DATE: April 16, 2018

SUBJ ECT: CampusLabs Contract

FROM: ___ Office of the General Counsel

ACTION ITEM: Yes

BACKGROUND: On or about June 14, 2016, Deneia Thomas, former AVP of Academic Assessment and Evaluation, executed a contract with CampusLabs. Deneia Thomas did not have the authority to enter into the contract, nor did she seek prior Board approval to enter into the contract. The contract is for three (3) years at a cost of approximately $300,000, payable at $100,000 annually. The final payment of the contract is due this year. Before the final payment is remitted, the contract is being presented to the Board for review and approval.

SUMMARY OF PROGRAMS/ACTIVITIES: The CampusLabs contract, which was entered into on or about June 14, 2016, required Board approval pursuant to the Gold Book: Bylaws of the Kentucky State University Board of Regents, Article II, Section 2(p). Article II, Section 2(p) of the Gold Book states that the Board shall, "[a]pprove any appropriation, expenditure, disbursement or contract greater than $50,000..." As such, the contract is being presented to the Board for review and approval before final payment is remitted.

ALIGNMENT WITH STRATEGIC GOALS: Goal 3—Increase the University's Financial Strength and Operational Efficiency. The approval and execution of these contracts will increase the University's financial strength and operational efficiency by reducing University operating costs and streamlining University wide operational programs.

Goal 5—Obtain Maximum Institutional Effectiveness through the Implementation of a Continuous Quality Improvement Process framed within the seven Baldrige Performance Excellence in Education criteria. The approval and execution of these contracts will increase institutional effectiveness by streamlining University-wide operational programs.