===== PAGE 1 ===== # KENTUCKY STATE UNIVERSITY Financial Statements For the Years Ended June 30, 2015 and 2014 with Report of Independent Auditors ===== PAGE 2 ===== ## CONTENTS ## Pages Report of Independent Auditors.....1 - 2 Management's Discussion and Analysis.....3 - 18 Financial Statements: Kentucky State University Statements of Net Position.....19 Kentucky State University Foundation, Inc. Statements of Financial Position.....20 Kentucky State University Statements of Revenues, Expenses and Changes in Net Position.....21 - 22 Kentucky State University Foundation, Inc. Statements of Activities.....23 - 24 Kentucky State University Statements of Cash Flows.....25 - 26 Kentucky State University Notes to the Financial Statements.....27 - 52 Kentucky State University Foundation, Inc. Notes to the Financial Statements.....53 - 60 Required Supplementary Information.....61 - 62 Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.....63 - 64 Schedule of Findings and Responses.....65 - 66 ===== PAGE 3 ===== Members of the Board of Regents Kentucky State University Frankfort, Kentucky Secretary of Finance and Administration Cabinet of the Commonwealth of Kentucky ## Report on the Financial Statements We have audited the accompanying financial statements of the business-type activities of Kentucky State University (the University) as of and for the years ended June 30, 2015 and 2014, and the related notes to the financial statements which collectively comprise the University's basic financial statements as listed on the table of contents. We have also audited the financial statements of the Kentucky State University Foundation, Inc. (the Foundation), the University's discretely presented component unit, as of and for the years ended June 30, 2015 and 2014. ## Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. ## Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained and the report of other auditors is sufficient and appropriate to provide a basis for our audit opinion. ===== PAGE 4 ===== ## Opinion In our opinion, based on our audits the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities and discretely presented component unit of the University as of June 30, 2015 and 2014, and the respective changes in financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America. ## Other Matters ## Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages 3 through 19 and required supplementary information on pages 61 through 62 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. ## Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated November 23, 2015 on our consideration of the University's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the University's internal control over financial reporting and compliance. Dean Dorton Allen Ford, PLLC November 23, 2015 Lexington, Kentucky ===== PAGE 5 ===== # KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis June 30, 2015 ## Introduction Management’s Discussion and Analysis of Kentucky State University’s (the University) financial statements provide an overview of the financial position and activities of the University for the year ended June 30, 2015, with comparative information for the year ended June 30, 2014. This discussion has been prepared by management and should be read in conjunction with the financial statements and the notes thereto, which follow this section. The financial statements and related notes and this discussion and analysis are the responsibility of management. Kentucky State University is a Commonwealth of Kentucky coeducational institution for higher education. The University's mission is to build on its legacy of achievement as a historically black, liberal arts, and 1890 land-grant university, afford access to and prepare a diverse student population of traditional and non-traditional students to compete in a multifaceted, ever-changing global society by providing student-centered learning while integrating teaching, research, and service through high-quality undergraduate and select graduate programs. Kentucky State University is committed to keeping relevant its legacy of service by proactively engaging the community in partnerships on civic projects driven by the objective of positively impacting the quality of life of the citizens of the Commonwealth. ## Basis of Presentation The annual financial report and statements include the University and Kentucky State University Foundation, a component unit of the University. Kentucky State University Foundation, Inc. (the Foundation) is a not-for-profit Kentucky corporation which was established to receive, invest and expend funds to promote and implement educational and developmental activities at Kentucky State University. The Foundation is managed by a Board of Trustees independent from that of the University. The Foundation is supported primarily through contributions from alumni. ## Financial Highlights - The University's financial position at June 30, 2015, reflected total assets and deferred outflows of $124.3 million and total liabilities and deferred inflows of $112.8 million. Total net position was $11.5 million. Total assets and deferred outflows remained relatively constant from prior year. A $4.5 million decrease in total assets was offset by the