Board-Book_April_16_Special_Meeting.pdf — PaddleOCR-VL (Baidu)

Any tasks, deliverables or services which are not described in this Order Form are out of scope and will not be provided by Ellucian.
Any changes or additions to the scope of the mutually agreed upon Professional Services will be managed through the Ellucian Project Manager and Client's contact through a mutually agreed upon change order process.

Project Management Scope of Work

Overview

Ellucian will provide project management services to Client using Ellucian's implementation methodology. Ellucian's implementation methodology is executed in four phases: Initiation Phase, Planning Phase, Execution Phase, and Transition & Close Phase. The 4 phases of Ellucian's implementation methodology, combined with monitor and control procedures, provide the structure for the overall project, helping the project management team monitor and control expectations, budget, communication, and quality.

Service Description

Engagement	High Level Tasks	Deliverables
Initiation	• Project initiation	• Project Planning session
Planning	• Project planning and resource management • Initial Development of Project Charter or Scope Statement • Project internal repository for project artifacts • Ellucian internal project initiation meeting • Client project planning session • Introduction of delivery management team	• Project Charter or Scope Statement • Project schedule with Ellucian resources • Project Repository
Execution	• Quality assurance activities • Issue tracking • Changes to scope • Schedule resources, and costs, project risk response plans • Project financials (budgets, project reconciliation) • Knowledge resources • Delivery of solution artifacts	• Updated project documentation and solution delivery artifacts • Status reports • Change requests
Transition and Close	• Transition planning, delivery to contract and project scope with client acceptance • Project closure	• Transition plan • Client letter of acceptance

Client Responsibilities

Client will provide information to Ellucian project team that will contribute to project activities and development of artifacts.
Client will provide approval on all project activities, artifacts, and outcomes based on the agreed sign-off criteria and Client acceptance period for approval.
Client will attend and participate in project status meetings as defined by the Ellucian project manager and Client project leader.
Client will support and otherwise cooperate with Ellucian throughout all project activities, development of artifacts, and project outcomes.
Client will provide a full-time project leader or functional leader who will manage the project and work directly with the Ellucian project manager and provide the required input and work product to support project activities, artifacts, and outcomes.
Client will assign Client resources to complete Client tasks required as part of the project's schedule.
Client will provide timely approval of project change requests prior to the start of the project change.