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After receiving all documents for the J-1 applicant, the department should complete Section 4 and submit the entire application for authorization signatures. The department should also include an original invitation letter and complete the English Proficiency Form for J-1 Research Scholars. If the department will provide any funding to the J-1 visitor, it should be indicated in the invitation letter. The application must be complete and attached with all required supplemental materials. Any incomplete applications will be sent back to the hosting faculty member for completion.

After receiving all documents from the J-1 applicant and the KSU hosting department, OGSIA will process the DS-2019 forms for the J-1 applicant and any accompanying J-2 dependents in SEVIS (Student and Exchange Visitor Information System).

Once the DS-2019 forms are processed, the J-1 applicant will receive an email which will contain their SEVIS ID number, Kentucky State University's program number, their J-1 category and welcome package (paying the SEVIS fee, obtaining the J-1 visa, travel to the U.S., etc. included in the KSU J-1 EVP Pre-Arrival Information and Orientation). The hosting faculty member will also receive an email from OGSIA which indicates that the DS-2019 forms are ready to be picked up at the OGSIA. It will be the hosting faculty member's responsibility to ship the documents to the J-1 applicant.

Processing Time: Allow at least 5 business days for OGSIA to prepare all documents.