[ { "page": 1, "items": [ { "page": 1, "type": "TEXT", "location": { "l": 59.04, "t": 786.0159, "r": 234.72, "b": 773.5394 }, "text": "DIGITAL ACCESSIBILITY PROGRAMME", "reading_order": 0 }, { "page": 1, "type": "TITLE", "location": { "l": 58.8, "t": 762.5026, "r": 532.8, "b": 703.9593 }, "text": "A proportionate route to accessible PDF content", "reading_order": 1, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 115.68, "t": 684.7647, "r": 478.8, "b": 666.7699 }, "text": "Proposal for St Stephen in Brannel Parish Council", "reading_order": 2, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 203.52, "t": 656.2129, "r": 391.92, "b": 642.0569 }, "text": "Prepared by Recite Me | 26 August 2026", "reading_order": 3 }, { "page": 1, "type": "TEXT", "location": { "l": 62.64, "t": 606.3071, "r": 512.64, "b": 576.0757 }, "text": "RECOMMENDED PROGRAMME: Begin with a larger first-year remediation allowance to reduce the priority backlog, then move to a sustainable annual allowance for new and high-priority PDFs.", "reading_order": 4 }, { "page": 1, "type": "TITLE", "location": { "l": 65.76, "t": 544.8846, "r": 529.2, "b": 499.7775 }, "text": "“You can’t do nothing. You can’t do everything. You have to do something.”", "reading_order": 5, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 65.04, "t": 486.5813, "r": 529.44, "b": 452.9908 }, "text": "The right 'something' for St Stephen in Brannel is a long-term programme that reduces staff effort, improves reliability and provides evidence of proportionate action.", "reading_order": 6 } ] }, { "page": 2, "items": [ { "page": 2, "type": "TITLE", "location": { "l": 60, "t": 782.4169, "r": 250.56, "b": 765.3818 }, "text": "Dear Ruth, Mel and Linda,", "reading_order": 0, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 58.8, "t": 752.1855, "r": 532.08, "b": 708.7579 }, "text": "Thank you for the time you gave during our recent discussions and demonstration. St Stephen in Brannel Parish Council has already established a thoughtful accessibility process: documents are checked in Word, converted to PDF, checked again in Adobe and, where necessary, corrected before publication.", "reading_order": 1 }, { "page": 2, "type": "TEXT", "location": { "l": 58.8, "t": 699.6405, "r": 526.32, "b": 641.3371 }, "text": "This proposal is not about replacing that good practice. It addresses the time it consumes and the gaps that can remain even after several checks. During the demonstration, a newly published council document that had been checked multiple times still showed missing bookmarks, a missing language entry and reading or tab-order issues when assessed against the wider WCAG requirements.", "reading_order": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 58.8, "t": 632.2197, "r": 528.24, "b": 574.3962 }, "text": "The challenge is becoming larger as supporting documents are now published individually. The crawl found 1,233 PDFs and 13,377 pages across the domain, while 431 PDFs were associated with 2026 alone. A sustainable approach therefore needs to improve both the existing estate and the workflow for future publications.", "reading_order": 3 }, { "page": 2, "type": "TEXT", "location": { "l": 59.28, "t": 565.2788, "r": 524.16, "b": 522.3311 }, "text": "Our recommendation is to use Recite Me's PDF discovery and remediation platform as a staged programme: prioritise current, essential and quick-win content; remediate a larger volume in year one; and retain an annual allowance for new and priority documents thereafter.", "reading_order": 4 }, { "page": 2, "type": "TEXT", "location": { "l": 60, "t": 512.9737, "r": 122.64, "b": 500.4973 }, "text": "Kind regards,", "reading_order": 5 }, { "page": 2, "type": "TITLE", "location": { "l": 59.52, "t": 491.6198, "r": 134.88, "b": 478.6635 }, "text": "Will Batchellor", "reading_order": 6, "level": 3 }, { "page": 2, "type": "TITLE", "location": { "l": 60.24, "t": 456.3499, "r": 201.12, "b": 440.0345 }, "text": "Executive summary", "reading_order": 7, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 59.28, "t": 425.8786, "r": 517.68, "b": 393.7277 }, "text": "The council's commitment is clear. The remaining issue is that the current process is labour-intensive and does not consistently evidence WCAG 2.2 AA conformance.", "reading_order": 8 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 377.4124, "r": 528, "b": 350.54 }, "text": "The estate crawl found 1,233 PDFs containing 13,377 pages, with an average of more than 10 pages per PDF.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 346.7011, "r": 514.32, "b": 319.3489 }, "text": "Applying the pre-23 September 2018 filter identified 72 PDFs / 283 pages that may be archivable, subject to the council confirming they are not needed for an active service.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 10 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 315.51, "r": 502.8, "b": 288.6377 }, "text": "Publishing supporting papers individually has increased annual document volumes; the crawl associated 431 PDFs with 2026.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 11 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 284.7988, "r": 534.72, "b": 257.9265 }, "text": "A recently checked council PDF still contained issues that the current Word and Adobe workflow had not resolved.", "marker": "•", "list_id": "L1", "level": 0, "reading_order": 12 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TEXT", "location": { "l": 62.64, "t": 779.0579, "r": 501.12, "b": 749.7862 }, "text": "PROPOSED OUTCOME: A repeatable upload, remediate and publish workflow, combined with a prioritised reduction of the historic PDF estate and clear evidence of action.", "reading_order": 0 }, { "page": 3, "type": "TITLE", "location": { "l": 59.76, "t": 708.518, "r": 228.24, "b": 690.5231 }, "text": "The regulatory position", "reading_order": 1, "level": 2 }, { "page": 3, "type": "TEXT", "location": { "l": 59.04, "t": 677.8067, "r": 535.2, "b": 649.2549 }, "text": "St Stephen in Brannel Parish Council is a public-sector body and must manage its website and published documents within the following framework. This is a practical summary rather than legal advice.", "reading_order": 2 }, { "page": 3, "type": "TABLE", "location": { "l": 57.12, "t": 642.2969, "r": 537.36, "b": 422.0397 }, "text": "
RequirementPractical implication for St Stephen in Brannel
Public Sector Bodies Accessibility Regulations 2018 (PSBAR)Public-sector websites must be perceivable, operable, understandable and robust, meet WCAG 2.2 level AA unless a valid exception applies, and publish an accessibility statement that is reviewed regularly.