increase of $4.3 million in deferred outflows. The decrease in total assets was primarily due to decreases in student accounts receivable (net of bad debt allowance), grant and loans receivables, and capital assets. Total liabilities and deferred inflows increased $98.4 million. Total liabilities increased by $93.2 million, while deferred inflows increased $5.1 million. The increase is primarily due to a change in accounting principle which required the accrual of net pension liabilities of $93.4 million. Total net position decreased $98.6 million. Decrease in net position before the cumulative effect in the change in accounting principle was $5.2 million. The cumulative effect of the change in accounting principle decreased net position by $93.3 million. ===== PAGE 6 ===== # KENTUCKY STATE UNIVERSITY ## June 30, 2015 Unrestricted net position decreased $93.2 million, which the University reserves for spending in programs and other capital-related contingencies. This significant decrease was primarily due to the cumulative effect of the change in accounting principle related to the recognition of the net pension liabilities. Without the effect of this change in accounting principle, unrestricted net position would have increased $100 thousand. The University classifies amounts earned on endowments as expendable or non-expendable in accordance with the endowment's donor stipulations. Nonexpendable restricted net assets represent amounts, which must be maintained in perpetuity. Expendable restricted net assets include endowment earnings that are spendable, consistent with the University's spending policy. - Operating revenues were $34.8 million and operating expenditures were $68.5 million, resulting in a loss from operations of $33.7 million. Net non-operating revenues were $28.4 million, including $23.4 million in state appropriations, which, when combined with the loss from operations and capital appropriations, resulted in an overall decrease in net position of $5.2 million. ## Using the Financial Statements The University's Financial Statements consist of three financial statements: a Statement of Net Position (Balance Sheet); a Statement of Revenues, Expenses and Changes in Net Position (Income Statement); and a Statement of Cash Flows, along with the accompanying Notes to the Financial Statements. These financial statements are prepared in accordance with Governmental Accounting Standards Board (GASB) Statement No. 35, Basic Financial Statements – and Management's Discussion and Analysis – for Public Colleges and Universities. Kentucky State University is a component unit of the Commonwealth of Kentucky. ## Statement of Net Position The Statement of Net Position presents the financial position of the University at the end of the fiscal year and includes all assets, deferred outflows, liabilities and deferred inflows. Net position, the difference between total assets and deferred outflows and total liabilities and deferred inflows, is an important indicator of the current financial condition, while the change in net position is an indicator of whether the overall financial position has improved or worsened during the year. ===== PAGE 7 ===== ## KENTUCKY STATE UNIVERSITY ## Management's Discussion and Analysis, continued June 30, 2015
Condensed Statement of Net Position
20152014
ASSETS
Current assets$ 26,731,772$ 28,269,249
Noncurrent assets93,185,84796,205,148
Total assets119,917,619124,474,397
DEFERRED OUTFLOWS OF
RESOURCES4,390,217-
LIABILITIES
Current liabilities7,753,8407,272,906
Non-current liabilities99,943,4237,183,955
Total liabilities107,697,26314,456,861
DEFERRED INFLOWS OF
RESOURCES5,164,405-
NET POSITION
Invested in capital assets,70,447,30873,258,914
net of related debt
Restricted:
Nonexpendable8,657,5068,657,506
Expendable3,358,7915,849,690
Unrestricted(71,017,437)22,251,426
Total net position$ 11,446,168$ 110,017,536
Assets: As of June 30, 2015, total assets amounted to 119.9 million. Of this amount, investment in capital assets (net of depreciation) of 77.1 million, or 64.3% of total assets, represented the largest asset class. Investments amounted to 15.6 million or 13.0% of total assets. During the year, total assets decreased by 4.6 million, primarily due to decreases in student accounts receivable (net of bad debt allowance), grant and loans receivables, and capital assets. Deferred Outflows: As of June 30, 2015 deferred outflows increased to 4,390,217 due to the implementation of GASB 68, which required the recognition of deferred outflows, deferred inflows and the accrual of net pension liabilities for institutions that participate in cost-sharing defined benefit retirement plans. ===== PAGE 8 ===== # KENTUCKY STATE UNIVERSITY # Management's Discussion and Analysis June 30, 2015 Liabilities: As of June 30, 2015, total liabilities amounted to 107.7 million including net pension liabilities which amounted to 93.5 million. The University's proportion of the net pension liability of the Kentucky Employees Retirement System and the Kentucky Teachers' Retirement System was based on a projection of the University's long-term share of contributions to the pension plans relative to the projected contributions of all participating universities, actuarially determined. Long-term debt