If the Chair position is vacant, it shall be filled by the Vice Chair at the time of the vacancy. They shall serve as Acting Chair until the next regular meeting or annual meeting, whichever is sooner. For the Secretary and / or Treasurer positions, the Vice Chair will serve as the Acting Secretary and / or Acting Treasurer until the next regular meeting or annual meeting, whichever is sooner. If the Vice Chair is Vacant, the Secretary will serve as the Acting Vice Chair until the next regular meeting or annual meeting, whichever is sooner. Should all four positions be vacant, the CEO will call an emergency meeting for new elections. The elected officers will serve until the next annual meeting.

ARTICLE V: COMMITTEES

Section 1. Standing Committees

The Foundation shall have the following standing committees:

  • Executive Committee: Acts on behalf of the Board between meetings.
  • Finance and Audit Committee: Oversees financial management and audits.
  • Development Committee: Leads fundraising and donor engagement efforts.
  • The four elected officers and the chairs of all standing committees. The Board Chair serves as the chair of the executive committee.
  • The Treasurer serves as the chair of the committee with at least four additional members appointed by the chair of the board.
  • The Vice Chair serves as the chair of the committee with at least four additional members appointed by the chair of the board.

Section 2. Ad-Hoc Committees

The Board may establish ad-hoc committees to address specific needs or initiatives.

Section 3. Committee Membership

Committees shall include trustees and may include non-trustees with relevant expertise. Committee chairs must be members of the Board and are appointed by the chair of the board and are confirmed by the trustees. All voting committee members will be appointed by the chair of the board.

ARTICLE VI: CONFLICT OF INTEREST

Trustees, officers, and staff must disclose any actual or potential conflicts of interest and recuse themselves from decisions where such conflicts exist. A formal conflict of interest policy shall be adopted and reviewed annually.

ARTICLE VII: FINANCIAL MANAGEMENT

Section 1. Fiscal Year

The fiscal year of the Foundation shall be July 1 to June 30.

Section 2. Budget

The Board shall approve an annual budget prior to the start of each fiscal year.