WCAG 2.2 AAThis is the standard currently used by GDS when monitoring public-sector websites. It covers website content and functionality, including in-scope documents such as PDFs.
Equality Act 2010The council’s digital duties sit alongside its obligation to make reasonable adjustments and provide accessible alternative formats where reasonably required.
AGAR Assertion 10The Practitioners’ Guide makes compliance with website and data-publication requirements visible within annual governance assurance for smaller authorities.
", "rows": [ { "row_index": 0, "location": [ 57.12, 598.2455, 537.36, 642.2969 ], "cells": [ { "location": [ 57.12, 598.2455, 297.24, 642.2969 ], "text": "Requirement", "html_text": "Requirement", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.24, 598.2455, 537.36, 642.2969 ], "text": "Practical implication for St Stephen in Brannel", "html_text": "Practical implication for St Stephen in Brannel", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 57.12, 554.194, 537.36, 598.2455 ], "cells": [ { "location": [ 57.12, 554.194, 297.24, 598.2455 ], "text": "Public Sector Bodies Accessibility Regulations 2018 (PSBAR)", "html_text": "Public Sector Bodies Accessibility Regulations 2018 (PSBAR)", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.24, 554.194, 537.36, 598.2455 ], "text": "Public-sector websites must be perceivable, operable, understandable and robust, meet WCAG 2.2 level AA unless a valid exception applies, and publish an accessibility statement that is reviewed regularly.", "html_text": "Public-sector websites must be perceivable, operable, understandable and robust, meet WCAG 2.2 level AA unless a valid exception applies, and publish an accessibility statement that is reviewed regularly.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 57.12, 510.1426, 537.36, 554.194 ], "cells": [ { "location": [ 57.12, 510.1426, 297.24, 554.194 ], "text": "WCAG 2.2 AA", "html_text": "WCAG 2.2 AA", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.24, 510.1426, 537.36, 554.194 ], "text": "This is the standard currently used by GDS when monitoring public-sector websites. It covers website content and functionality, including in-scope documents such as PDFs.", "html_text": "This is the standard currently used by GDS when monitoring public-sector websites. It covers website content and functionality, including in-scope documents such as PDFs.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 57.12, 466.0911, 537.36, 510.1426 ], "cells": [ { "location": [ 57.12, 466.0911, 297.24, 510.1426 ], "text": "Equality Act 2010", "html_text": "Equality Act 2010", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.24, 466.0911, 537.36, 510.1426 ], "text": "The council’s digital duties sit alongside its obligation to make reasonable adjustments and provide accessible alternative formats where reasonably required.", "html_text": "The council’s digital duties sit alongside its obligation to make reasonable adjustments and provide accessible alternative formats where reasonably required.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 57.12, 422.0397, 537.36, 466.0911 ], "cells": [ { "location": [ 57.12, 422.0397, 297.24, 466.0911 ], "text": "AGAR Assertion 10", "html_text": "AGAR Assertion 10", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.24, 422.0397, 537.36, 466.0911 ], "text": "The Practitioners’ Guide makes compliance with website and data-publication requirements visible within annual governance assurance for smaller authorities.", "html_text": "The Practitioners’ Guide makes compliance with website and data-publication requirements visible within annual governance assurance for smaller authorities.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 5, "n_cols": 2, "ref": "#/tables/0", "reading_order": 3 } ] }, { "page": 4, "items": [ { "page": 4, "type": "TITLE", "location": { "l": 59.28, "t": 783.6166, "r": 379.92, "b": 769.7005 }, "text": "Proportionate action is permitted—but must be evidenced", "reading_order": 0, "level": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 59.28, "t": 760.8231, "r": 531.12, "b": 702.9995 }, "text": "The regulations recognise that fixing everything immediately may create a disproportionate burden. Any\nstaged approach should still consider organisational size and resources, cost, impact and the benefit to\ndisabled users. The basis for prioritisation should be recorded and reflected in the accessibility\nstatement where relevant.", "reading_order": 1 }, { "page": 4, "type": "TITLE", "location": { "l": 59.52, "t": 688.3637, "r": 338.16, "b": 674.4477 }, "text": "Documents and the 23 September 2018 exemption", "reading_order": 2, "level": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 58.8, "t": 666.0501, "r": 528.24, "b": 607.2668 }, "text": "PDFs published before 23 September 2018 are generally exempt unless users need them to access a service. The crawl identified 72 PDFs / 283 pages under this date filter. These should be reviewed rather than automatically retained: essential content may remain in scope, while genuinely historic material may be archived.", "reading_order": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 63.12, "t": 