| Programme | What the council receives | Price | Best suited to |
|---|---|---|---|
| Ongoing PDF programme | PDF estate portal, discovery and prioritisation, plus remediation of up to 1,000 pages per year across new documents. | £3,000 p.a. | A sustainable future workflow with no gradual backlog reduction. |
| Phased programme — recommended | An 8,000-page first-year allowance to make a material start on the backlog, followed by 5,000 pages in the second year and then 1000 pages per year for ongoing publishing and priorities. | Year 1 price £11,200; Year 2 price £9,000; £3,000 p.a. thereafter. | A proportionate balance between backlog reduction and annual affordability. |
| Complete-estate route | A 14,000-page allowance capable of covering the current identified estate in year one, subject to final scope and eligibility review and then 1000 pages per year for ongoing publishing and priorities. | £18,000 in year one; £3,000 p.a. thereafter. | Fastest route, but likely disproportionate for a parish council. |
COMMERCIAL CONFIRMATION REQUIRED: The meeting established the recommended 3,000-page first-year volume, but its first-year price was not confirmed. Recite Me should confirm that figure before the council seeks formal approval.
Phased PDF programme: 8,000 pages in year one, followed by a 5,000-page annual allowance in year two.
It reflects the size of the estate. A 1,000-page allowance alone would struggle to reduce a 13,000-page backlog while also absorbing new publications.
It avoids an excessive first-year commitment. The £18,000 route would be faster, but was recognised during the meeting as likely disproportionate for a parish council.