Students withdrawing from the University or dropping semester credit hours which result in a change in the assessment of fees will be eligible for a refund of fees based on the dates and conditions listed hereafter. No refund can be made on certain fees and operational fees as established by the Kentucky State University Board of Regents. The date of completion of the withdrawal/drop determines the percent of refund for which the student is eligible. A withdrawal/drop is complete when the necessary form(s) have been completed and returned to the designated office.
For purposes of calculating refunds, “weeks” are counted as seven-day periods beginning with the first day of classes for the semes ter. Ref unds will be issued on canceled classes and early withdrawals in accordance with the institutional refund policy. Refunds to be issued from Title IV financial aid will be issued within fourteen days from the date funds are applied to the student’s account resulting in a credit balance. Funds are applied after the 12th day of class. Que stions concerning the funds should be directed to the Bursar’s Office (ASB Lobby).
Any students who receive a Title IV financial aid Pell Grant, Federal SEOG, Federal Perki ns Loan, Federal eral Direct or PLUS loans and withdraw from University are subject to the Return of Title IV Funds regulations. Students with funds from any of these programs “earn” their financial aid dollars while enrolled. If a student withdraws prior to completing 60% of a term, a prorated portion of his/her federal financial aid dollars must be considered “unearned” and returned to the federal programs. Unearned financial aid dollars which have to be returned to the federal programs could cause students to owe the University a significant amount upon withdrawal. Failure to return aid back to their federal programs will result in loss of eligibility for federal financial aid assistance.
Federal funds to be returned are distributed to the programs as follows:
Unsubsidized Federal Direct Stafford Loans
Subsidized Federal Direct Stafford Loans
Federal Direct PLUS Loans
Federal Perkins Loans
Federal Pell Grants
Federal Supplemental Educational Opportunity Grants (FSEOG)
Other Student Financial Aid Programs
Other federal, state, private, or institutional sources of aid
The Student
Those students who do not receive Title IV aid who withdraw from the University are calculated according to the following schedule:
100 percent refund — Prior to the first day of classes and during the first week of classes
75 percent refund — During the second week of classes
50 percent refund — During the third week of classes
25 percent refund — During the fourth week of classes
No refund will be made after the fourth week of classes.
100 percent refund — Prior to the end of late registration
75 percent refund — Two days after the end of late registration
50 percent refund — Next four days after the end of late registration
25 percent refund — Next two days after the end of late registration
No refund will be made nine days after the end of late registration.
No re fund of roo m a nd b oard fe es will be made or adjusted for students withdrawing for the academic year or moving out of the dormitories if an application is not completed and returned within a 48-hour period from the official date of regist ration, unless approved by the Vice President for Student Affairs.
A committee, chaired by the Vice President for Student Affairs, and composed of the Vice President for Finance and Business Affairs and the Vice President for Academic Affairs or their designees reviews all appeals from students or pa rents/guardians who feel that individual circumstances warrant exemption from policy. Requests for appeals should be sent to the Vice President for Student Affairs.