includes bonds payable for housing and dining system and energy-related equipment and technology equipment purchased under a Master Lease Agreement. During the year, total liabilities increased by 93.2 million, primarily due to the accrual of net pension liabilities. Deferred Inflows: As of June 30, 2015 deferred inflows increased to 5,164,405 due to the implementation of GASB 68, which required the recognition of deferred outflows, deferred inflows and the accrual of net pension liabilities for institutions that participate in cost-sharing defined benefit retirement plans. Net Position: Net position of the University was $11.4 million at June 30, 2015 and was reported in four net position categories: invested in capital assets, net of related debt $70.4 million, restricted nonexpendable $8.6 million, restricted expendable $3.3 million, and unrestricted $(71.0) million. ## Statement of Revenues, Expenses and Changes in Net Position The Statement of Revenues, Expenses and Changes in Net Position is prepared on the accrual basis of accounting, whereby revenues and assets are recognized when the service is provided and expenses and liabilities are recognized when others provide the service, regardless of when cash is exchanged. All items that increase or decrease net position must appear on the Statement of Revenues, Expenses and Changes in Net Position as revenues, expenses, gains or losses. Financial activities are reported as either operating or non-operating. GASB Statement No. 35 requires state appropriations, gifts, investment income and endowment income to be classified as non-operating revenues. Accordingly, the University reports an operating loss prior to the addition of non-operating revenues. The utilization of long-lived capital assets is reflected in the financial statements as depreciation, which amortizes the cost of an asset over its expected useful life. Tuition revenue is reduced by gift scholarships and institutional aid, and is reported net of scholarship allowances in the financial statements. A summarized comparison of the University's revenues, expenses and changes in net position for the years ended June 30, 2015 and June 30, 2014 is as follows. ===== PAGE 9 ===== ## KENTUCKY STATE UNIVERSITY ## Management’s Discussion and Analysis, continued ## June 30, 2015 ## Condensed Statement of Revenues, Expenses and Changes in Net Position
20152014
OPERATING REVENUES
Student tuition and fees, net$ 11,517,008$ 16,472,026
Grants and contracts10,101,9958,224,822
Federal appropriations6,665,5126,722,332
Auxiliary enterprises4,826,0376,195,424
Other operating revenue1,741,7801,096,045
Total operating revenues34,852,33238,710,649
OPERATING EXPENSES
Educational and general63,553,52167,691,056
Auxiliary enterprises4,982,4565,990,522
Total operating expenses68,535,97773,681,578
OPERATING LOSS(33,683,645)(34,970,929)
NONOPERATING REVENUES
(EXPENSES)
State appropriations23,429,60023,537,400
Federal grants and contracts5,024,9635,928,036
Investment income (loss)280,3601,700,270
Interest on capital asset – related debt(263,107)(317,534)
Other-71,352
Endowment gifts4,63612,676
Total non-operating revenues28,476,45230,932,200
Decrease in net position before cumulative effect of change in accounting principle(5,207,193)(4,038,729)
Cumulative effect of a change in accounting principle(93,364,175)-
Decrease in net position(98,571,368)-
Net position, beginning of year110,017,536114,056,265
Net position, end of year$ 11,446,168$ 110,017,536
===== PAGE 10 ===== ## KENTUCKY STATE UNIVERSITY
Figure 1
June 30, 2015
Image
Image
===== PAGE 11 ===== Management's Discussion and Analysis, continued June 30, 2015
Image
## Operating Revenue Total operating revenues were $34.8 million for the year ended June 30, 2015, a decrease of $3.9 million compared to FY14. The primary components of operating revenue were federal, state and local grants and contracts of $10.1 million (29.0%), student tuition and fees, net, of $11.5 million (33.0%), federal appropriations of $6.7 million (19.1%) and auxiliary services and other revenues of $6.5 million (18.8%). FY15 Student tuition and fees revenue decreased $5.6 million compared to FY14. FY15 Grants and contracts of $1.9 million compared to FY14 due to increased awards and spending. FY15 Federal appropriations decreased $57 thousand compared to FY14. FY15 Auxiliary services and other revenue decreased $523 thousand compared to FY14. Refer to Figure 1 for the three year trend of the operating revenues as a percent to total operating revenues and revenue by category. ## Operating Expenses Operating expenses totaled $68.5 million, a decrease of $5.1 million from last year. Of this amount, $39.7 million (57.3%) was expended directly for the primary mission of the University – instruction (17.5%), research (8.7%), student services (9.2%), student aid (11.0%), and public service (11.0%). Instruction is the main component of Primary Mission expenses amounting to $12.1 million in fiscal year 2015 or 17.5%. Refer to Figure 2 for the operating expenses categorized into the Primary Mission of the University. ===== PAGE 12 ===== ## KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis June 30, 2015 (Percentages below do not include depreciation or operations/maintenance allocations.)
