": "V. Board Statement on Policies:",
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"text": "President Burse presented his recommendation that all future changes to the policies of the University be amended only through approval of the Board of Regents. This statement further recommended that the Board rescind its April 25, 2003 action which separated the Faculty Handbook into administrative regulations, which did not require Board approval for amendments."
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"text": "All policies of the Board will be reviewed and centralized in one location on the KSU website."
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"text": "Action: Motion was made by Regent Whitehead to require Board approval for any proposed amendments to all University policies, including but not limited to, the Faculty Handbook, the Human Resources Manual and the Student Handbook. The motion was seconded by Regent Farris. The motion passed 8-1. Regent McFayden voted against the motion."
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"text": "Dr. Beverly Downing, Interim Vice President of Academic Affairs discussed a proposal for the approval of the Bachelor of Science in Nursing (BSN) program. Dr. Downing explained that there is a national movement away from the two (2) year Associate's Degree in Nursing (ADN) program, since hospitals are seeking nurses with higher degrees."
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"text": "KSU is having difficulty locating clinical experiences for ADN students as part of the students' education. Dr. Indira Tyler, Interim Chair of the KSU School of Nursing, further explained that hospitals are increasingly seeking “magnet” status of excellence which requires their nurses to be trained at the BSN level."
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"text": "If approval to begin a BSN is granted, KSU would begin a “teach-out” phase of the ADN program for those students currently in the program pipeline while simultaneously “starting-up” the BSN program. Students who are in the ADN program would be on-track to complete the lower level liberal studies requirements in the BSN program. Once the BSN program is fully approved, current and prospective students will be advised of the program change and advised appropriately."
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"text": "KSU will be unable to conduct both programs (BSN and ADN) simultaneously as there would be an increased need for more faculty and added difficulty to provide the ADN students the clinical experiences required."
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"text": "Action: Motion was made by Regent Whitehead to approve the pre-licensure Bachelor of Science in Nursing (BSN) program. The motion was seconded by Regent Haskins. The motion passed unanimously."
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"text": "Carmella Conner, Acting Vice President of Student Affairs addressed the Board. She advised the Board that the current enrollment was 1869. This number was disaggregated by categories in the board materials."
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"text": "The process for student withdrawal from the university was discussed. Students are required to complete a withdrawal form and specifically state why s/he seeks to withdraw from the university and obtain signatures from their academic dean. Students are also advised to speak with an advisor in the Academic Center for Excellence, Academic Advising, and/or Student Support Services if the reasons for withdrawal are academic in nature."
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"text": "Early intervention strategies were discussed. The Office of Academic Affairs has worked to implement “Course Signals” to assist in identifying students who are in academic jeopardy before withdrawal is contemplated. Full implementation of Course Signals is expected by the beginning of Spring 2015."
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"text": "Ms. Conner also discussed the November 1, 2014 Open House for prospective students. Over 785 prospective students were in attendance. A committee will review areas of improvement needed in preparation for the Spring Open House. In particular, some attendees commented that they'd like to have heard more presentations from the individual major areas of study. The Admissions Office will continue to follow-up with attendees as a part of the recruitment process."
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"text": "Ms. Conner stated that the goal of the Open House was to invite 1000 prospective students to showcase the University. The Board requested that in the future each recruitment activity has stated goals and metrics."
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"text": "Ms. Conner discussed the faculty's role in recruitment. She explained that she would like to see faculty participate as members of recruitment committee. Ms. Conner also explained that she and Dr. Downing are actively collaborating to increase University recruitment efforts."
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"text": "President Burse further clarified his expectations of the faculty in the recruitment of prospective students. For example, he would expect that when a prospective student contacts the Office of Admissions and indicates a major area of study of interest, the Admissions Office would contact faculty in that area to outreach to the student within twenty-four (24) hours."
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"text": "He expects active engagement from the faculty and every staff person on campus. Faculty members should have positive comments to say about Kentucky State when engaging with prospective students."
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"text": "Ms. Melinda Impellizeri, Special Assistant to the President for Strategic Planning and Development, presented a report based upon findings from KSU's external-internal auditor, Tronconi and Associates."
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"text": "The report outlined Tronconi's unannounced audit findings. The files of ten students were randomly audited to determine how the University's processes flow. Categories of review included: 1) Application Process; 2) Student Contact Information; 3) Bursar's Office—Student Finance and Collection; 4) Student Housing; 5) Student Immunization; 6) Academic Advising; 7) Miscellaneous Student information; and 8) Student Attendance and Timely Graduation."
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