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Section 1 Introduction.....1 Mission Statement.....1 Introduction.....1 Compliance with Policy.....1 Section 2 Code of Ethics.....2 Purchasing Code of Ethics.....2 Vendor Code of Ethics.....3 Definitions.....4 Standard Practice.....4 Conflict of Interest.....5 Section 3 Statutes / Authority.....6 Definition.....6 Quote / Bid Threshold.....6 Payments.....6 Criminal Penalties.....7 Insurance Requirements.....7 Public Records (Bid Information).....7 Purchase Approval.....7 Purchasing Requirements.....8 Section 4 Procurement Inclusion Program.....9 Definitions.....9 Policy Statement.....10 Section 5 General Information.....11 Annual Contracts.....11 Authorization to Purchase.....11 Bid Protests.....11 Budgeted Funds.....11 Check Requests.....11 Debriefing.....11 Exemption from Sales Tax.....12 Freight.....12 New Vendors.....12 Placing Orders.....12 Receiving.....12 Section 6 Emergency Purchases.....13 Section 7 Sole Source Purchases.....14 Section 8 Capital / Fixed Asset Purchases.....15 Section 9 Cooperative Purchasing.....16 Section 10 Petty Cash.....17 Section 11 Types of Procurement.....18 Definitions.....18 Determining the Procurement Method.....18 ITB.....18 RFI.....18 RFP.....19 RFQ.....19

APPROVED BY: POLICY DATE: REVISED DATE:

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