592.8709, "r": 527.28, "b": 564.0792 }, "text": "THE GOVERNANCE TEST: Could the council show what it assessed, how it prioritised the estate, what it completed, what remains and the evidence supporting its staged plan?", "reading_order": 4 }, { "page": 4, "type": "TITLE", "location": { "l": 59.52, "t": 521.3713, "r": 220.56, "b": 505.5358 }, "text": "Assessment outcomes", "reading_order": 5, "level": 2 }, { "page": 4, "type": "TEXT", "location": { "l": 59.28, "t": 490.6601, "r": 530.64, "b": 458.2693 }, "text": "The council has a strong process and capable staff. The assessment shows why a more automated and WCAG-focused workflow would still add value.", "reading_order": 6 }, { "page": 4, "type": "TITLE", "location": { "l": 59.52, "t": 441.714, "r": 220.32, "b": 427.798 }, "text": "1. Current publishing process", "reading_order": 7, "level": 3 }, { "page": 4, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 418.6806, "r": 493.44, "b": 391.3284 }, "text": "New documents are checked in Word, converted to PDF and checked again in Adobe; some documents are checked a third time before or after publication.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 8 }, { "page": 4, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 387.9694, "r": 527.52, "b": 360.6172 }, "text": "Policies and older documents are being improved gradually through the council's three-year review cycle.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 9 }, { "page": 4, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 356.7783, "r": 534.72, "b": 329.1861 }, "text": "Third-party PDFs and tables require more technical correction and can take substantially longer than documents created internally.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 10 }, { "page": 4, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 325.8271, "r": 490.08, "b": 297.7551 }, "text": "A recent batch of meeting documents took approximately 70 minutes to check and upload, notwithstanding some interruptions.", "marker": "•", "list_id": "L2", "level": 0, "reading_order": 11 }, { "page": 4, "type": "TITLE", "location": { "l": 59.28, "t": 283.5991, "r": 269.04, "b": 269.2032 }, "text": "2. Why double-checking is not enough", "reading_order": 12, "level": 3 }, { "page": 4, "type": "TEXT", "location": { "l": 58.56, "t": 260.8056, "r": 534.24, "b": 217.8579 }, "text": "Adobe’s checker is useful and is closely associated with PDF/UA, but it does not map perfectly to every WCAG 2.2 technique expected of a public-sector body. Passing one checker is therefore not the same as demonstrating full WCAG conformance.", "reading_order": 13 } ] }, { "page": 5, "items": [ { "page": 5, "type": "TITLE", "location": { "l": 59.52, "t": 783.3766, "r": 173.76, "b": 770.6603 }, "text": "3. PDF estate review", "reading_order": 0, "level": 3 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 760.1033, "r": 518.16, "b": 733.4709 }, "text": "The crawl identified 1,233 PDFs and 13,377 pages—slightly more than 10 pages per document on average.", "marker": "•", "list_id": "L3", "level": 0, "reading_order": 1 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 729.1521, "r": 506.88, "b": 701.7999 }, "text": "After applying the pre-23 September 2018 date filter, the initial working estate is approximately 13,094 pages, subject to service relevance and further archiving decisions.", "marker": "•", "list_id": "L3", "level": 0, "reading_order": 2 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 698.2009, "r": 508.08, "b": 671.3286 }, "text": "The 2026 spike reflects a change in publishing practice: supporting papers that were previously combined are now uploaded as individual documents.", "marker": "•", "list_id": "L3", "level": 0, "reading_order": 3 }, { "page": 5, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 667.7296, "r": 510.48, "b": 640.3774 }, "text": "The platform can group quick wins, current documents, high-use material and potential archive candidates so effort can be prioritised.", "marker": "•", "list_id": "L3", "level": 0, "reading_order": 4 }, { "page": 5, "type": "TITLE", "location": { "l": 59.76, "t": 624.7818, "r": 204.96, "b": 611.3457 }, "text": "4. Live sample assessment", "reading_order": 5, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 60, "t": 602.9481, "r": 526.8, "b": 559.5205 }, "text": "During the meeting, a recent Property and Services draft minutes PDF was selected from the website. It had already been through the council's checking process. Recite Me's assessment and remediation identified the following items:", "reading_order": 6 }, { "page": 5, "type": "TABLE", "location": { "l": 56.88, "t": 552.3225, "r": 536.64, "b": 376.6926 }, "text": "
FindingWhy it matters
BookmarksThe original had no bookmarks, making navigation through longer documents less efficient for assistive-technology users.
Language metadataThe document language was missing and was set during remediation so assistive technology can interpret content correctly.
Reading/tab orderStructural order issues can affect the sequence in which content is read or navigated.
WCAG coverageThe result showed that a Word-plus-Adobe process can still leave issues outside the checks staff are currently seeing.
