graduate program at Kentucky State University or at another regionally accredited US institution at the time the coursework was completed, or an officially recognized degree granting foreign institution.

Each graduate program determines the graduate transfer credits that will be accepted toward the graduate degree requirements. The maximum permissible transfer credits for master's degree programs are nine (9) semester credit hours (for 30 credit-hour programs) and twelve (12) semester credit hours (for 42 or more credit-hour programs). The maximum permissible transfer credits at the doctoral level are twelve (12) semester hours. In all instances, credit transfers must be from regionally or fully accredited colleges and universities.

Credit hours may be transferred provided that:

the courses were not used to satisfy the requirements of another degree or diploma program

at least a “B” grade was obtained in the courses considered for transfer

The time limit for eligibility of courses for transfer to a graduate degree program is five years at the time the student commences their degree program.

An official transcript(s) for the student is/are on records in the Office of Graduate Studies. In the case of transferring credit from an international institution, official copies of evaluation and translation of the transcript must be sent directly by an accredited evaluation and translation agency to the office of the Graduate Studies at Kentucky State University.

The student requesting transfer of credits must complete and submit the Graduate Studies Transfer Credits Form to the Graduate Program Coordinator in the academic department. Certain courses submitted for transfer may not be considered equivalent to specified program requirements even if course titles are the same. Therefore, the appropriate course syllabi and official copies of transcripts must be submitted and evaluated before any transfer credit request can be approved. The request for transfer credit must be approved by the Graduate Program Coordinator, the Chair of the Department for the program, and by the Director of Graduate Studies. The completed Graduate Studies Transfer Credits Form must be accompanied by a letter or an email from the Graduate Program Coordinator addressed to the Director of Graduate Studies. The letter must provide an academic justification (e.g., similar course content coverage and credit hours) for allowing the transfer credit for each course. Information received about courses accepted for transfer credits will then be coded on the Student Information Systems (Banner).

If the request for transfer credit is approved, the Director of Graduate Studies notifies by email the student, the Program Coordinator, the Provost/Vice President for Academic Affairs, and the Registrar. The Registrar then indicates the courses and credit hours accepted as transferred on the student's transcript. If the transfer credit request is denied, the student and the appropriate University officials are also sent email notification along with explanation.