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# KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING

Thursday, December 6, 2018 1:00 p.m.

# Board of Regents Room2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

# MINUTES *****

### I. Call to Order

Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:00 p.m.

### II. Roll Call

President M. Christopher Brown II, Ph.D. conducted roll call:


<table border=1 style='margin: auto; word-wrap: break-word;'><tr><td style='text-align: center; word-wrap: break-word;'>Regent Ron Banks</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Mindy Barfield, Esq.</td><td style='text-align: center; word-wrap: break-word;'>Absent</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Karen Bearden, Ph.D.</td><td style='text-align: center; word-wrap: break-word;'>Absent</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Michael Weaver, Jr.</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Elaine Farris, Ed.D.</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Derrick Gilmore</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Paul Harnice, Esq.</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Dalton Jantzen</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Elgie McFayden, Ph.D.</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Syamala H. K. Reddy, M.D.</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr><tr><td style='text-align: center; word-wrap: break-word;'>Regent Roger Reynolds</td><td style='text-align: center; word-wrap: break-word;'>Present</td></tr></table>

Nine (9) Regents were in attendance; a quorum was established.

### III. Adoption of the Agenda

Chairperson Farris clarified that there were no additions or deletions to the agenda.

MOTION by Regent McFayden:

Move the Board to adopt the December 6, 2018 Quarterly Meeting Agenda. Seconded by Regent Harnice and passed without dissent.

### IV. Opening Remarks

Chairperson Farris gave her opening remarks.

### V. Approval of Minutes

MOTION by Regent McFayden:

Move the Board to approve the minutes of the September 6, 2018 Annual Retreat of the Board of Regents and the minutes of the September 6, 2018 Quarterly Meeting. Seconded by Regent Harnice and passed without dissent.

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### VI. President's Quarterly Report

President Brown presented his Quarterly Report.

### VII. Discussion Agenda

### A. Academic Affairs

### 1. Action Items

a. Approval of Honorary Degree Candidates

MOTION by Regent McFayden:

Move the Board to award Doctor of Humane Letters to Lucy Chappell and Senator Timothy Scott.

Seconded by Regent Reynolds and passed without dissent.

b. Approval of Resolution to Confer Earn Academic Degrees

MOTION by Regent Farris:

Move the Board to confer the Fall 2018 degrees.

c. Approval of Revised Academic Structure

Seconded by Regent Weaver and passed without dissent.

MOTION by Regent Gilmore:

Move the Board to accept the recommendation for the updated organizational chart.

Seconded by Regent McFayden and passed without dissent.

### 2. Information Items

Dr. Beverly Schneller, Vice Provost, provided the Board with an update regarding the Academic Program Accreditation Initiative. President Brown gave an update on the Southern Association of Colleges and Schools Commission on Colleges accreditation. Dr. Lucian Yates, Provost, provided the Fall 2018 Midterms Grades update.

### B. Brand Identity and University Relations

Ms. Clara Ross Stamps, Vice President of Brand Identity and University Relations, provided updates on the Alumni Relations Survey, the campus website, the Quarterly Media and Brand Identity Report, and the Thorobreds of the Month.

### C. Finance and Administration

### 1. Action Items

a. Approval of FY2018 Audit

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MOTION by Regent Gilmore:

Move the Board to approve the FY 2018 Audit.

Seconded by Regent McFayden and passed without dissent.

### b. Approval of Customer Relationship Management (CRM) Contract and Enrollment Management Contract

## MOTION by Regent McFayden:

Move the Board to approve the customer relationship management contract with Target X and the enrollment management contract with Sexton Marketing so long as that contract does not exceed $755,000.00.

Seconded by Regent Reynolds and passed without dissent.

### c. Approval of Easements for Pinsley Trail

## MOTION by Regent McFayden:

Move the Board to approve the execution of the easements for the Pinsley Trail.

### d. Authorization to Name the Campus Bell Tower

Seconded by Regent Reddy and passed without dissent.

## MOTION by Regent Farris:

Move the Board to approve the authorization to name the campus clock tower after President Mary Smith.

Seconded by Regent Jantzen and passed without dissent.

### e. Authorization to Name the Pedway

## MOTION by Regent Farris:

Move the Board to name the campus Pedway after President Mary Sias.

Seconded by Regent McFayden and passed without dissent.

### 2. Information Items

Mr. Douglas Allen, Vice President of Finance and Administration and CFO, gave updates on the Mid-Year Budget, the Quarterly Review of Campus Facilities and Priorities, and Section 119 of the Internal Revenue Code.

