Withdrawal from the University - A student who has selected courses but has decided not to complete registration (I.e., pay or arrange to pay tuition and fees) should notify the Office of the Registrar in writing prior to the end of late registration of his/her intention not to enroll.
In order to withdraw from the University after completion of registration (i.e., dropping all courses for a given semester/session), a student must do the following:
Obtain the necessary form from the Office of the Registrar.
Complete the form and obtain the necessary signatures.
Return the completed form to the Office of the Registrar.
Failure to withdraw will obligate the student to pay all tuition, fees, and other charges assessed, and will result in failing grades for that term (summer session/semester).
If a student withdraws from the University before the end of the tenth full week of classes during a semester, a grade of W will appear on the student's transcript for all courses pursued that semester. If a student withdraws from the University before two-thirds of the instructional days have elapsed during a summer session or short course, a grade of W will appear on the student's transcript for all courses pursued that session.
Students may appeal for retroactive withdrawal from the University under specified circumstances (see Appeal Procedures later in this chapter.)
Quality points are the assigned points of a specific letter grade. The total quality points of a course are calculated by multiplying the quality point value of the letter grade earned by the number of semester credit hours for the course.
The cumulative grade-point average is defined as the total number of quality points earned in all courses taken at Kentucky State University in which the student received a grade of A, B, C, D, or F divided by the total number of semester credit hours in all courses taken at the University in which the student received a grade of A, B, C, D, or F.
The current grade-point average is defined as the total number of quality points earned in all courses in which the student received a grade of A, B, C, D, or F during the last term (summer session/semester) of enrollment divided by the total number of semester credit hours in all courses in which the student received a grade of A, B, C, D, or F during the last term (summer session/semester) of enrollment.
All grade changes must be processed within one semester from the time the original grade was recorded. These grade changes will be permitted only when there was an error in recording or calculating the grade.
An undergraduate student has the option to repeat any completed course. Only the highest grade will be used in computing the student's academic standing and credit for graduation. The original grades for all repeated classes will remain on the transcript with the notation excluded from GPA. A student may repeat a given course a maximum of two times. A student may not use the repeat option when retaking a course on a Pass-Fail basis if the course was originally taken for a letter grade. The repeat option only applies to an identical course (including a cross-listed course) and not a course substitute.
Since students who have taken ENG 089 Basic Writing I and / or ENG 099 Basic Writing II prior to the implementation of the Accelerated Learning Program in 2015-2016 cannot now retake those courses and instead must go directly into ENG 101 English Composition I, ENG 101 should be considered the “repeat” course. That means that when a student completes ENG 101, the grade for this course--if higher--will be counted toward the GPA, not the ENG 089 and / or 099 grades. If the ENG 089 and/or ENG 099 grade(s) is/are higher than the ENG 101 grade, the higher ENG 089 and/or ENG 099 grade(s) and the ENG 101 grade should be counted toward the GPA. ENG 101 should always count toward the GPA whether it is higher or not.
Example 1: A student has an A in 089, an F in 099, and a C in 101. The A in 089 and the C in 101 will be counted but the F in 099 will not be counted. In this case, 101 is the repeat course for 099.
Example 2: A student has an A in 089, an A in 099, and a C in 101. All three grades will be counted. In this case 101 is not considered as a repeat course for either 089 or 099.
The University
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