Approval of Lease - Dell (Laptops).
It has been Kentucky State University's practice (when the budget allows) to replace University faculty and staff laptops every four (4) years. This practice ensures that the University's computing resources are up-to-date and meets the University's operational needs. The majority of the faculty laptops were replaced in 2018 with a $1 buy-out lease from Dell; at the end of this lease, the University will own the laptops. With this proposed lease, KSU will acquire 155 new leased laptops and docking stations from Dell on a $1 buy-out option which is included in the total cost of this new lease.
The University will retrieve the older useable devices from University employees and the University will repurpose the older laptops for use in the residence halls, library, or for check out by students, faculty, and staff.
The University will lease these laptops from Dell Financial Services using UK contract #UK-1400-15.
The total cost of the lease is $260,971.88 with $242,575.00 going toward the laptops and docking stations and $18,396.88 going toward the cost of the lease. The University will make annual lease payments of $65,242.97 over four years. The University has budgeted the first annual lease payment using E&G Funds for FY23. The remaining three years will be included in the annual E&G budget.
Interim President Ronald A. Johnson recommends that the Kentucky State University Board of Regents approve the Dell Lease.
Approve the Dell Lease.