", "rows": [ { "row_index": 0, "location": [ 56.88, 517.1965, 536.64, 552.3225 ], "cells": [ { "location": [ 56.88, 517.1965, 296.76, 552.3225 ], "text": "Finding", "html_text": "Finding", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 296.76, 517.1965, 536.64, 552.3225 ], "text": "Why it matters", "html_text": "Why it matters", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 56.88, 482.0705, 536.64, 517.1965 ], "cells": [ { "location": [ 56.88, 482.0705, 296.76, 517.1965 ], "text": "Bookmarks", "html_text": "Bookmarks", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 296.76, 482.0705, 536.64, 517.1965 ], "text": "The original had no bookmarks, making navigation through longer documents less efficient for assistive-technology users.", "html_text": "The original had no bookmarks, making navigation through longer documents less efficient for assistive-technology users.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 56.88, 446.9446, 536.64, 482.0705 ], "cells": [ { "location": [ 56.88, 446.9446, 296.76, 482.0705 ], "text": "Language metadata", "html_text": "Language metadata", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 296.76, 446.9446, 536.64, 482.0705 ], "text": "The document language was missing and was set during remediation so assistive technology can interpret content correctly.", "html_text": "The document language was missing and was set during remediation so assistive technology can interpret content correctly.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 56.88, 411.8186, 536.64, 446.9446 ], "cells": [ { "location": [ 56.88, 411.8186, 296.76, 446.9446 ], "text": "Reading/tab order", "html_text": "Reading/tab order", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 296.76, 411.8186, 536.64, 446.9446 ], "text": "Structural order issues can affect the sequence in which content is read or navigated.", "html_text": "Structural order issues can affect the sequence in which content is read or navigated.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 56.88, 376.6926, 536.64, 411.8186 ], "cells": [ { "location": [ 56.88, 376.6926, 296.76, 411.8186 ], "text": "WCAG coverage", "html_text": "WCAG coverage", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 296.76, 376.6926, 536.64, 411.8186 ], "text": "The result showed that a Word-plus-Adobe process can still leave issues outside the checks staff are currently seeing.", "html_text": "The result showed that a Word-plus-Adobe process can still leave issues outside the checks staff are currently seeing.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 5, "n_cols": 2, "ref": "#/tables/0", "reading_order": 7 }, { "page": 5, "type": "TEXT", "location": { "l": 62.88, "t": 349.5803, "r": 517.68, "b": 321.0285 }, "text": "ASSESSMENT LIMIT The demonstration was a targeted automated assessment and remediation of selected PDFs, not a full manual audit of every document or webpage.", "reading_order": 8 } ] }, { "page": 6, "items": [ { "page": 6, "type": "TITLE", "location": { "l": 59.76, "t": 782.4169, "r": 257.52, "b": 765.6217 }, "text": "The staff-time and ROI case", "reading_order": 0, "level": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 58.8, "t": 752.1855, "r": 526.56, "b": 724.3535 }, "text": "The financial case is not only about clearing a backlog. It is about reducing repeated checking, avoiding rework and giving Ruth and Mel more time for their wider council responsibilities.", "reading_order": 1 }, { "page": 6, "type": "TABLE", "location": { "l": 57.12, "t": 715.2361, "r": 537.6, "b": 507.4553 }, "text": "
Evidence/assumptionCommercial significance
A recent meeting-document batch took around 70 minutes to check and publish.The cost is recurring operational time, not a one-off project cost.
431 PDFs were associated with 2026.The changed publishing model makes a reliable future workflow increasingly important.
Two staff contribute to accessibility checking and remediation.Manual checking can displace higher-value administrative and governance work.
The meeting ROI model used a £30,000 salary assumption and a 22-minute remediation assumption.The calculator indicated a potential benefit of approximately £42,656 within the first 2 years; this remains illustrative until the council confirms the inputs and whether time is measured per page or per document.
", "rows": [ { "row_index": 0, "location": [ 57.12, 673.6799, 537.6, 715.2361 ], "cells": [ { "location": [ 57.12, 673.6799, 297.36, 715.2361 ], "text": "Evidence/assumption", "html_text": "Evidence/assumption", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.36, 673.6799, 537.6, 715.2361 ], "text": "Commercial significance", "html_text": "Commercial significance", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 57.12, 632.1238, 537.6, 673.6799 ], "cells": [ { "location": [ 57.12, 632.1238, 297.36, 673.6799 ], "text": "A recent meeting-document batch took around 70 minutes to check and publish.", "html_text": "A recent meeting-document batch took around 70 minutes to check and publish.", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.36, 632.1238, 537.6, 673.6799 ], "text": "The cost is recurring operational time, not a one-off project cost.", "html_text": "The cost is recurring operational time, not a one-off project cost.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 57.12, 590.5676, 537.6, 632.1238 ], "cells": [ { "location": [ 57.12, 590.5676, 297.36, 632.1238 ], "text": "431 PDFs were associated with 2026.", "html_text": "431 PDFs were associated with 2026.", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.36, 590.5676, 537.6, 632.1238 ], "text": "The changed publishing model makes a reliable future workflow increasingly important.", "html_text": "The changed publishing model makes a reliable future workflow increasingly important.