• C. For appeals, students must complete the procedures out lined on the appropriate Academic Appeals Form which is available in the Office of the Registrar. Appropriate documentation (i.e., medical bills, medical records, or funeral bulletins) should be provided. In addition to this written appeal, a student may request to address the Academic Appeals Committee during one of its regularly scheduled meetings if desired (contact the Ap peals Committee Chair). Requests for personal appearances must be submitted with the written appeal by the deadline (see Section D and the Appeals Form). Interviews with the Appeals Committee will not be granted after an appeal has been denied or if an appeal is late.

D. Deadlines for Appeal of Academic Standing:

  1. Appeals of suspension or dismissal from the University MUST be completed and submitted to the Academic Appeals Committee at least two (2) days prior to the first day of classes as pub lished in the University Catalogue for the term (summer session/semester) for which the student is suspended or dismissed.
  2. Appeals of d ismissal will not be allowed without e xceptional c ause which mu st be supported with valid documentation.
  3. Appeals of late withdrawal from courses or from the University MUST be completed and submitted to the Academic Appeals Committee no later than two (2) days before the next regular academic semester begins.
  4. Appeals of a course grade MUST meet the deadline described in XXI.F.
  5. Exceptions to the above deadlines may be granted if the student shows evidence that he/she was unable to submit an appeal before the deadline due to documented exceptional circumstances.

E. Frequency of Meetings for Appeals:

  1. The Academic Appeals Committee shall meet two (2) days before classes begin as stated in the University’s Academic Calendar to consider appeals of academic suspension, withdrawal, or dismissal.
  2. The Academic Appeals Committee shall meet on other occasions only if the appeal load is heavy, if new evidence is brought forth which affects an appeal already acted upon, and/or if there is any other special circumstance in which the welfare of a student is at stake.

F. Appealing a Course Grade

To appeal a course grade, a student must follow the process described below: 1. The student must initiate his/her grade appeal by writing a letter of appeal to the course instructor. This letter must be completed and delivered to the instructor, along with a copy to the student's advisor, no later than the end of the third full week of classes during the next regular academic semester (Fa ll or Spring). No appeal of a course grade will be considered unless a written appeal is made to the instructor by the deadline date. After considering the student's appeal, the instructor must respond in writing to the student, stating whether or not the appeal is granted and stating the instructor's rationale for the decision. The written response must be completed by the end of the fifth full week of classes in the semester of the appeal. If the instructor is no longer employed by the University or is otherwise unavailable, the student must proceed as prescribed in step 2;

  1. The student must initiate his/her grade appeal by writing a letter of appeal to the course instructor. This letter must be completed and delivered to the instructor, along with a copy to the student’s advisor, no later than the end of the third full week of classes during the next regular academic semester (Fa ll or Spring). No appeal of a course grade will be considered unless a written appeal is made to the instructor by the deadline date. After considering the student’s appeal, the instructor must respond in writing to the student, stating whether or not the appeal is granted and stating the instructor’s rationale for the decision. The written response must be completed by the end of the fifth full week of classes in the semester of the appeal. If the instructor is no longer employed by the University or is otherwise unavailable, the student must proceed as prescribed in step 2;
  2. If the student is not satisfied with the instructor’s decision and wishes to continue the grade appeal, the student must pick up the Academic Appeals Form from the Office of the R egistrar and follow the procedures described on the form for continuing an appeal of a course grade; and
  3. If a grade appeal reaches the Academic Appeals Committee, the student and the instructor may be requested to meet with the committee to resolve the appeal.

G. Appealing for Retroactive Withdrawal.

  1. Retroactive withdrawal from a course or from the University will be considered only when a student documents to the Academic Appeals Committee that he/she could not meet the scheduled deadline for appropriately withdrawing due to some unforeseen and extraordinary circumstances. The student must make this appeal no later than two days before the next regular academic semester begins. Appeals that do not clearly substantiate the circumstance for missing the withdrawal date will not be considered.
  2. Students receiving federal financial aid for the course or term in question may be required to repay the University for withdrawn courses. (They should contact the Financial Aid Office.)
  3. Exceptions to the above policies can be made at the discretion of the Academic Appraisal Committee for exceptionally meritorious cases.

KSU CATALOGUE, 2005–2007