Rental Request & Agreement

3939 Nearing Lane, Decatur, Illinois, 62521 ● Phone: 217.423.7708 ● MaconCCD.org ● Rentals@MaconCCD.org

• A representative from the bartending service must remain on-site until all drink service is complete and all related items are removed from the venue.
• Alcohol service must end 30 minutes prior to the end of the scheduled event.
• Alcohol is only permitted to guests ages 21 and older.
• All alcohol must be removed at the conclusion of the event. Any items left will be disposed of.
• If alcohol is not approved prior and is brought in, Renter and party will be asked to leave and forfeit all deposits and fees.
• After service is complete, bartending service is responsible for breaking down their area. Area should be left in same conditions as found.

ENTERTAINMENT

• Entertainment must discuss with and provide the following to the Macon County Conservation District:

Day-of schedule (arrival time, service duration, etc.).

o Space requirements, special needs, and layout.

Music must be kept at a reasonable volume (not over 70 decibels) so as not to disturb other guests visiting the Conservation Area, and not to disturb or disrupt any wildlife. If the venue representative staff member has to ask that the volume be lowered more than three times during the rental time period, the renter will be asked to turn the music off. Music is not permitted after 8pm. Starting at 7:30pm, the music must be lowered.

o Rock Springs Conservation Area is open to the public, all music must be appropriate to be considerate of other guests visiting the area.

Please list any vendor that you will be using during your event. All vendors used for your event need to be submitted to the Macon County Conservation District 14 business days prior to your event to determine insurance requirements.

Once you have completed and signed the forms, please email to Rentals@MaconCCD.org or drop off to:

3939 Nearing Lane

Decatur, IL 62521

Attn: Rentals

Once date is confirmed, if sending or writing a check, please make payable to: MACON COUNTY CONSERVATION FOUNDATION

Once we receive your request form, one of our staff will reach out to you. Please select your preferred form of contact:

Phone Call □

Email

Please describe how many tables you will need and the layout as well as any additional comments. Please include any tables needed for seating, food, gifts, check-ins, drinks, etc.

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We have eight (8) 72" round tables that can seat eight (8) comfortably, up to nine (9) or ten (10) in a tight seating arrangement. We have several 6' rectangle tables that can seat two to six (2-6) depending on the layout. Only four of the 72" round tables can fit into the Monarch and Redbud Rooms separately. When rented together, all eight tables will fit.

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