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 57.12, 549.0115, 537.6, 590.5676 ], "cells": [ { "location": [ 57.12, 549.0115, 297.36, 590.5676 ], "text": "Two staff contribute to accessibility checking and remediation.", "html_text": "Two staff contribute to accessibility checking and remediation.", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.36, 549.0115, 537.6, 590.5676 ], "text": "Manual checking can displace higher-value administrative and governance work.", "html_text": "Manual checking can displace higher-value administrative and governance work.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 4, "location": [ 57.12, 507.4553, 537.6, 549.0115 ], "cells": [ { "location": [ 57.12, 507.4553, 297.36, 549.0115 ], "text": "The meeting ROI model used a £30,000 salary assumption and a 22-minute remediation assumption.", "html_text": "The meeting ROI model used a £30,000 salary assumption and a 22-minute remediation assumption.", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.36, 507.4553, 537.6, 549.0115 ], "text": "The calculator indicated a potential benefit of approximately £42,656 within the first 2 years; this remains illustrative until the council confirms the inputs and whether time is measured per page or per document.", "html_text": "The calculator indicated a potential benefit of approximately £42,656 within the first 2 years; this remains illustrative until the council confirms the inputs and whether time is measured per page or per document.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 5, "n_cols": 2, "ref": "#/tables/0", "reading_order": 2 }, { "page": 6, "type": "TEXT", "location": { "l": 62.88, "t": 478.4236, "r": 528.48, "b": 434.5161 }, "text": "ROI INTERPRETATION The strongest decision case is the combination of recoverable staff time, fewer repeat checks, more consistent outcomes and a defensible evidence trail. The £42,656 model should not be treated as a guaranteed cash saving.", "reading_order": 3 }, { "page": 6, "type": "TITLE", "location": { "l": 59.28, "t": 399.2462, "r": 269.52, "b": 384.8503 }, "text": "What the proposed workflow changes", "reading_order": 4, "level": 3 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 375.4929, "r": 526.08, "b": 348.3807 }, "text": "New PDFs can be dragged into the portal, assessed, remediated, reviewed and downloaded before publication.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 5 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 345.0216, "r": 533.04, "b": 317.6694 }, "text": "Historic PDFs can be selected and remediated in batches, including one-page ‘quick wins’ that clear whole documents efficiently.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 6 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 314.0704, "r": 517.92, "b": 286.4783 }, "text": "A 301 redirect can send visitors from the original PDF link to the remediated version, reducing the need to replace historic links individually.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 7 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 283.1193, "r": 528, "b": 255.5271 }, "text": "Remediated documents can be hosted by Recite Me as standard or supplied back to the council for its preferred hosting route.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 8 }, { "page": 6, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 252.1681, "r": 529.44, "b": 225.0558 }, "text": "Recite Me carries out sample quality checks on remediated documents to monitor the performance of the service.", "marker": "•", "list_id": "L4", "level": 0, "reading_order": 9 } ] }, { "page": 7, "items": [ { "page": 7, "type": "TITLE", "location": { "l": 60, "t": 782.4169, "r": 187.2, "b": 765.8616 }, "text": "Who Recite Me is", "reading_order": 0, "level": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 58.8, "t": 752.4255, "r": 525.6, "b": 708.518 }, "text": "Recite Me is a digital accessibility company supporting organisations to make online experiences more inclusive. Our approach combines software, reporting and specialist support so organisations can improve accessibility within their publishing processes and across the wider digital estate.", "reading_order": 1 }, { "page": 7, "type": "TITLE", "location": { "l": 59.76, "t": 695.0818, "r": 223.92, "b": 680.6859 }, "text": "A broader accessibility toolkit", "reading_order": 2, "level": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 58.56, "t": 672.2883, "r": 496.56, "b": 643.7364 }, "text": "Assistive technology. A website toolbar that lets visitors adapt content through reading, styling, translation and navigation options.", "reading_order": 3 }, { "page": 7, "type": "TEXT", "location": { "l": 59.28, "t": 635.3388, "r": 502.08, "b": 607.5068 }, "text": "Website checking. Automated and guided testing against WCAG, with findings, prioritisation and evidence of progress.", "reading_order": 4 }, { "page": 7, "type": "TEXT", "location": { "l": 59.52, "t": 597.9095, "r": 532.8, "b": 570.0774 }, "text": "PDF discovery and remediation. Estate crawling, prioritisation, automated remediation and support for historic and newly created PDFs.", "reading_order": 5 }, { "page": 7, "type": "TEXT", "location": { "l": 59.28, "t": 560.7201, "r": 522.72, "b": 532.6481 }, "text": "Audit, training and consultancy. Specialist manual auditing, guidance and training where automated checks or internal knowledge are not enough.", "reading_order": 6 }, { "page": 7, "type": "TITLE", "location": { "l": 60, "t": 512.4939, "r": 364.32, "b": 494.9789 }, "text": "How this supports PSBAR and Assertion 10", "reading_order": 7, "level": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 59.28, "t": 481.7826, "r": 520.08, "b": 438.5949 }, "text": "Technology does not transfer legal responsibility away from the council, and no tool can certify a changing document estate as permanently compliant. The value of the proposed programme is that it makes improvement manageable, repeatable and evidential.", "reading_order": 8 }, { "page": 7, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 429.7175, "r": 416.4, "b": 417.481 }, "text": "Discover: Crawl the domain and maintain a visible record of the PDF estate.", "marker": "1.", "list_id": "L5", "level": 0, "reading_order": 9 }, { "page": 7, "type": "LIST_ITEM", "location": { "l": 