All delegation of authority must be made in writing, printed on University letterhead, reviewed by General Counsel and signed by the President. The delegation letter, whether internal or external, will clearly state the nature, purpose, scope and timeframe of the assignee's ability to act on behalf of the president or the University. The written transfer of authority will include the name and title of the assignee, the type and area to which the assignment of authority applies, any limitations, caveats or special considerations, and whether sub-assignment is permissible. The transfer of authority will be housed in the office of General Counsel. A best practices representation of levels of delegation is below:
The following administrative personnel have the authority to wet sign contracts, commitments or agreements up to the amounts shown in the table below provided those documents are stamped “Approved as to form” by the Office of General Counsel or the approver has received written document from their inline supervisor allowing the transaction to advance:
It is understood that budget documents below the level of Vice President will be reviewed by the appropriate and assigned unit Vice President prior to submission for processing.
All signature delegation activities will be reviewed annually in line with the fiscal year calendar.
The policy applies to any member of the University who may seek to approve a transaction, engage in contractual relationships, obligate the University financially or otherwise, or present themselves internally or externally as a representative of Kentucky State University. This policy further aligns with policies related to internal controls, to the institutional audit function, and such compliance and regulatory expectations for integrity in audit functions, fiduciary and non-fiduciary, as outlined in the Principles of Accreditation (SACSCOC) and The Kentucky State University Gold Book.
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