List of Required Receipts for Reimbursement

Individual Reimbursement

• Lodging
• Travel by public carrier
• Rental Car - in traveler's name
• Gas - date, establishment name and address, amount paid
• Entry fees
• Registration fees (including conference textbooks/materials)
• Taxi and shuttle services receipts where possible - if $10 or more, must be itemized as to dates and locations
• Business meals
• Other Authorized Expenses:
• Vehicle Parking: expense in excess of $10, receipts are required
• Official Phone Calls: receipts are required (personal phone calls are not reimbursable)
• Baggage Handling: will be reimbursed at a rate of $1 per bag (no receipt required)
• Other Miscellaneous Expenses: expenses in excess of $10, receipts are required. For example: Charges for tolls, postage, copier services, package shipment, etc.

Group Reimbursement

• Meals or meal list - date, establishment name and address, amount paid
• Travel advance meal receipts – meals must be paid by cash
• Lodging - if not on purchase order, (if on purchase order, list purchase order number)
• Air fare - if not on purchase order, (if on purchase order, list purchase order number)
• Ground transportation - if not on purchase order, (if on purchase order, list purchase order number)
• Rental car - in traveler's name
• Gas - date, establishment's name and address and amount paid; also specify on ticket "KSU Vehicle" or "Rental Vehicle"
• Entry fees
• Registration fees
• Other Authorized Expenses:
• Vehicle Parking: expense in excess of $10, receipts are required
• Official Phone Calls: receipts are required (personal phone calls are not reimbursable)
• Baggage Handling: will be reimbursed at a rate of $1 per bag (no receipt required)
• Other Miscellaneous Expenses: expenses in excess of $10, receipts are required. For example: Charges for tolls, postage, copier services, package shipment, etc.