1. N The grade of -N indicates that a research project, thesis, or other special project has not been completed at the end of the term. The grade is only to be used in cases where the work in ongoing. It is not a substitute for an -I and does not convert to a credit bearing grade until the final grade is submitted by the instructor. The grade of N can only be used in 700-level courses. With approval of the program faculty and the Graduate Council, a 600-level course may be allowed to use the -N grade if the course spans more than one semester and the request is made prior to the term in which the course is initiated. The grade of -N is excluded from the GPA tabulation. A student cannot graduate until all
  2. —N∥ grades have been converted to regular letter grades or the appropriate retroactive course withdrawal has been approved. The grade must be converted before the expiration of the time limit for completion of the graduate degree.
  3. I incomplete; not included in grade-point average (see Section VIII. H)
  4. W withdrawal, which can only be entered for students who withdraw prior to the end of the tenth full week of classes during a semester, or before two-thirds of the instructional days of the summer session; not included in grade-point average
  5. AU audit; not included in grade-point average (see Section VIII. F)

F. Audit

The grading option of audit must be selected no later than the end of late registration and must be indicated on either the student's registration or add/drop form. Audited courses do not count toward the total number of hours nor in computing a GPA.

G. Repeat Option

A graduate student has the option to repeat any completed course. Only the highest grade will be used in computing the student’s academic standing and credit for graduation. The original grades for all repeated classes will remain on the transcript with the notation —excluded from GPA.∥ A student may repeat a given course a KSU CATALOGUE, 2012-2013 maximum of two times. The repeat option only applies to an identical course (including a cross-listed course) and not a course substitute.

H. Incomplete

  1. A grade of Incomplete is to be assigned only for an unforeseen and extraordinary circumstance or situation which would have prohibited a student from completing a minor part of a course requirement, such as the final exam, one major exam, completion of a term paper or class project, or part of the requirements of a laboratory, and the student has made a request to the instructor prior to the end of the term. In some cases, a grade of Incomplete can be assigned when the course constitutes an Incomplete based on accrediting or certification requirements.
  2. A grade of Incomplete may not be assigned as a substitute for a —C, D, or F.
  3. An Incomplete earned in any given term (summer session/semester) must be removed by the end of the eighth week of classes during the next regular academic semester; otherwise, the Incomplete will be changed automatically to a grade of —F.
  4. When a grade of Incomplete is assigned, the instructor shall provide a detailed description of the work to be completed by the student to the chair/dean. The chair/dean shall retain a copy of this document. The instructor shall forward a copy to the student and retain a copy in the unit file.
  5. The grade of Incomplete is to be used for graduate level courses requiring a professional project or thesis that requires more time to complete than one term. The grade of Incomplete is not used in this circumstance.

I. Time Limitations for Grade Changes

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