### D. Governance

### 1. Action Item

### a. Approval of Authorization for Policies

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## MOTION by Regent McFayden:

Move the Board to revise the Gold Book, Section 2: Powers, and Section 10: President of Kentucky State University, to allow the approval for authorization of certain policies.

Seconded by Regent Weaver and passed without dissent.

### b. Approval to Terminate Pearson Agreement

MOTION by Regent McFayden:

Move the Board to terminate the Pearson Agreement.

Seconded by Regent Reddy and passed without dissent.

### 1. Information Items

President Brown presented information regarding the draft Policy on Policies and the proposed 2019 Legislative Agenda.

### E. Institutional Advancement

### 1. Action Items

a. Approval of Donor Recognition Policy and Gift Acceptance Policy

MOTION by Regent Farris:

Move the Board to approve the Donor Recognition Policy and the Gift Acceptance Policy.

Seconded by Regent McFayden and passed without dissent.

### 2. Information Items

Ms. LouAnn Atlas and Ms. Betty Rapp, representatives of Fifth Third Bank, presented the Fifth Third Bank Semiannual Endowment Report. Mr. Donald Lyons, Executive Secretary of the KSU Foundation, and Willie Peel, Chief Officer President of the KSU Foundation, gave the Annual Report of the Kentucky State University Foundation.

### F. Student Engagement and Success

### 1. Information Items

Mr. Gregory Rush, Special Assistant to the President, and Interim Provost Yates gave an update on the creation of the B.R.E.D.S. Center.

### VIII. Closed Session

MOTION by Regent McFayden:

Move to go into Closed Session to discuss personnel matters and pending litigation pursuant to KRS 61.810 (Kentucky Open Meetings Act). Seconded by Regent Jantzen and passed without dissent.

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### IX. Open Session

MOTION by Regent Reddy:

Move the Board to reconvene in General Session.

Seconded by Regent McFayden and passed without dissent.

### X. Public Actions

### A. Approval of Administrative Appointments

## MOTION by Regent Harnice:

Move the Board to clarify personnel appointments: Douglas Allen, Executive Vice President for Finance and Administration; Clara Stamps, Senior Vice President for Brand Identity and University Relations; Lisa Lang, General Counsel and University Records Custodian; and Dr. Lucian Yates, Interim Provost and Vice President for Academic Affairs and Student Affairs.

Seconded by Regent Reddy and passed without dissent.

Regent Gilmore was not present for this vote.

### B. Approval of Bennett Resolution

## MOTION by Regent Harnice:

Move the Board to approve the Bennett Resolution.

Seconded by Regent Banks and passed without dissent.

Regent Gilmore was not present for this vote.

### C. Authorization of Legal Action(s) or Settlement(s)

## MOTION by Regent Reddy:

Move the Board to approve Chairperson Farris' signature on the settlement in two legal cases: USDC 16-cv-00029 and Franklin Circuit Court Case No. 15-CI-941. Seconded by Regent McFayden and passed without dissent.

Regent Gilmore was not present for this vote.

### D. Approval of the Revised Employment Agreement

## MOTION by Regent McFayden:

Move the Board to approve the revised and corrected employment agreement of Dr. Brown in accordance with Section 119 of the IRS Code and to correct a mistake in the date of the contract.

Seconded by Regent Harnice and passed without dissent.

Regent Gilmore was not present for this vote.

### XI. Campus Stakeholder Presentations

Mr. Travis Haskins, Staff Senate President, presented the Staff Senate update. Dr. Joe Moffett, presented the Faculty Senate update. Regent Weaver gave the Student Government update.

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### XII. Adjournment

MOTION by Regent McFayden:

Move the Board to adjourn at 5:28 p.m.

Seconded by Regent Weaver and passed without dissent.

Regent Gilmore was not present for this vote.

Submitted by:

<div style="text-align: center;"><img src="imgs/img_in_image_box_261_842_1038_977.jpg" alt="Image" width="30%" /></div>


Dr. M. Christopher Brown II, Board Secretary

Kentucky State University

Board of Regents

Board of Regents

<div style="text-align: center;"><img src="imgs/img_in_image_box_1453_868_2138_986.jpg" alt="Image" width="26%" /></div>


Dr. Elaine Farris, Chair

___ Approved with no corrections

<div style="text-align: center;"><img src="imgs/img_in_image_box_251_1245_418_1405.jpg" alt="Image" width="6%" /></div>


Kentucky State University

Board of Regents

Approved with corrections