II. DESIRED OUTCOME: A renovated facility that provides essential innovative teaching and learning, health, wellness, and recreational services for KSU and the City of Frankfort and Franklin County community. The Collaborative members believe this can be accomplished most efficiently and with greater impact, through partnership.
III. PLANNING COMMITTEE:
Each member of the Collaborative will provide at least one representative for the Planning Committee and will commit adequate staff resources to develop a comprehensive proposal for the revitalization of the Exum Center by a date agreed upon by the Planning Committee. The proposal is subject to review and approval by all associated governing bodies (City Commission, Fiscal Court, the YMCA's Board of Directors) and the Office of the Governor.
The Planning Committee shall meet regularly the second Tuesday of the month at 4:00 pm in the City of Frankfort City Hall main conference room. The Planning Committee may call additional special meetings as needed. The Planning Committee shall comply with the requirements of the Kentucky Open Meetings and Open Records Acts and the most up-to-date version of Robert's Rules of Order.
The Planning Committee shall be responsible for bringing forth comprehensive proposals ready for adoption and implementation by the respective Governing Bodies and the Governor's Office in accordance with the Phase goals and deadlines established in Section V.
IV. AGENCY ROLES AND RESPONSIBILITIES
Agency A (Kentucky State University): Agrees to fully participate and advocate for the project, representing the full interests of the Kentucky State University, its students, its alumni, and the citizens of Frankfort. The Agency will also ensure the following:
As the property holder, KSU agrees to provide a delegate to the Planning Committee who will fully participate and advocate for the project, representing the full interests of KSU.
Coordinate legal review of plans and associated documents in consultation with the legal counsel designated by the City of Frankfort.
Serve as a co-liaison with the City of Frankfort's designee to the Governor's Office.
Agency B (The City of Frankfort): Agrees to fully participate and advocate for the project, representing the full interests of Kentucky State University, its students, its alumni, and the citizens of Frankfort. The Agency will also ensure the following:
Create a clear timeline to ensure the proposal is complete and presented by the deadline.
Host meetings.
Coordinate legal review of plans and associated documents in consultation with the legal counsel designated by Kentucky State University.
Serve as a co-liaison with Kentucky State University's designee to the Governor's Office.