59.76, "t": 407.4038, "r": 479.28, "b": 379.5718 }, "text": "Prioritise: Focus on current, essential, high-use and quick-win documents; archive where appropriate.", "marker": "2.", "list_id": "L5", "level": 0, "reading_order": 10 }, { "page": 7, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 370.2144, "r": 507.84, "b": 342.6223 }, "text": "Improve: Batch-remediate priority legacy content and run new documents through the workflow before publication.", "marker": "3.", "list_id": "L5", "level": 0, "reading_order": 11 }, { "page": 7, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 333.5049, "r": 494.16, "b": 320.3087 }, "text": "Evidence: Retain original and remediated versions, issue records and page-allowance usage.", "marker": "4.", "list_id": "L5", "level": 0, "reading_order": 12 }, { "page": 7, "type": "LIST_ITEM", "location": { "l": 59.76, "t": 311.1913, "r": 528, "b": 284.3189 }, "text": "Review: Revisit priorities as policies change, meeting papers are added, and older material becomes archivable.", "marker": "5.", "list_id": "L5", "level": 0, "reading_order": 13 }, { "page": 7, "type": "TEXT", "location": { "l": 62.64, "t": 267.7636, "r": 525.36, "b": 224.0961 }, "text": "THE PRINCIPLE: St Stephen in Brannel cannot reasonably do nothing, and it may not be proportionate to remediate every page immediately. It therefore needs a staged programme that is proportionate, defensible and provable.", "reading_order": 14 }, { "page": 7, "type": "TITLE", "location": { "l": 60.48, "t": 182.1081, "r": 220.08, "b": 165.0729 }, "text": "Programmes available", "reading_order": 15, "level": 2 }, { "page": 7, "type": "TEXT", "location": { "l": 59.28, "t": 151.8767, "r": 514.32, "b": 124.0446 }, "text": "The options below reflect the routes and figures stated during the meeting. VAT and final contractual terms should be confirmed in the order documentation.", "reading_order": 16 }, { "page": 7, "type": "TEXT", "location": { "l": 154.32, "t": 116.6068, "r": 440.64, "b": 105.33 }, "text": "t: +44 (0) 191 432 8092 e: info@reciteme.com w: www.reciteme.com", "reading_order": 17 }, { "page": 7, "type": "TEXT", "location": { "l": 136.8, "t": 98.8518, "r": 457.68, "b": 88.2948 }, "text": "UK Office: Recite Me Limited, 0.0.4 Baltimore House, Baltic Business Quarter, Gateshead NE8 3DF", "reading_order": 18 } ] }, { "page": 8, "items": [ { "page": 8, "type": "TABLE", "location": { "l": 57.36, "t": 786.0159, "r": 537.84, "b": 544.4048 }, "text": "
ProgrammeWhat the council receivesPriceBest suited to
Ongoing PDF programmePDF estate portal, discovery and prioritisation, plus remediation of up to 1,000 pages per year across new documents.£3,000 p.a.A sustainable future workflow with no gradual backlog reduction.
Phased programme — recommendedAn 8,000-page first-year allowance to make a material start on the backlog, followed by 5,000 pages in the second year and then 1000 pages per year for ongoing publishing and priorities.Year 1 price £11,200; Year 2 price £9,000; £3,000 p.a. thereafter.A proportionate balance between backlog reduction and annual affordability.
Complete-estate routeA 14,000-page allowance capable of covering the current identified estate in year one, subject to final scope and eligibility review and then 1000 pages per year for ongoing publishing and priorities.£18,000 in year one; £3,000 p.a. thereafter.Fastest route, but likely disproportionate for a parish council.
", "rows": [ { "row_index": 0, "location": [ 57.36, 725.6131, 537.84, 786.0159 ], "cells": [ { "location": [ 57.36, 725.6131, 177.48, 786.0159 ], "text": "Programme", "html_text": "Programme", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 177.48, 725.6131, 297.6, 786.0159 ], "text": "What the council receives", "html_text": "What the council receives", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.6, 725.6131, 417.72, 786.0159 ], "text": "Price", "html_text": "Price", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 417.72, 725.6131, 537.84, 786.0159 ], "text": "Best suited to", "html_text": "Best suited to", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": true, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 1, "location": [ 57.36, 665.2104, 537.84, 725.6131 ], "cells": [ { "location": [ 57.36, 665.2104, 177.48, 725.6131 ], "text": "Ongoing PDF programme", "html_text": "Ongoing PDF programme", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 177.48, 665.2104, 297.6, 725.6131 ], "text": "PDF estate portal, discovery and prioritisation, plus remediation of up to 1,000 pages per year across new documents.", "html_text": "PDF estate portal, discovery and prioritisation, plus remediation of up to 1,000 pages per year across new documents.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.6, 665.2104, 417.72, 725.6131 ], "text": "£3,000 p.a.", "html_text": "£3,000 p.a.", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 417.72, 665.2104, 537.84, 725.6131 ], "text": "A sustainable future workflow with no gradual backlog reduction.", "html_text": "A sustainable future workflow with no gradual backlog reduction.", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 2, "location": [ 57.36, 604.8076, 537.84, 665.2104 ], "cells": [ { "location": [ 57.36, 604.8076, 177.48, 665.2104 ], "text": "Phased programme — recommended", "html_text": "Phased programme — recommended", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 177.48, 604.8076, 297.6, 665.2104 ], "text": "An 8,000-page first-year allowance to make a material start on the backlog, followed by 5,000 pages in the second year and then 1000 pages per year for ongoing publishing and priorities.", "html_text": "An 8,000-page first-year allowance to make a material start on the backlog, followed by 5,000 pages in the second year and then 1000 pages per year for ongoing publishing and priorities.