FERPA affords individuals the opportunity to challenge or amend their education record if inaccurate, misleading, or in violation of privacy or other rights of the student. The student may submit a written request to the Registrar's Office that the record be amended. The Registrar's Office is located in the Julian M. Carroll Academic Services Building, Room 323. Within 60 days of receipt of the written request, the University will inform the student as to whether the record will be amended. The request should include justification for the challenge.
If the decision is negative, the student may submit a written request for a hearing in order to challenge the content of the record. The Admission and Recruitment Committee will inform the student of the date, place, and time of the hearing. Challenges and requests for a hearing must be in writing and should be directed to the Office of the Registrar.
A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted; a student serving on an official committee, such as disciplinary committee; or a person assisting another school official in performing his or her tasks. It is the responsibility of each school official to understand their legal responsibilities under FERPA. These include maintaining the privacy of students' grades for any course or for any activity which is part of the course.
This policy is violated if a student’s grade is (1) openly mentioned in class; (2) publicly posted in a personally identifiable manner such as social security number or student identification number; (3) subjected to a public viewing of assignments, tests, or projects; or (4) grades are released over the telephone or electronically to any person other than the student or their designee without written consent.
Disclosure of a student's grades by a faculty member may be made only in a manner that makes the grades identifiable only to the faculty member and the student. Questions concerning the policies and procedures about the University's "Policy on Student Records" or about the Family Educational Rights and Privacy Act of 1974, should be directed to: Kentucky State University, Registrar, Office of the Registrar, Julian M. Carroll Academic Services Building, Rm 323, 400 East Main Street, Frankfort, Kentucky 40601
Individuals have the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202 – 8520.
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