ACTION ITEM:

Approval of Bookstore Contract

FACTS:

Follett will operate the on-campus bookstore and an off-campus “pop-up” store, providing textbooks, course materials, emblematic apparel, merchandise, and technology.

University Responsibilities

• Provide and maintain safe, compliant bookstore facilities, utilities, HVAC, pest control, and building services at no cost to Follett.
• Purchase or cause to be purchased all inventory on hand if the contract ends (except termination for cause).
• Pay Follett invoices (ACCESS Program, financial aid transactions, etc.) within 30 days.
• Ensure faculty provide timely and accurate textbook adoption information.
• Integrate KSU systems (financial aid, student information, LMS) with Follett systems.

Follett Responsibilities

• Invest up to $50,000 in store improvements (furniture, fixtures, equipment, technology).
• Maintain and staff the bookstore at industry standards, including student employment opportunities.
• Provide customer-friendly policies, including refunds and price-match guarantees.
• Operate a full-service website and social media presence for the store.
• Provide insurance coverage (liability, auto, workers' comp, umbrella) and indemnify KSU for Follett's negligence.

Termination & Liability

• Termination for Cause or Convenience: Either party may terminate with appropriate notice.
• University Liabilities if Early Termination/Non-Renewal (not for cause):
• Repayment of Follett's unamortized investments (store remodeling, payments).
• Purchase of remaining inventory at agreed terms.
• Funding-Out Provision: KSU may terminate without penalty if state funding is unavailable.

BUDGETARY IMPLICATIONS:

The University would be responsible for the collection of the Book Fees to offset the costs of ACCESS Program offered by Follett to students.