Finance and Administration Academic Services #202 | 400 East Main Street Frankfort, KY 40601 | (502) 597-6343 KYSU.EDU

An emergency condition exists with respect to campus facilities (per KRS 45A.095(1)(a)). This emergency condition represents a serious threat to the health and safety of those who live, work, and/or visit the University's campus.

Given the serious nature of the threat, the University’s needs cannot be met through normal procurement methods. The University, therefore, now requests the Board of Regents to declare that an emergency exists. By declaring such an emergency, the University would be able to proceed with a non-competitive contract negotiation, which would result in a contract with a company that has the experience and expertise to support KSU in efforts to address its facility needs.

The University states as follows in support of this request:

University facilities are in a serious state of disrepair. Over the last few years, University staff members have attempted to mitigate and manage the numerous issues relating to the University's physical infrastructure.

Under the guise of saving money, the University has engaged in what can be best described as “breakdown maintenance,” which means that nothing is done to a piece of equipment until it breaks down. Breakdown maintenance defers repairs and allows damage to accumulate, thus compounding the University’s problems.

Maintenance entails much more than just fixing problems. A well-designed facility management system generally encompasses four categories of maintenance: emergency (response) maintenance, routine maintenance, preventive maintenance, and predictive maintenance. A good maintenance program is built on a foundation of preventive maintenance. It begins with an audit of the buildings, the grounds, and the equipment. Once facilities data has been gathered, structural items and pieces of equipment can be