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doc15135 04192024-Regular-Meeting-Minutes.pdf
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Page 1
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nREGULAR MEETING",
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nFriday, April 19, 2024\n10:00 a.m. EDT",
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"text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)",
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"text": "MINUTES\n*****"
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"text": "I. Call To Order",
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"text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 10:05 a.m."
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"text": "II. Roll Call",
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"text": "The Board's Secretary, Zachary Atwell, called the roll:"
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"text": "Regent Tammi Dukes, Chair Present"
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"text": "Regent Michael Adams, Jr., Vice Chair Present"
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"text": "Regent Ernie Fletcher, MD Present"
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"text": "Regent Edward Hatchett, Esq. Present"
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"text": "Regent Jason Moseley Not Present"
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"text": "Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established."
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"text": "III. Approval of the Agenda",
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"text": "MOTION by Regent Walston:",
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"text": "Move the Board to approve the agenda of the April 19, 2024, meeting of the Board of Regents. Seconded by Regent Fields and passed without dissent."
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"text": "Chair Dukes identified the consent agenda items as consisting of previous Board and Committee meeting minutes, and then called for a motion to approve all items under one vote."
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"text": "Dr. Brogan reported on the activities of the Curriculum Committee, Academic Policies Committee, and the Professional Concerns Committee. She also discussed Faculty Handbook revisions, stating that the Professional Concerns Committee appreciated the opportunity to work with Academic Affairs on the Handbook, particularly on policies affecting faculty work conditions. Dr. Brogan reported that the Professional Concerns Committee continues to field questions from faculty regarding the resumption of the tenure and promotion process and is working on a resolution regarding faculty compensation."
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"text": "As to the federal guidelines regarding travel reimbursements that Dr. Brogan discussed, Regent Walston asked whether KSU is paying less than what the federal guidelines mandate."
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"text": "This agenda item was presented by Mr. Delandual Conwell, newly elected Staff Senate President."
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"text": "Mr. Conwell introduced himself, remarking that he is excited to work with the newly appointed Staff Senate in rebuilding cornerstone habits, principles, practices, and generally making KSU the best school to work for in Kentucky. Mr. Conwell explained goals for the upcoming year, including recognizing and celebrating staff accomplishments and working with HR to create a robust onboarding process. He also shared potential events and activities focused upon building staff morale, retention, and sense of community."
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"text": "This agenda item was tabled as Regent Savion Briggs, SGA President, was not present."
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"text": "i. Audit Updates",
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"text": "Ms. Vicki Dunaway, VP of Finance & Administration and CFO, presented this agenda item, reporting that the 2022 audit is now complete. She discussed the status of the 2023 audit, stating that the goal for completion is on or before June 30."
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"text": "Chair Dukes inquired whether Ms. Dunaway anticipated any issues that might require some sort of special accounting treatment that could delay the completion of the 2023 audit."
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"text": "Regent Walston queried as to the effect that the audit reports might have on the University’s accreditation."
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"text": "Ms. Dunaway also noted that she is working on the FY 24–25 budget, and anticipates presenting those figures to the Board for review within the next month."
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"text": "Regent Hatchett asked whether Ms. Dunaway feels optimistic that auditors have gotten the message as to the necessity of meeting audit deadlines."
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"text": "Next, Ms. Candace Raglin, Director of Human Resources, presented the Personnel Update, reporting E&G and grant-funded positions filled from February 28, 2024, to the present."
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"text": "Both Governance agenda items were presented in a single discussion by General Counsel Zachary Atwell. Attorney Atwell stated that the Office of General Counsel is leading the revision of KSU policies, per the MIP. Nearly all HR policies have been reviewed and revised and will be sent to President Akakpo for approval on an interim basis. These policies will eventually supersede the existing HR policy manual, which is quite outdated."
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"text": "Several existing policies from other departments also will be revised and reviewed by the OGC then sent to the President for approval on an interim basis. Attorney Atwell"
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Page 4
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"text": "explained the University’s Policy on Policies, specifically as to how an interim policy becomes a permanent policy."
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"text": "Attorney Atwell continued, noting that several new policies would also be approved on an interim basis before the end of the month. Further, the OGC will be working with IT to update the University’s online policy bank and improve the cataloging method."
