KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

ACTION ITEM 4A

ACTION ITEM:

Approval of Sodexo Personal Service Contract (PSC) and Management Agreement

FACTS:

On October 12, 2022, Kentucky State University's Board of Regents, pursuant to KRS 45A.380, approved a declaration of emergency relating to campus facilities, transportation, maintenance, and custodial services.

As indicated by that declaration, Kentucky State University (KSU) urgently requires onsite expertise in facility management to improve the use and maintenance of its assets, boost performance, and increase student and employee satisfaction—all while supporting the University's focus on controlling costs, providing quality service, and mitigating the risk of safety and environmental hazards.

Sodexo possesses the proven professional capabilities needed to elevate the delivery standards of the University's grounds, maintenance, transportation, and custodial services.

Sodexo's Personal Service Contract (PSC) includes:

  • onsite leadership management
  • training and oversight of KSU staff
  • deferred maintenance plan
  • locksmith access control system
  • energy consumption management
  • project management
  • campus landscape management
  • waste management/recycling
  • HVAC systems management
  • commercial cleaning
  • facilities usage program
  • pest control program management

In its PSC, Sodexo has agreed to raise the conditions of Kentucky State University's campus and facilities to an APPA Level 3 rating. This would be a huge improvement over their current conditions, which are below the APPA Level 5 standard—the lowest level quantified by APPA (The Association of Higher Education Facilities Officers, previously known as the Association of Physical Plant Administrators). The APPA Level 5 designation evidences a crisis and indicates that facilities services appear chaotic and without direction. Symptoms of campuses and facilities with an APPA Level 5 rating include:

  • Equipment and building components breaking down routinely, requiring unscheduled repairs that disrupt classes and other university activities.
  • An ineffective services and maintenance call system; no system for prioritization, and response times are an issue in most cases.
  • Normal usage and deterioration continuing unabated, rendering buildings and equipment inadequate for usage needs.
  • Health and safety systems are not professionally managed.
  • Budgetary and cost controls are not responsibly managed.

Finance and Administration