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##  List of Required Receipts for Reimbursement

## Individual Reimbursement

• Lodging

• Travel by public carrier

• Rental Car - in traveler's name

Gas - date, establishment name and address, amount paid

• Entry fees

Registration fees (including conference textbooks/materials)

- Taxi and shuttle services receipts where possible - if $10 or more, must be itemized as to dates and locations

• Business meals

Other Authorized Expenses:

Vehicle Parking: expense in excess of $10, receipts are required

Official Phone Calls: receipts are required (personal phone calls are not reimbursable)

Baggage Handling: will be reimbursed at a rate of $1 per bag (no receipt required)

Other Miscellaneous Expenses: expenses in excess of $10, receipts are required. For example: Charges for tolls, postage, copier services, package shipment, etc.

## Group Reimbursement

• Meals or meal list - date, establishment name and address, amount paid

• Travel advance meal receipts – meals must be paid by cash

- Lodging - if not on purchase order, (if on purchase order, list purchase order number)

Air fare - if not on purchase order, (if on purchase order, list purchase order number)

- Ground transportation - if not on purchase order, (if on purchase order, list purchase order number)

• Rental car - in traveler's name

Gas - date, establishment's name and address and amount paid; also specify on ticket "KSU Vehicle" or "Rental Vehicle"

• Entry fees

Registration fees

Other Authorized Expenses:

Vehicle Parking: expense in excess of $10, receipts are required

Official Phone Calls: receipts are required (personal phone calls are not reimbursable)

Baggage Handling: will be reimbursed at a rate of $1 per bag (no receipt required)

Other Miscellaneous Expenses: expenses in excess of $10, receipts are required. For example: Charges for tolls, postage, copier services, package shipment, etc.