| Programme | What the council receives | Price | Best suited to |
|---|
| Ongoing PDF programme | PDF estate portal, discovery and prioritisation, plus remediation of up to 1,000 pages per year across new documents. | £3,000 p.a. | A sustainable future workflow with no gradual backlog reduction. |
|---|
| Phased programme — recommended | An 8,000-page first-year allowance to make a material start on the backlog, followed by 5,000 pages in the second year and then 1000 pages per year for ongoing publishing and priorities. | Year 1 price £11,200; Year 2 price £9,000; £3,000 p.a. thereafter. | A proportionate balance between backlog reduction and annual affordability. |
|---|
| Complete-estate route | A 14,000-page allowance capable of covering the current identified estate in year one, subject to final scope and eligibility review and then 1000 pages per year for ongoing publishing and priorities. | £18,000 in year one; £3,000 p.a. thereafter. | Fastest route, but likely disproportionate for a parish council. |
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COMMERCIAL CONFIRMATION REQUIRED: The meeting established the recommended 3,000-page first-year volume, but its first-year price was not confirmed. Recite Me should confirm that figure before the council seeks formal approval.
Phased PDF programme: 8,000 pages in year one, followed by a 5,000-page annual allowance in year two.
Use the first-year and second-year allowance across priority historic content, quick wins and newly published documents.
Move to the £3,000 annual programme once the initial backlog has been reduced and the estate refined.
Review potential archive candidates so remediation budget is not spent on content that no longer needs to remain live.
Retain the option to increase the annual allowance if council priorities or budget permit.
It reflects the size of the estate. A 1,000-page allowance alone would struggle to reduce a 13,000-page backlog while also absorbing new publications.
It avoids an excessive first-year commitment. The £18,000 route would be faster, but was recognised during the meeting as likely disproportionate for a parish council.