It you suspect any violations of our procurement policies, please report them promptly to the Procurement Department or the "Tell It" Hotline (1-855-203-6657 or www.securityvoice.com/reports).

Given enrollment numbers have a significant impact on various aspects of our educational and general (E & G) budget, including staffing, resources, and operational costs, and considering the current uncertainty surrounding enrollment numbers, only the first quarter of majority of the E & G departmental budgets will be allocated; there will be an exception for certain mission critical areas. Some other E & G areas will receive an even smaller portion of the FY2024 budget and will be required to submit and get approved a spending plan before any funds will be allocated. If this applies to your area, you will be notified. This approach will enable us to make more accurate projections and allocate resources in a more efficient manner.

Implementing this measure will ensure that our financial decisions align with the actual needs of the institution, preventing any potential overspending or underutilization of resources. Furthermore, it will enable us to be agile in adapting to changing circumstances and optimizing our financial planning throughout the fiscal year.

We understand that this may require some modifications to our standard budgeting procedures. However, we firmly believe that adopting this approach will ultimately contribute to the long-term financial stability and success of our institution.

While grant budgets will be fully allocated at 100%, it is crucial to emphasize the need for careful management to avoid exceeding these budgets and to consider the timeliness of how their drawdowns impact the University.

The Banner system will be available on July 22, 2023 to begin the requisition process. Prior to gaining access to the Banner system, requisition approvers, requisition creators and budget managers will be required to attend in person procurement and budget training as well as acknowledge their understanding and adherence to the policies and procedures. To sign up for a training session, please click the link below:

Thank you for your attention to this matter, and we trust that we can rely on your full cooperation in ensuring strict adherence to our procurement policies and budget management procedures, as well as all University policies and procedures which can be found at www.kysu.edu/policies.