in compliance with policies outlined below.

  • A course instructor will issue a final grade at the conclusion of the course for each student officially registered for the course. The course instructor remains the sole person responsible for issuing a final course grade, except as provided in sub-section B below, and in Section XVI. F.
  • In the event an instructor becomes incapacitated or otherwise is unable to issue course grades, the chair of the academic unit will be responsible for issuing final course grades.
  • Only final grades specified in sub-section E of the Academic Regulations and Policies may be issued.
  • Instructors are to report final grades to the Office of the Registrar in accordance with the procedures and dead lines required by the University. Only the Office of the Registrar has authority to issue official final grades.
  • The following system of symbols will be used in grading students:
  • A excellent; four quality points per semester credit hour
  • B good; three quality points per semester credit hour
  • C not satisfactory for gra duate work ; two quality points per semester credit hour
  • D poor; one quality point per semes ter credit hour (Some graduate programs do not award the grade of D)
  • F failure; zero quality points, zero credit
  • N The grade of “N” indicates that a research project, the thesis, or other special project has not been completed at the end of the term. The grade is only to be used in cases where the work in ongoing. It is not a substitute for an “I” and does not convert to a credit bearing grade until the final grade is submitted by the instructor. The grade of N can only be used in 700-level courses. With approval of the program faculty and the Graduate Council, a 600-level course may be allowed to use the “N” grade if the course spans more than one semester and the request is made prior to the term in which the course is initiated. The grade of “N” is excluded from the GPA tabulation. A student cannot graduate until all “N” grades have been converted to regular letter grades or the appropriate retroactive course withdrawal has been approved. The grade must be converted before the expiration of the time limit for
  • completion of the graduate degree.
  • I incomplete; not included in grade-point average (see Section VIII.H)
  • W withdrawal, which can only be entered for students who withdraw prior to the end of the tent h full week of class es during a semester, or before two-thirds of the instructional days of the summer session; not included in grade-point average
  • AU audit; not included in grade-point average (see Section VIII. F)

F. Audit

The grading option of audit must be selected no later than the end of late registration and must be indicated on either the student's registration or add/drop form. Audited courses do not count toward the total number of hours or in computing a GPA.

G. Repeat Option

A graduate student has the option to repeat any completed course. Only the highest grade will be used in computing the student’s academic standing and credit for graduation. The original grades for all repeated classes will remain on the transcript with the notation “excluded from GPA.” A student may repeat a given course a maximum of two times. The repeat option only applies to an identical course (including a cross-listed course) and not a course substitute.

H. Incomplete

  1. A grade of “I” is to be assigned only for an unforeseen and extraordinary circumstance or situation which would have prohibited a student from completing a minor part of a course requirement, such as the final exam, one major exam, completion of a term paper or class project, or part of the requirements of a laboratory, and the student has made a request to the instructor prior to the end of the term. In some cases, a grade of “I” can be assigned when the course constitutes an “I” based on a crediting or certification requirements.
  2. A grade of “I” may not be a assigned as a substitute for a “C,” “D,” or an “F.”
  3. An Incomplete earned in a ny given term (summer session/semester) must be removed by the end of the eighth week of classes during the next regular academic semester; otherwise, the "I" will be changed automatically to a grade of "F."
  4. When a grade of “I” is assigned, the instructor shall provide a detailed description of the

KSU CATALOGUE, 2005–2007