Regent Walston asked how soon after declaring an emergency could the University begin taking steps to correct the issues. Attorney Lang responded that if an emergency is declared the University could begin immediately; otherwise, the University would have to go through a competitive procurement process.
Regent Adams and Regent Dukes asked why there was an issue with the Board viewing the presentation pictures. Attorney Lang advised that narratives were included with the pictures, and that it cannot appear as though as single vendor is trying to sell the University or Board on something prior to the Board’s declaration of an emergency. Attorney Lang further stated that while she would like for the Board to see the pictures, there is no way to separate the pictures from the narrative, and she does not want to run into a procurement process problem.
President Johnson interjected that the problem is that the University is required to do things in particular steps, and he concurred with Attorney Lang that an emergency had to be declared first. President Johnson asked if some of the presentation slides could be adjusted by removing commentary so that only the pictures could be viewed. Attorney Lang agreed to proceed with the pictures only, and all slides containing commentary were removed from the presentation.
Following Dr. Burnette’s presentation, Chair Patton asked for a Motion to declare a state of emergency relating to facilities, maintenance, and custodial services, pursuant to KRS 45.095(1)(a).
MOTION by Regent Moyer:
MOHON by Regent Moyer. Move the Board to declare a state of emergency related to facilities, maintenance, and custodial services, pursuant to KRS 45.095 (1)(a). Seconded by Regent Hatchett and passed without dissent.
I. Approval of the Use of USDA Grant Funds to Partially Replace the HVAC System in the Fish Nutrition Laboratory
Chair Patton asked Dr. Shields to present this Agenda item.
Regent Walston queried why the entire HVAC system was not being replaced.
Chair Patton called for a Motion to approve the use of USDA grant funds to partially replace the HVAC system in the Fish Nutrition Laboratory.
MOTION by Regent Walston:
Move the Board to approve the use of USDA grant funds to partially replace the HVAC system in the fish nutrition laboratory. Seconded by Regent Dukes and passed without dissent.
J. Approval of Payment of SERVPRO Services
Chair Patton asked Dr. Shields to present this Agenda item.
Chair Patton asked for a Motion to approve payment of SERVPRO Services.
MOTION by Regent Fields:
Move the Board to approve payment of SERVPRO Services. Seconded by Regent Adams and passed without dissent.