This policy is based on Texas Statutes as found in the Texas Local Government Code Sections 252, 271, and 2269. Any changes in state law will automatically supersede City Purchasing policy. The Texas Local Government Code is available online at: http://www.statutes.legis.state.tx.us/.
Component Purchase – purchases of the component parts of an item that in normal purchasing practices would be purchased in one purchase.
High Technology Procurement – the procurement of equipment, goods, or services of a highly technical nature, including:
Data processing equipment, software and firmware used in conjunction with data processing;
Telecommunications equipment and radio and microwave systems;
Electronic distributed control systems, including building energy management systems and technical services related to those items.
Separate Purchases - purchases made separately, of items that in normal purchasing practices would be purchased in one purchase.
Sequential Purchases – purchases made over a period of time, of items that in normal purchasing practices would be purchased in one purchase.
Cities must competitively bid or accept sealed proposals for any goods or services over $100,000.
A payment by a governmental entity under a contract executed on or after September 1, 1987, is overdue on the 31st day after the later of:
the date the governmental entity receives the goods under the contract;
the date the performance of the service under the contract is completed; or
the date the governmental entity receives an invoice for the goods or service.
Interest accrues at 1%/month + prime rate listed in the Wall Street Journal on July 1 of the previous year;
Departments are encouraged to take advantage of prompt or early payment discounts.
Payments will only be made to vendors that have a valid purchase order or through use of a procurement card (pcard). Violations will be dealt with as follows:
A form letter (Invoice Payments) will be sent to the vendor notifying of policy requirements.
Employee will be sent a statement of non-compliance form to be completed. Vendors / Contractors must pay any subcontractor or supplier who supplies good/services for which payment is made within ten days. Subcontractors must pay any person who supplies good/services which payment is made within ten days. Sales Tax
Vendors / Contractors must pay any subcontractor or supplier who supplies good/services for which payment is made within ten days.
Subcontractors must pay any person who supplies good/services which payment is made within ten days. Sales Tax
APPROVED BY: POLICY DATE: REVISED DATE: