Chair Patton asked the Regents if they had any questions regarding the items associated with the consent agenda.
Regent Hatchett asked whether Agenda items 9(O) and 9(P) were subject to a competitive bid process. Dr. Pomper replied that these items had been put out to bid. Regent Hatchett requested that moving forward, Agenda action items indicate whether the item in question had been put out to bid.
Regent Briggs requested further information regarding the Jackson Hall renovation (Agenda item 9F).
Regent Dukes asked how the Jackson Hall renovations would be funded.
Regent Hatchett asked, as to Agenda Item 9(G) (Approval of Contract—ADP Renewal), if the existing contract was working properly and further inquired whether anyone could explain the Biometrics Indemnity provision to the Board. Attorney Lang replied that she had requested that language be changed, but that ADP would not agree to do so. Regent Hatchett queried how this dilemma could be resolved. Attorney Lang explained the legal argument she would raise in court if the issue ever arose.
Regent Fletcher requested that Board members receive meeting materials well in advance of meetings in order to have ample time to review them prior to the Board convening. In concurrence with Regent Fletcher, Chair Patton noted that the Board Book for this meeting was 358 pages long. Subsequently, Chair Patton asked Interim President Johnson whether future Board materials could be streamlined, allowing for increased efficiency in having them delivered to Board members while making them more readable.
MOTION by Regent Fields:
Move the Board to approve the consent agenda items as listed.
The motion was seconded by Regent Moyer and passed without dissent.
Provost Hamilton presented his quarterly report.
Provost Hamilton gave a presentation that explained what Anthology is and its purpose. Provost Hamilton emphasized the importance of the Anthology applications for reviewing student feedback, preparing Kentucky State University for its periodic accreditation, and supporting co-curricular activities.
Regent Dukes, Regent Fields, and Regent Fletcher asked whether all the software under the contract will be new to the University, whether the institution is using all the software modules described under the contract, and whether there is any data showing the efficacy of using Anthology software, respectively.
Regent Dukes further inquired whether Anthology training and support also would be offered.