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"text": "As to policies relating to the faculty, Regent Walston asked whether the faculty would be permitted to provide input regarding revisions and further requested that Regents receive proposed policies in a timely manner to allow sufficient time for review prior to approval."
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"text": "This agenda item was presented by Dr. Stephanie Mayberry, Vice Provost, Student Affairs, who invited Ms. Ally Barfield, Director of Dual Credit, to join her."
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"text": "Following the presentation, Chair Dukes suggested that all Academic Affairs action items be heard prior to calling for a vote so they could all be approved under a single vote."
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"text": "At this point Regent Hatchett advised that he was recusing himself from voting on the dual credit tuition waiver, as his family had benefitted from a similar waiver previously offered, and he stated that he wished to avoid the appearance of a conflict of interest. Subsequently, Chair Dukes called for a motion to approve this agenda item separately, noting that the remaining Academic Affairs agenda items could be grouped under a single vote."
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"text": "Seconded by Regent Walston and passed without dissent. Regent Hatchett abstaining."
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"text": "Regent Walston queried whether any funding might be obtained from the Foundation to offset some of the cost."
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"text": "Regent Fields asked what the course of action would be for students who were not Pell-eligible."
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"text": "Regent Hatchett inquired into the current FAFSA delay and its impact upon KSU. Dr. Mayberry explained steps being taken to work around the nationwide delay."
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Page 5
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"text": "Chair Dukes sought clarification regarding specific semesters for which degrees would be conferred."
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"text": "Regent Moyer asked whether there were any students who would otherwise be eligible to graduate but were rendered ineligible due to financial need, and further inquired into the graduation-related discrepancies that Dr. Wicker discussed."
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"text": "Following the conclusion of Dr. Wicker’s presentation, Chair Dukes listed the agenda items to be included in the motion to approve the four remaining Academic Affairs Action items (creation of a “welcome back” institutional aid scholarship for previously enrolled KSU adult learners; creation of the Kentucky State University Center for Economic Education and Financial Literacy; resolution to confer earned academic degrees, and resolution to confer honorary degrees), then called for a motion."
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"text": "Move the Board to approve the Academic Affairs action items as noted. Seconded by Regent Walston and passed without dissent."
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Page 6
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"text": "Director Raglin presented this agenda item, first requesting approval for the hiring of Ms. Vicki Dunaway, CFO and VP of Finance & Administration."
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"text": "Move the Board to approve the hiring of Ms. Vicki Dunaway. Seconded by Regent Hatchett and passed without dissent."
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"text": "Next, Ms. Raglin requested a review and approval of the position vacancy authorization."
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"text": "Move the Board to approve the stated personnel actions. Seconded by Regent Moyer and passed without dissent."
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"text": "This agenda item was presented by Ms. Fran Pinkston, Purchasing Director."
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"text": "Regent Fields sought clarification regarding the services to be provided under the contract and queried whether it was being budgeted through E&G."
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"text": "Move the Board to approve the expenditures for online program marketing and enrollment management services."
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"text": "Seconded by Regent Moyer and passed without dissent."
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"text": "iii. Approval of Foundation MOU and Resolution",
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"text": "Mr. Michael DeCourcy, Interim VP, Institutional Advancement and External Relations, presented this agenda item, beginning with the proposed MOU. Regent Moyer, Chair of the Investment & Advancement Committee, provided additional context."
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"text": "Chair Dukes requested that Mr. DeCourcy read the proposed MOU aloud."
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"text": "Regent Fields queried whether the proposed MOU is more in line with those utilized by other universities in governing the relationship between the institutions and their respective foundations."
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"text": "Regent Fletcher asked whether the proposed MOU had been presented yet to the Foundation and further inquired as to the 1% cap on management fees. Regent Fletcher also suggested that the Board of Regents be granted the authority to modify the number of Directors for the Foundation."
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Page 7
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Page 7 JSON
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"text": "Next, Mr. DeCourcy presented and explained the resolution component of this action item. Regent Moyer expounded upon Mr. DeCourcy's remarks."
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"text": "Regent Walston sought clarification as to whether the University was seeking to repair its relationship with the Foundation or moving in a different direction entirely."
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"text": "Move the Board to approve the Foundation MOU and resolution."
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