STUDENT RECORDS

Kentucky State University, consistent with the regulations of the Family Education Rights and Privacy Act as amended in 1974, insures students the right to inspect and review their educational records within 45 days from the time of the request. University officials will release educational information upon receipt of a signed and dated written consent of the student, which must specify the records that may be disclosed and identify the party to whom the disclosure may be made.

In addition, the law prohibits the release of personally identifiable information without the student's permission, with the following exceptions:

• Kentucky State University school officials who have a legitimate educational interest.

Kentucky State University considers a school official to have a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Kentucky State University considers school officials those members of the institution who act in the student’s educational interest within the limitations of their “need to know.” These may include faculty, administration, clerical, and professional employees and other persons who manage student education record information including student employees or agents. It may also include contractors, third party contracted vendors, volunteers, and others performing functions.

• Federal, state, and local authorities involving audit or evaluation of compliance with educational programs.
• Parents of a dependent student, as defined by the Internal Revenue Code of 1986, Section 152, who supply supporting documentation, may be granted access to a student's educational record under some circumstances.
• In connection with a health or safety emergency.
• To comply with a lawfully issued judicial order or subpoena.
• In connection with Financial Aid, including Veteran’s benefits.
• To officials of another school, school system, or institution of postsecondary education where the student seeks admission or is enrolled.
• Alleged victims of any crime of violence, as described in Section 16 of Title 18, United States Code.
• Organizations, persons, or companies with whom the University has contracted.
• Organizations who are conducting studies on behalf of educational agencies
• Individuals serving on the Kentucky State University Board of Regents
• When an individual with an education record is deceased.
• Designated officials as defined by the Patriot Act of 2001.

Information deemed by the University as directory information.

Kentucky State University has designated the following student information as directory information:

• Name
• Addresses and Telephone Numbers
• E-Mail Address
• Major and Minor Fields of Study
• Dates of Attendance
• Classification
• Degrees and Awards Received

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