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.6, 604.8076, 417.72, 665.2104 ], "text": "Year 1 price £11,200; Year 2 price £9,000; £3,000 p.a. thereafter.", "html_text": "Year 1 price £11,200; Year 2 price £9,000; £3,000 p.a. thereafter.", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 417.72, 604.8076, 537.84, 665.2104 ], "text": "A proportionate balance between backlog reduction and annual affordability.", "html_text": "A proportionate balance between backlog reduction and annual affordability.", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" }, { "row_index": 3, "location": [ 57.36, 544.4048, 537.84, 604.8076 ], "cells": [ { "location": [ 57.36, 544.4048, 177.48, 604.8076 ], "text": "Complete-estate route", "html_text": "Complete-estate route", "links": [], "cell_header_index": 0, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": true, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 177.48, 544.4048, 297.6, 604.8076 ], "text": "A 14,000-page allowance capable of covering the current identified estate in year one, subject to final scope and eligibility review and then 1000 pages per year for ongoing publishing and priorities.", "html_text": "A 14,000-page allowance capable of covering the current identified estate in year one, subject to final scope and eligibility review and then 1000 pages per year for ongoing publishing and priorities.", "links": [], "cell_header_index": 1, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 297.6, 544.4048, 417.72, 604.8076 ], "text": "£18,000 in year one; £3,000 p.a. thereafter.", "html_text": "£18,000 in year one; £3,000 p.a. thereafter.", "links": [], "cell_header_index": 2, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" }, { "location": [ 417.72, 544.4048, 537.84, 604.8076 ], "text": "Fastest route, but likely disproportionate for a parish council.", "html_text": "Fastest route, but likely disproportionate for a parish council.", "links": [], "cell_header_index": 3, "rowspan": 1, "colspan": 1, "column_header": false, "row_header": false, "placeholder": false, "ref": "#/tables/0" } ], "ref": "#/tables/0" } ], "n_rows": 4, "n_cols": 4, "ref": "#/tables/0", "reading_order": 0 }, { "page": 8, "type": "TEXT", "location": { "l": 62.4, "t": 516.5727, "r": 531.6, "b": 472.4253 }, "text": "COMMERCIAL CONFIRMATION REQUIRED: The meeting established the recommended 3,000-page first-year volume, but its first-year price was not confirmed. Recite Me should confirm that figure before the council seeks formal approval.", "reading_order": 1 }, { "page": 8, "type": "TITLE", "location": { "l": 60.24, "t": 430.9171, "r": 230.88, "b": 414.1219 }, "text": "Recommended solution", "reading_order": 2, "level": 2 }, { "page": 8, "type": "TEXT", "location": { "l": 59.52, "t": 400.2059, "r": 507.12, "b": 367.8151 }, "text": "Phased PDF programme: 8,000 pages in year one, followed by a 5,000-page annual allowance in year two.", "reading_order": 3 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 351.2598, "r": 527.52, "b": 323.6677 }, "text": "Use the first-year and second-year allowance across priority historic content, quick wins and newly published documents.", "marker": "•", "list_id": "L6", "level": 0, "reading_order": 4 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 320.0687, "r": 513.6, "b": 292.9565 }, "text": "Move to the £3,000 annual programme once the initial backlog has been reduced and the estate refined.", "marker": "•", "list_id": "L6", "level": 0, "reading_order": 5 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 289.3575, "r": 519.6, "b": 262.0053 }, "text": "Review potential archive candidates so remediation budget is not spent on content that no longer needs to remain live.", "marker": "•", "list_id": "L6", "level": 0, "reading_order": 6 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 258.6462, "r": 476.88, "b": 245.45 }, "text": "Retain the option to increase the annual allowance if council priorities or budget permit.", "marker": "•", "list_id": "L6", "level": 0, "reading_order": 7 }, { "page": 8, "type": "TITLE", "location": { "l": 59.28, "t": 231.294, "r": 291.12, "b": 217.378 }, "text": "Why this is the most proportionate option", "reading_order": 8, "level": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 58.8, "t": 208.5005, "r": 531.84, "b": 179.9487 }, "text": "It reflects the size of the estate. A 1,000-page allowance alone would struggle to reduce a 13,000-page backlog while also absorbing new publications.", "reading_order": 9 }, { "page": 8, "type": "TEXT", "location": { "l": 59.04, "t": 171.791, "r": 529.44, "b": 142.7593 }, "text": "It avoids an excessive first-year commitment. The £18,000 route would be faster, but was recognised during the meeting as likely disproportionate for a parish council.", "reading_order": 10 } ] }, { "page": 9, "items": [ { "page": 9, "type": "TEXT", "location": { "l": 59.04, "t": 784.5763, "r": 506.88, "b": 756.9842 }, "text": "It protects the future workflow. Moving to 1,000 pages per year gives staff a reliable route for new documents after the initial backlog push.", "reading_order": 0 }, { "page": 9, "type": "TEXT", "location": { "l": 58.8, "t": 747.6268, "r": 529.92, "b": 719.7948 }, "text": "It avoids unnecessary remediation. Further archiving and retention decisions can reduce the in-scope estate before pages are consumed.", "reading_order": 1 }, { "page": 9, "type": "TEXT", "location": { "l": 58.32, "t": 710.1975, "r": 518.4, "b": 682.6054 }, "text": "It creates evidence. The portal records the estate, issues, remediated outputs and use of the annual allowance.", "reading_order": 2 }, { "page": 9, "type": "TEXT", "location": { "l": 226.32, "t": 660.2917, "r": 369.12, "b": 648.2951 }, "text": "Recommended Proposed Solution", "reading_order": 3 }, { "page": 9, "type": "TABLE", "location": { "l": 56.88, "t": 636.7784, "r": 538.56, "b": 467.8666 }, "text": "
ProgrammeNumber of pages remediatedAnnual PriceBenefit
Year 18000£11,200Upfront effort remediating historic PDFs alongside ongoing remediation of new documents. Using time to archive historic and no longer relevant documents
Year 25000£9,0000Clear reduced list of backlog PDFs
Year 31000£3,000Keep up with new documents, ensuring they comply with PSBAR and Assertion 10.
