51 East Norton Avenue • Eustis, Florida 32726 • (352) 483-5400
Special Event Application Checklist
All required documentation must be attached with the application. A partial application submission will not be accepted.
Reserve the venue you plan on holding the event at if it is City Property or Lake County Fairgrounds.
□ Completed Special Event Permit Application
☐ $50 filing fee
☐ Proof of general liability insurance coverage in the amount of at least $1,000,000.00, with the City of Eustis named as an additional insured if the event is held on city owned property.
□ A list of all concessionaires and vendors (if applicable)
□ A printout from Sunbiz.org showing active status if event organizer is an LLC or corporation
Copies of flyers and advertisements
□ Written proof of permission from landowner (if the event is not held on City of Eustis property)
☐ Copy of business licenses (if applicable)
An event plan must be created, and include a security plan, site map, and parking plan.
○ Security plan must include:
- Name of entity providing security
- Contact name and number for verification of security
- List of all persons and vehicles authorized to be on the premises overnight if it is a is multi-day event
- Contact name and number of person on premises overnight in case of emergency
Site plan map must include:
- Dimensions and locations of all permanent structures located on property (i.e. Existing buildings, existing structures- used as references)
- Dimensions and locations of all temporary structures located on property (ie. Tents, trailers, food vendors, etc.)
- Location of all entrances and exits
- Location and capacity of restrooms
- How will the trash collection and disposal be handled?
Parking plan must include:
- Location of on-site parking (if applicable)
- Location of off-site parking (if applicable)
- Location of street closures (if applicable)
- List any special traffic hazards
- List any special traffic control device needs