this had been effective in getting KSU to a staffing level that is workable to President Johnson and the Institution.
Regent Fields asked if there was a timeline as to the compensation studies that President Johnson discussed in his response to Chair Patton's question.
VIII. Information Items (University Updates)
A. Finance and Administration
Dr. Gerald Shields, Chief Financial Officer and Vice President for Finance and Administration, presented the Finance and Administration Update. His report is incorporated by reference.
During the beginning of his report, Dr. Shields stated that data for the presentation was drawn from the Registration Report prepared by Institutional Research as of September 26, 2022, and as such, data will change as accounts are rectified. Regent Hatchett asked Dr. Shields about this disclaimer, inquiring how frequently the official report changes. Regent Hatchett also asked if Dr. Shields was required either by University policy or CPE to have a final date report.
As to the slide “Continued Trends in Financial Aid FY23 TD,” Regent Dukes asked Dr. Shields if the amount received from students was typical for that time period. Regent Moyer inquired if the numbers reported include the additional $7 million that KSU drew down from the State. Dr. Shields responded by asking Regent Moyer if he meant $23 million, to which Regent Moyer clarified that KSU took $16 million and then received another $7 million. Dr. Shields replied that it is not part of the funding incorporated into that specific slide and noted that the drawdown occurred in the previous fiscal year. Regent Moyer asked what uncommitted cash balance the University began the year with. Regent Hatchett inquired about the asterisked information (*165 fewer award records) on the “Continued Trends in Financial Aid–FY 23 TD” slide, asking precisely how those records are characterized.
As to the slide titled “2022 Undergraduate Student Outstanding Balances by Classification and Account,” Regent Hatchett asked Dr. Shields how he evaluates the policy that he alluded to in a previous meeting, which states that a student cannot enroll if he or she does not comport with KSU’s financial requirements.
As to the University’s handling of accounts receivable and aging accounts, Regent Hatchett asked Dr. Shields if he employs anything that looks remotely like writing off a debt after a certain period of time, and if so, how that is approached. Dr. Shields replied that there are several methods that can be used; as he discussed write-offs using the “straight line” method, Regent Dukes queried if that would be realistic.
Regent Moseley inquired whether students who had outstanding bills were permitted to come onto campus and then sent back home after a certain period, or if they were informed prior to coming on campus that they have an outstanding balance and will not allowed back on campus until their balance is paid. A robust discussion followed regarding past and present student debt and financial aid policies and practices.
Regent Adams queried if (in cases of disgruntled students) there is an escalation policy in place if a situation gets out of control. Regent Walston asked if Financial Aid has a relationship with campus police relative to these potential issues. Attorney Lang stated that currently, the University does not have a policy to prevent individuals from coming on campus, though it is