requirements of their enrolled program, including attending classes, completing assignments, taking exams, participating in discussions and other collaborative activities, and communicating regularly with instructors.

Due to the unique nature of distance education, the Department of Education and Federal Student Aid requires that institutions offering online courses establish policies and procedures to ensure that students who receive Federal Student Aid maintain regular and substantive academic engagement with their coursework. This ensures that students make progress toward their educational goals and are eligible to receive federal funding to support their education.

Since KYSU Online courses are offered in the online modality, they do not require physical attendance or synchronous meetings. This policy describes how students enrolled in an online class must become active on the course roster by attending during the first week of the course. Second, after becoming active in a course, students must maintain active attendance in the online course.

Students must exhibit academic engagement in an online course in the first week to avoid being dropped from the roster. This usually involves completing a course assignment, such as the Course Start Quiz, or engaging the instructor about the course content.1 The instructor must ensure that each student who has not participated in the course through academic engagement is marked as “inactive” on the course roster. At the end of the first week, the instructor must send the current roster to the Registrar for processing.

Students who fail to submit an assignment or engage the instructor with an assignment-related question during week one will be dropped from the course at the beginning of week two.

After course attendance is established in the first week, students must remain in regular academic engagement with the course to avoid an unsanctioned period of inactivity lasting 21 days. At any point in the course, if a student does not participate by demonstrating academic engagement for 21 days, that student should be administratively withdrawn from the course. When a student is administratively withdrawn from a course due to an unsanctioned period of inactivity lasting 21 days, it is to establish the date that the student ceased attendance. Instructors should work with their supervisors to communicate this status to the Registrar and other administrators on the 22nd day of non-attendance. The AW grade will be posted to the student's transcript.

Subject-matter experts should include notice of this policy in the course syllabus. Instructors are responsible for clearly communicating attendance and engagement requirements at the beginning of each course and monitoring student progress throughout the semester. This information should appear in course communications, such as the welcome announcement and module 1 announcement.