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            "text": "KENTUCKY STATE UNIVERSITY",
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            "text": "Policies and Regulations",
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            "text": "POLICY TITLE:\nDocument Retention and Disposal"
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            "text": "APPLIES TO:\nAll Divisions and Departments"
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            "text": "ADMINISTRATIVE AUTHORITY: Library\nOffice of the Registrar\nOffice of General Counsel\nDivision of Finance & Administration"
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            "text": "APPROVED BY:\nKentucky State University Board of Regents"
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            "text": "EFFECTIVE DATE:\nAugust 8, 2025"
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            "text": "NEXT REVIEW DATE:\nAugust 8, 2028"
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            "text": "State and federal laws mandate the retention and prohibit the premature destruction of certain documents. The purpose of this policy is to establish a systematic process for the retention and disposal of Kentucky State University (KSU) records. This policy ensures that records are maintained for the required legal, fiscal, and administrative periods and are disposed of in a timely and appropriate manner thereafter."
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            "text": "DEFINITIONS:",
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            "level": 3
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            "text": "Disposition",
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            "text": "The final action for a record after its retention period has expired, which may include secure destruction or transfer to University Archives for permanent preservation."
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