===== PAGE 1 ===== # Meal Reimbursements Create Expense Report Step 1 Start: Create Expense Report

A Business purpose: Select item B Description: Name your Expense report

C Destination Loc: Select Location D Expense Report Action: Select Action

Business Purpose	Description	Expense Report Action
In State Travel Related	Meals 11/1/25 to 11/15/25	Add Expense Line
Out State Travel Related	Meals 11/1/25 to 11/15/26	Add Expense Line
Procurement Card Non Trvl	CC - 11/1/25 to 11/7/25	Add from My Wallet

***Meals and CC charges are not to be listed on the same Expense report. All Meal reports will be titled as Meals then for date range reporting for. (Meal expense report should only be reported to supervisor once a Month) ProCard/CC reports will be titled as CC then for the date range of the charges for. (CC expense report should only be reported to supervisor once a Month by 25th of each month) ===== PAGE 2 ===== ## Expense for Meal Reimbursements If you have already had a Default Accounting code setup move forward and save. If you have not set up your Default Accounting code (follow instruction on doing this/ this is a must for all employees) To charge to another funding source select Accounting 1. Select Expense Type Most commonly used Expense codes listed on the last page of the is manual. 2. Enter in a Description: (name of the Program/funding and anything else that is important to know about this transaction). 3. Select Payment: “Personal Funds” 4. Select Expense Location 5. If charging to a different funding source than Employee's Default (Select Accounting)

===== PAGE 3 ===== ### 6. Select: Change Value

7. Select your Accounting Tag for Funding Code.

Cancel	Accounting Tag	Done
Total Amount 11.20
Remaining Amount 11.20
Undistributed Amount 0.00
Currency Code USD
Manage Favorites

Accounting Tag	Description
DLAB-PR	DIAGNOSTIC LAB NAPROP-Enterpri
DSA	DSA
M&E	MILK & EGG
MLAB	MILK DIAGNOSTIC LAB
MPI-C	MEAT INSP-Compliance FFY 2025
MPI-CIS	MEAT INSP-CIS Program FFY 26
MPI-F	MEAT INSP-Field FFY 2026
MPI-H	MEAT INSP-IN HOUSE FFY 2026
NADPRP	NADPRP 5/15/2026
SHELLEGG	SHELL EGG
SHIELDED	SHIELDED EGG
ZOO	ZOONOTIC FFY 2025

===== PAGE 4 ===== Account Tag Codes list located at the end of this manual. 8. The Account code is required Select from the Expense Code list located at the end of this manual. If you have any trouble deciding the Expense Code, there just enter/select 62886. Require Account for this transaction Review each accounting line and populate the required chartfield values

9. If you will be charging to other Funding sources, then set up your Favorites This will be useful for the account coding if you need to record costs to other funding sources Start: Create Expense Report Select “Accounting Defaults” Select “Change Value” Select “Manage Favorites” Cancel

Total Amount 100.00 Remaining Amount 100.00 Undistributed Amount 0.00 Currency Code USD Manage Favorites Accounting Tag List Accounting Tag

Select ALL funding you might / will be coding to from the Accounting Tag list.

===== PAGE 5 =====

Accounting Tag / Speed Chart#	Description
ADT	ADT FY 2025
AHFEE	ANIMAL HEALTH FEES
AHLTH	ANIMAL HEALTH
ALTLVK	ALTERNATIVE LIVE STOCK
AVIAN	NAI - AVIAN FFY 2025
BISON	BISON FFY 2025
DSA	DSA
ECSR	ECSR FFY 2025
EPI	EPI FFY 2025
SHIP-SWINE	SHIP - SWINE 3/2026
ZOO	ZOO NOTIC FFY 2025
AHBE1	AH-BE Split 50/50
DLAB-GF	DIAGNOSTIC LAB - General Fund
DLAB-PR	DIAGNOSTIC LAB NAPROP - Enterpri
DLAB-SSR	DIAGNOSTIC LAB - SSR
MLAB	MILK DIAGNOSTIC LAB
NADPRP	NADPRP 5/15/2026
NHLN-1	NAHLN - HB2
NHLN-2	NAHLNA - 170K Grant 7/24 to 6/26
NHLN-3	NAHLNA - 278 Grant 5/2026
M&E	MILK & EGG
SHELLEGG	SHELLEGG
SHIELDED	SHIELDED EGG
MPI-AHFEE	MPI - Animal Health Fees
MPI-C	MEAT INSP-Compliance FFY 2025
MPI-CIS	MEAT INSP-CIS Program FFY 26
MPI-F	MEAT INSP-Field FFY 2026
MPI-H	MEAT INSP-IN HOUSE/HLN FFY 2026
BE-HLN	BRANDS ENFORCEMENT - Helena
BE-INSP	BRANDS ENFORCEMENT - District In
BE-MRKT	BRANDS ENFORCEMENT - Market Insp
AHBE1	AH-BE Split 50/50
110SS	EXECUTIVE OFFICE
111SS	DEPUTY EXECUTIVE OFFICER
112SS	ACCOUNTING & FINANCE
113SS	INFORMATION TECHNOLOGY
115SS	PROCUREMENT/PURCHASING
116SS	LEGAL SERVICES
118SS	BOARD OF LIVE STOCK
120SY	LOSS MITIGATION
130SY	MILK CONTROL BUREAU

===== PAGE 6 =====

Most Commonly used Expense Codes Call if you have any questions Call - 406.444.4996 If NOT listed select "62886 "
Account	Description	Examples
62108	Legal Services	Transcripts, Records
62801	Dues, Memberships
62802	Subscriptions
62809	Training, Conferences	If Cost of Conference is seperate from Hotel stay
62817	Meeting Costs
62823	Licenses and Permits
62241	Office Supplies	Paper, batteries(small), cell phone accessories
62225	Books and Reference Materials
62106	Lab Testing
62208	Lab Small Equip and Supplies
62225	Books and Reference Materials
62240	Field Equipment	Cloud Storage, GPS Map, Safety supplies, Shears, Hammer, Boots, etc.
62263	Veterinary Supplies
62186	Waste Disposal
62529	Rent	Storage Unit
62517	Leased Equipment	Skid Loader, Copies etc.
62706	Vehicle Maintenance	Car Wash, Wipers, Oil Change etc.
62727	Tires
62216	Gasoline
62407	In-State Meals	Employee
62408	In-State Lodging	Employee (if Conf and Hotel are one charge)
62410	In-State Meals Overnight	Employee
62878	Parking Fees	Airport Parking, etc.
62412	Out-Of-State Commercial Transportation	Airline, Bus, Taxi, Ubber, Lyft
62417	Out-Of-State Meals	Employee
62418	Out-Of-State Lodging	Employee (if Conf and Hotel are one charge)
62415	Out-Of-State Other	Baggage, Internet(work related)
62419	Out-Of-State Car Rental	Employee
62430	Out-Of-State Meals Overnight	Employee
62497	Non-Employee In-State Lodging	Broad Member (only)
62809	Training, Conferences
62304	Postage	USPS - Mailing
62308	PO Box Rental	USPS - PO Box
62822	Shipping Freight	Fed Ex, UPS - Must use this