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doc13138 Document_Retention_and_Disposal_Policy.pdf
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Page 1
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"text": "APPLIES TO:\nAll Divisions and Departments"
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"text": "EFFECTIVE DATE:\nAugust 8, 2025"
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"text": "NEXT REVIEW DATE:\nAugust 8, 2028"
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"text": "State and federal laws mandate the retention and prohibit the premature destruction of certain documents. The purpose of this policy is to establish a systematic process for the retention and disposal of Kentucky State University (KSU) records. This policy ensures that records are maintained for the required legal, fiscal, and administrative periods and are disposed of in a timely and appropriate manner thereafter."
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Page 2
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"text": "A directive issued by the Office of General Counsel to suspend the normal disposition of specific records due to pending or anticipated litigation, investigation, or audit."
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"text": "The official State University Model Records Retention Schedule promulgated by the Kentucky Department for Libraries and Archives (KDLA), which dictates the minimum time university records must be kept."
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"text": "All KSU employees are responsible for managing the university records in their control in accordance with this policy, whether those records are in paper or electronic format."
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"text": "Records pertaining to federal awards will be retained for at least three (3) years from the date of submission of the final financial report, in accordance with the Uniform Guidance Records Retention Requirements (2 CFR 200.334)."
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