| Dollar Value | Authorized to Make Purchase | Approval of Purchase | Approval PO | Approval Invoice | Approval Contract |
|---|---|---|---|---|---|
| Under $3000 | Authorized Staff Purchasing Agent | Supervisor or Director | Finance Director ACM & City Manager | Supervisor or Director | City Manager |
| $3000-$20,000 | Authorized Staff Purchasing Agent | Supervisor and Director | Finance Director ACM & City Manager | Director Finance Director City Manager | City Manager |
| Over $20,000 | Purchasing Agent | Director, Finance Director City Manager City Council | Director, Finance Director City Manager City Council | City Council | City Council |
Staff must have attended purchasing training and be authorized by their respective Supervisor/Director.
All purchases must be made through a purchase order or through use of a purchasing card. A PO must be obtained prior to placing an order. PO line items must be detailed.
| Dollar Value | Type of Purchase | Requirement |
|---|---|---|
| Under $2500 | Supplies / Service | 1. Quotes are not required, but are suggested. |
| $2500-$70,000 | Supplies / Service | a. Three written quotes with one of the three must be from HUB/MWBE or obtain quotes from the e-procurement system. b. A Purchase Order issued |
| Under $70,000 | Construction/ Maintenance/Repairs | 1. Quotes must be obtained using the e-procurement system. 2. A Purchase Order issued |
| Over $70,000 | Construction | Sealed Bid or RFP Process |
| Over $5,000 | Fixed Asset (Capital) | Must be purchased by Purchasing Agent |
| Any Amount | Annual Contract | A Purchase Order |
SECTION 4: Procurement Inclusion Program NUMBER: 06-02
APPROVED BY: POLICY DATE: REVISED DATE: