===== PAGE 1 ===== # KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING # Thursday, September 6, 2018 1:00 p.m. # Harold R. Benson Research and Demonstration Farm 1525 Mills Lane Frankfort, Kentucky 40601 # MINUTES ***** ### I. Call to Order Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:00 p.m. ### II. Roll Call President M. Christopher Brown II, Ph.D. conducted roll call: Regent Ron Banks Present Regent Mindy Barfield, Esq. Present Regent Karen Bearden, Ph.D. Absent Regent Michael Weaver, Jr. Present Regent Elaine Farris, Ed.D. Present Regent Derrick Gilmore Present Regent Paul Harnice, Esq. Present Regent Dalton Jantzen Present Regent Elgie McFayden, Ph.D. Present Regent Syamala H. K. Reddy, M.D. Absent Regent Roger Reynolds Chairperson Farris stated that Regent Reddy informed her that he would be out of the country and that he requested that his absence be excused. Nine (9) Regents were in attendance; a quorum was established. ### III. Adoption of the Agenda Chairperson Farris clarified that there were no additions or deletions to the agenda. MOTION by Regent McFayden: Move the Board to adopt the September 2018 Quarterly Meeting Agenda. Seconded by Regent Harnice and passed without dissent. ### IV. Opening Remarks Chairperson Farris gave her opening remarks. ===== PAGE 2 ===== ### V. Statutory Board Actions ### A. Swearing in of Regent Roger Reynolds Mr. Roger Reynolds was sworn in as a member of the Kentucky State University Board of Regents. ### B. Election of 2018-2019 Board Officers ## MOTION by Regent Reynolds: Move the Board to nominate the current slate of officers for 2018-2019. (Board Chair – Elaine Farris, Dalton Jantzen – Vice-Chair, M. Christopher Brown II, Board Secretary). Seconded by Regent McFayden and passed without dissent. ## MOTION by Regent McFayden: Move the Board to appoint Douglas Allen, CFO and Vice President of Finance and Business Affairs, as Treasurer of the Kentucky State University Board of Regents. Seconded by Regent Weaver and passed without dissent. ### C. Signing of Annual Legal Documents Each Regent signed the annual legal documents, specifically the Kentucky State University Board of Regents Conflict of Interest Certification and Disclosure of Conflict of Interest, the Kentucky State University Board of Regents Confidentiality Agreement, and the Office of Attorney General's Proof of Receipt of "Your Duty Under Law" and "Managing Government Records." ### VI. President's Quarterly Report President Brown presented his Quarterly Report. ### VII. Consent Agenda A. Approval of Atwood Renovation B. Approval of Budget Increase for Hunter Hall Renovation C. Approval of Budget Increase for The Halls Renovation D. Approval of Blackboard Contract E. Approval of Clear Bag Policy F. Approval of Faculty Tenure for New Hires G. Approval of Kentucky Heritage Land Conservation Fund Acquisition H. Approval of Minutes of the July 19, 2018 Special Meeting of the Board of Regents I. Approval of Request for Unpaid Leave for Dr. Tamara Sluss J. Approval of University Bell Tower Project K. Rescind Faculty Tenure for Dr. Tameka Winston ## MOTION by Regent McFayden: Move to approve the Consent Agenda Items with a correction to the minutes to state “July 19, 2018” instead of “June 19, 2018.” Seconded by Regent Reynolds and passed without dissent. ===== PAGE 3 ===== ### VIII. Committee Areas ### A. Academic Affairs ### 1. Action Item: a. Approval of The Center for Research on the Eradication of Educational Disparities (C.R.E.E.D Center) MOTION by Regent McFayden: Move to approve The Center for Research on the Eradication of Educational Disparities (C.R.E.E.D Center) Seconded by Regent Reynolds and passed without dissent. ### 2. Information Item: a. Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Update President Brown gave an update on the SACSCOC written submission. ### B. Brand Identity and University Relations Dr. Brown presented the updates prepared by Ms. Clara Ross Stamps, VP of Brand Identity and University Relations, regarding the 2018 Homecoming Schedule, the Alumni Relations Survey, and the Quarterly Media and Brand Identity Report. ### C. Enrollment Management and Student Engagement Dr. Brown gave the updates on the Fall 2018 Enrollment Report, the Fall 2018 Persistence and Retention Report, and the Fall 2018 House Update. Dr. Jeffrey Burgin, Acting Vice President for Enrollment Management and Student Engagement, recognized the outgoing Student Government Association President, Onaje Cunningham. Dr. Burgin also introduced the 2018-2019 Student Government Association Executive Board: Michael Weaver, President; Alexis Anderson, First Vice President; Cheryll Eskridge, Second Vice President; Tia Taylor, Secretary; Sydney Miller, Treasurer; Mikal Muhammad, Chief Justice; Cierra Couch, Miss KSU; Trevor Stephens, Mr. KSU; and Brianna Patterson, Chief of Staff. ### D. Finance and Administration Vice President Douglas Allen presented the Quarterly Review of Campus Facilities and Priorities. ### E. Governance ### 1. Action Items ===== PAGE 4 ===== ### a. Approval of Board Self-Evaluation Policy MOTION by Regent Banks: Move to approve the Board Self-Evaluation Policy. Seconded by Regent Gilmore and passed without dissent. ### b. Approval of Open Records Policy MOTION by Regent Banks: Move to approve the Open Records Policy. Seconded by Regent Farris and passed without dissent. ### F. Institutional Advancement Ms. Wendy Kobler, Vice President for Institutional Advancement, introduced her staff: Mary Jackson, Advance Services Coordinator; Diamond Ivey, Student Employee; Wendell Thomas, Special Assistant to the Vice President; Sean Ross, Director of Major Gifts; Alison Jackson, Executive Assistant; and Michael DeCourcy, Director of Annual Fund and Analytics. Chairperson Farris requested consent from the Board to include the Annual Report and Audit from the Kentucky State University Foundation at the December meeting. ### IX. Closed Session MOTION by Regent Barfield: Move to go into Closed Session to discuss personnel matters and pending litigation pursuant to KRS 61.810 (Kentucky Open Meetings Act). Seconded by Regent Reynolds and passed without dissent. ### X. Open Session MOTION by Regent McFayden: Move the Board to reconvene in General Session. Seconded by Regent Reynolds and passed without dissent. ### XI. Public Actions ### A. Personnel Action MOTION by Regent Barfield: Move the Board to approve the outside audit firm contract to provide the internal audit functions. Seconded by Regent Harnice and passed without dissent. ### B. Approval of Legal Action(s) or Settlement(s) MOTION by Regent McFayden: Move the Board to approve the Fox settlement agreement. Seconded by Regent Reynolds and passed without dissent. ===== PAGE 5 ===== ### C. Approval of AY2019 Presidential Performance Baselines MOTION by Regent Barfield: Move the Board to approve President Brown's AY2019 Presidential Performance Baselines. Seconded by Regent Reynolds and passed without dissent. ### XII. Campus Stakeholder Presentations (3 minutes each) A. Dr. Joe Moffett presented the Faculty Senate Updates. B. Regent Michael Weaver presented the Student Government Updates. C. Mr. Travis Haskins presented the Staff Senate Updates. ### XIII. Closing Remarks The next Quarterly Meeting is scheduled for December 6-7, 2018. ### XIV. Adjournment MOTION by Regent McFayden: Move the Board to adjourn at 3:12 p.m. Seconded by Regent Harnice and passed without dissent. Submitted by: P. Aundaloo Dr. M. Christophe Brown II, Board Secretary Kentucky State University Board of Regents Approved with no corrections
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Dr. Elaine Farris, Chair Kentucky State University ___ Approved with corrections Board of Regents