KENTUCKY STATE UNIVERSITY
- Kentucky State University school officials who have a legitimate educational interest. Kentucky State University considers a school official to have a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Kentucky State University considers school officials those members of the institution who act in the student's educational interest within the limitations of their need to know. These may include faculty, administration, clerical, and professional employees and other persons who manage student education record information including student employees or agents. It may also include contractors, third party contracted vendors, volunteers, and others performing functions.
- Federal, state, and local authorities involving audit or evaluation of compliance with educational programs.
- Parents of a dependent student, as defined by the Internal Revenue Code of 1986, Section 152, who supply supporting documentation, may be granted access to a student's educational record under some circumstances.
- In connection with a health or safety emergency.
- To comply with a lawfully issued judicial order or subpoena.
- In connection with Financial Aid, including Veteran's benefits.
- To officials of another school, school system, or institution of postsecondary education where the student seeks admission or is enrolled.
- Alleged victims of any crime of violence, as described in Section 16 of Title 18, United States Code. Organizations, persons, or companies with whom the University has contracted.
- Organizations who are conducting studies on behalf of educational agencies.
- Individuals serving on the Kentucky State University Board of Regents.
- When an individual with an education record is deceased.
- Designated officials as defined by the Patriot Act of 2001.
The following item are not considered to be part of a student's educational record, and therefore are not eligible for review:
- Sole possession records or private notes held by school officials.
- Law enforcement or campus police security records that are solely for law enforcement purposes and maintained solely by the law enforcement unit.
- Confidential letters and recommendations placed in students' files prior to January 1, 1975, provided these letters were collected under established policies of confidentiality and were used only for the purposes for which specifically collected.
- Confidential letters and statements of recommendation, placed in students' records after January 1, 1975, to which the student has waived his/her right to inspect and that are related to the students' admission, application for employment or job placement, or receipt of honors.
- Education records containing information about more than one student; however, in such cases, the institution must permit access to that part of the record which pertains only to the inquiring student.
- Records relating to treatment provided by a physician, psychiatrist, psychologist, or other recognized professionals or paraprofessionals and disclosed only to individuals providing treatment.
School Officials' Responsibility Regarding Privacy of Students' Records
A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the University has contracted; a student serving on an official committee, such as disciplinary committee; or a person assisting another school official in performing his or her tasks. It is the responsibility of each school official to understand their legal responsibilities under FERPA. These include maintaining the privacy of students' grades for any course or for any activity which is part of the course. This policy is violated if a student's grade is (1) openly mentioned in class; (2) publicly posted in a personally identifiable manner