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Human Resources on 26 October was mentioned as one possibility, although the route had not been finalised during the call.", "reading_order": 6 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 350.3001, "r": 517.92, "b": 323.4278 }, "text": "Recite Me to confirm the first-year price for the recommended 3,000-page allowance and provide final contractual terms.", "marker": "1.", "list_id": "L7", "level": 0, "reading_order": 7 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 320.3087, "r": 517.92, "b": 292.7165 }, "text": "The council to confirm the committee or Full Council route, meeting date, budget source and any quotation requirements under its Financial Regulations.", "marker": "2.", "list_id": "L7", "level": 0, "reading_order": 8 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 290.0773, "r": 506.4, "b": 262.4852 }, "text": "The council to validate the ROI assumptions, particularly staff cost and whether the 15-minute estimate should apply per page or per document.", "marker": "3.", "list_id": "L7", "level": 0, "reading_order": 9 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 59.04, "t": 259.8459, "r": 486, "b": 232.2538 }, "text": "If approved, agree portal users, initial quick-win and priority groups, archive rules, hosting preference and mobilisation date.", "marker": "4.", "list_id": "L7", "level": 0, "reading_order": 10 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 229.3746, "r": 503.28, "b": 202.0224 }, "text": "Review progress before the annual renewal and set the balance between new documents and remaining historic priorities.", "marker": "5.", "list_id": "L7", "level": 0, "reading_order": 11 } ] }, { "page": 10, "items": [ { "page": 10, "type": "TITLE", "location": { "l": 60.48, "t": 782.177, "r": 218.88, "b": 764.9019 }, "text": "Regulatory references", "reading_order": 0, "level": 2 }, { "page": 10, "type": "TEXT", "location": { "l": 59.28, "t": 752.4255, "r": 413.28, "b": 739.7091 }, "text": "GOV.UK — Understanding accessibility requirements for public sector bodies", "reading_order": 1 }, { "page": 10, "type": "TEXT", "location": { "l": 59.04, "t": 729.8719, "r": 428.88, "b": 717.6354 }, "text": "GOV.UK — Public sector website and mobile application accessibility monitoring", "reading_order": 2 }, { "page": 10, "type": "TEXT", "location": { "l": 59.76, "t": 708.278, "r": 485.76, "b": 680.206 }, "text": "UK legislation — Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018", "reading_order": 3 }, { "page": 10, "type": "TEXT", "location": { "l": 59.52, "t": 671.0886, "r": 328.56, "b": 658.3723 }, "text": "Practitioners' Guide 2025 — Smaller Authorities in England", "reading_order": 4 }, { "page": 10, "type": "TITLE", "location": { "l": 59.76, "t": 643.4965, "r": 234.72, "b": 630.0603 }, "text": "Proposal basis and assumptions", "reading_order": 5, "level": 3 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 59.76, "t": 620.4631, "r": 530.4, "b": 593.1109 }, "text": "Prepared from the discovery and demonstration discussions with Ruth, Mel and Linda, including the meeting held on 25 August 2026.", "marker": "•", "list_id": "L8", "level": 0, "reading_order": 6 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 59.52, "t": 589.032, "r": 520.56, "b": 561.9198 }, "text": "Estate figures are the crawler results discussed in the meeting and should be treated as a working snapshot of a changing website.", "marker": "•", "list_id": "L8", "level": 0, "reading_order": 7 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 558.3208, "r": 514.32, "b": 531.2085 }, "text": "The 72 PDFs / 283 pages identified by date are potential archive or exemption candidates, not an automatic determination that each item is out of scope.", "marker": "•", "list_id": "L8", "level": 0, "reading_order": 8 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 60, "t": 526.8898, "r": 520.8, "b": 500.0174 }, "text": "Pricing shown reflects the figures confirmed during the meeting; VAT and the first-year 3,000-page price require confirmation.", "marker": "•", "list_id": "L8", "level": 0, "reading_order": 9 }, { "page": 10, "type": "LIST_ITEM", "location": { "l": 59.28, "t": 496.4184, "r": 506.88, "b": 468.5864 }, "text": "The indicative ROI figure is not a guarantee and should be recalculated using council-validated employment cost, time-per-item and achievable time-release assumptions.", "marker": "•", "list_id": "L8", "level": 0, "reading_order": 10 }, { "page": 10, "type": "TEXT", "location": { "l": 62.88, "t": 452.7509, "r": 494.4, "b": 425.6386 }, "text": "COMMERCIAL VALIDITY: Final scope, price, contract length, VAT treatment, service terms and implementation timing are subject to Recite Me order documentation.", "reading_order": 11 } ] } ]