Adams as a member. Second, for the Finance and Administration Committee, Regent Patton announced Regent Hatchet as the chairperson, Regent Ramsey as the co-chairperson, Regent Moyer as a member, and Regent Dukes as a member. Third, for the Academic Affairs Committee, Regent Patton announced Regent Moyer as the chairperson, Regent Walston as the co-chairperson, and Regent Robinson as a member. Fourth, for the Student Engagement and Campus Life Committee, Regent Patton announced Regent Fields as the chairperson, Regent Adams and the co-chairperson, Regent Mosely as a member, and Regent Robinson as a member.
Acting President Stamps commenced the orientation process by reviewing Kentucky State University's Mission Statement, Vision Statement, and organizational chart. She then moved to The Gold Book: Bylaws of the Kentucky State University Board of Regents, and provided an overview of its contents, emphasizing Article III related to Internal Governance and Article VI related to meetings of the Board. Attorney Lang emphasized that The Gold Book was a document critical to the proper functioning of the Board of Regents and that all Regents should know and understand each of its provisions.
Acting President Stamps called attention to the materials associated with the fiduciary duty each Regent had to Kentucky State University. She informed the Regents that CPE had a new board member orientation and training that each new Regent would be required to complete.
Acting President Stamps provided an overview of House Bill 250 and the specific provisions related to the Board of Regents. She informed the Board of immediate steps the Board needed to take in order to be in compliance with House Bill 250.
Attorney Lang provided a comprehensive review of Kentucky State University's Ethical Principles and Code of Conduct. She directed the Board to review two publications, The Kentucky Open Records and Open Meetings Act: A Guide for Public and Public Agencies and Managing Public Records. She explained that under Kentucky law, Kentucky State University was required to distribute these publications to members of the Board of Regents annually.
Attorney Lang then conducted a comprehensive review of the Kentucky Open Records Act. Attorney Lang described to the Board of Regents what the purpose of the Act was, what items constituted public records, exceptions to the Open Records Act, the need for the designation of a Records Custodian, the process by which requests and procurement were made as well as the conflict resolution process, and the need for inconspicuous posting of an open records policy.
Attorney Lang then provided training on the Open Meetings section of the Kentucky Open Records Act. She reported that the Board of Regents was an entity governed by the Open Meetings section and must adhere to the stipulations related to public meetings. Attorney Lang explained that under the Open Meetings section of the Kentucky Open Records Act, a “public meeting” was any instance where the members of the Board of Regents discussed public business or actions to be taken. Attorney Lang advised the Board of Regents to inspect the materials which they had been provided.