Pre-Bid/Proposal Meeting ..... 19 Specifications ..... 19 Tie Bids ..... 20 Section 12 Quotes ..... 21 Section 13 Invitation to Bid ..... 22 Section 14 Request for Qualification ..... 23 Section 15 Request for Proposal ..... 24 Section 16 Disposal of Surplus Property ..... 25 Section 17 Purchasing Cards ..... 26 Introduction ..... 26 Definition ..... 26 Account Security ..... 26 Cardholder Liability ..... 26 Lost Cards ..... 27 Declines ..... 27 Credits ..... 27 Disputes ..... 27 Sales Tax ..... 27 Director Responsibilities ..... 27 Coordinator Responsibilities ..... 28 Cardholder Responsibilities ..... 28 Administrator Responsibilities ..... 28 Requirements for Receiving a Card ..... 29 Card Maintenance ..... 29 Audit Assistance ..... 29 Section 18 Contract Management ..... 30 Section 19 Grants ..... 31 Appendix A Definitions ..... 32 Appendix B Acronyms ..... 36 Appendix C Choosing a Procurement Method ..... 37 Appendix D Procurement Lead Time ..... 38

APPROVED BY: POLICY DATE: REVISED DATE:

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