General Government Secretary of State
Actual FY 2024Actual FY 2025Revised FY 2026Recommended FY 2027Recommended FY 2028
SOURCE OF FUNDS
Restricted Funds
Balance Forward8,080,6628,770,15610,735,90011,781,0003,108,400
Current Receipts6,782,2367,671,1787,804,8007,891,4007,967,600
Non-Revenue Receipts(10,000,000)
Total Restricted Funds14,862,89816,441,33418,540,7009,672,40011,076,000
TOTAL SOURCE OF FUNDS14,862,89816,441,33418,540,7009,672,40011,076,000
EXPENDITURES BY CLASS
Personnel Costs4,397,7784,514,7575,092,4004,948,5005,037,100
Operating Expenses1,440,8901,161,3771,665,3001,615,5001,615,500
Grants Loans Benefits2,000
Capital Outlay252,08829,319
Construction1,986
TOTAL EXPENDITURES6,092,7425,705,4536,759,7006,564,0006,652,600
EXPENDITURES BY FUND SOURCE
Restricted Funds6,092,7425,705,4536,759,7006,564,0006,652,600
TOTAL EXPENDITURES6,092,7425,705,4536,759,7006,564,0006,652,600
EXPENDITURES BY UNIT
General Administration76,28636,796266,900187,500255,700
General Operations6,016,4575,668,6576,492,8006,376,5006,396,900
TOTAL EXPENDITURES6,092,7425,705,4536,759,7006,564,0006,652,600

The Secretary of State, a constitutional officer as provided in Section 91 of the Kentucky Constitution, directs the Department of State of the Commonwealth. KRS 117.015 designates the Secretary of State as the chief Election Officer of the Commonwealth and the chair of the State Board of Elections. In addition, the Secretary of State appoints notaries public; issues Kentucky Colonel Commissions; is the keeper of the Seal of the Commonwealth of Kentucky; and maintains records of all official acts of the Governor as well as all legislation passed by the General Assembly.

The Office of the Secretary of State consists of the following organizational units: the Office of Business Services; Office of Elections; and the Office of Administration.

The Office of Business Services is responsible for the registration and incorporation of businesses, both domestic and foreign, profit and non-profit, including the administration of documents of merger, dissolution, and name changes. This office also accepts and processes filings for limited liability companies and registered limited liability partnerships. These entities must also file articles of organization with the Secretary of State as well as amendments, mergers and dissolutions.

The Office of Administration is responsible for executive policy and management functions for the entire office. This office prepares and records official documents for the Governor; administers Kentucky's notary public law; issues commissions, pardons, commutations, and extraditions; processes service of summonses; and implements the election laws of the Commonwealth.

The Office of Elections is responsible for candidate filings and collection of filing fees.

The State Land Office is also under the supervision of the Secretary of State. This office preserves Kentucky's land grant records and fulfills daily inquiries and requests for copies of those records. This office files city annexations and corporations, state deeds, and new land patents, and it provides the public with certified copies of land surveys, grants, and military warrants. The restoration process consists of indexing, de-acidifying, laminating, and bonding, thus safely preserving Kentucky's original land grants.