Students are responsible for understanding and adhering to financial aid policies related to satisfactory academic progress and continuous enrollment.

DEFINITIONS:

  • Broken Enrollment: A period when a student discontinues their studies for one year (about six consecutive 8-week sessions) and later seeks to re-enroll in a KYSU Online Program, regardless of whether the interruption was voluntary, administrative, or due to academic standing.
  • 8-Week Model/Carousel Session: The academic structure used by KYSU Online, where courses are delivered in repeating cycles of eight weeks each.
  • Administrative Withdrawal: Removal of a student from the university by official action due to inactivity, unresolved issues, or failure to enroll for required sessions.
  • Voluntary Withdrawal: A student's intentional decision to cease enrollment through a formal process.
  • Academic Standing: The student's status (e.g., good standing, probation, suspension) based on their academic performance during their last term of enrollment.
  • Inactive Status: A status assigned when a student does not maintain continuous enrollment for one year and has not secured an approved Leave of Absence.
  • Leave of Absence (LOA): A formally approved break from studies due to circumstances like medical issues, family emergencies, or military deployment, halting the program completion time limit for the approved duration.
  • Re-enrollment: The process and requirements for returning to coursework after a period of broken enrollment.
  • Program Dismissal: Permanent removal from the program due to extended inactivity or failure to meet re-enrollment conditions.
  • Satisfactory Academic Progress (SAP): The standard used to determine financial aid eligibility, involving continuous enrollment and minimum academic performance.
  • Continuous Enrollment: Ongoing registration in coursework without significant interruption from session to session.
  • Student Support Concierge: The assigned advisor responsible for curriculum planning and supporting students in the re-enrollment process.

PROCESS:

Re-enrollment Process:

Students who wish to re-enroll after a period of broken enrollment must notify the online admissions team of their intent to return at least four (4) weeks prior to the start of the 8-week session in which they wish to resume. Notification should be made by completing the KYSU Online Intent to Reenroll form.

Requirements for Re-enrollment:

  1. Application for Re-admission: For breaks exceeding one year, students may be required to complete a formal re-admission application. This ensures that contact information is updated and confirms intent.
  2. Academic Standing Review: The Online Financial Aid Processors, Online registrar, and Online Bursar will review the student's academic standing at the time of their last enrollment. Students who were on academic probation or suspension may be required to meet specific conditions before re-enrollment is approved.