Figure 2
Image
Image
===== PAGE 13 ===== # KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued June 30, 2015 In addition to the Primary Mission expenses of the University, there are expenses from depreciation and operations and maintenance that are allocated to the various functional classifications (See note 12 – Schedule of Expenses by Program). See below for the operating expenses categorized into the Functional Expenses of the University. (Percentages below include depreciation and operations/maintenance allocations.)
Image
The University continued to invest in student aid and support services to provide students with opportunities to be successful in fiscal 2015. For the year ended June 30, 2015, student aid expenses totaled $7.6 million and scholarship allowances totaled $5.4 million. The University had an overall decrease in institutional support of $2.4 million, which was consistent with the overall expenditure reduction university wide. The large expenditures in the primary areas of instruction, research and student services, in conjunction with minimal increases to fixed cost areas, confirms the University resource allocations are clearly aligned with the University's strategic priorities to support academic and student excellence. The net loss from operations for the year amounted to $33.7 million. Non-operating revenues, net of expenses, amounted to $28.4 million, resulting in a decrease in income before other revenues, expenses, gains or loss of $5.2 million for the year. Non-operating revenues include state appropriations of $23.4 million, non-operating federal grants and contracts of $5.0 million, gifts of $5 thousand and investment income of $280 thousand. ## Statement of Cash Flows The Statement of Cash Flows presents information related to the University's cash inflows and outflows summarized by operating activities, noncapital financing activities, capital financing activities and investing activities. The primary purpose of the Statement of Cash Flows is to provide information about the cash receipts and cash payments made by the University during the year, to allow financial statement readers to assess the University's ability to generate future net cash flows, its ability to meet obligations as they become due and its possible need for external financing. ===== PAGE 14 ===== ## KENTUCKY STATE UNIVERSITY ## Management's Discussion and Analysis, continued
June 30, 2015 Condensed Statement of Cash Flows
20152014
Cash (used) provided by:
Operating activities$(23,099,893)$(27,961,664)
Non-capital financing activities28,457,42029,557,829
Capital and related financing activities(1,911,723)(3,026,755)
Investment activities-(101,431)
Net increase (decrease) in cash3,445,804(1,532,021)
Cash and cash equivalents, beginning year19,575,96321,107,984
Cash and cash equivalents, end of year$23,021,767$19,575,963
## Cash and Investments Major sources of cash received from operating activities are student tuition and fees of $13.1 million and grants and contracts of $18.8 million. Major uses of cash for operating activities were payments to employees for salaries and benefits of $35.4 million and to vendors and contractors of $19.3 million. Noncapital financing activities included state appropriations from the Commonwealth of Kentucky of $23.4 million. Capital and related financing activities include purchases and payments of $1.9 million expended for construction and acquisition of capital assets and for principal and interest payments on the retirement of the University's bonds and other capital related debt. ## State Appropriations State appropriations represent approximately 36.8% of all operating and non-operating revenues. The level of state support is a key factor influencing the University's overall financial condition. State appropriation is unrestricted to revenue and is included as non-operating revenue. State appropriation is used to support payroll and benefits for University employees. The following details the net Commonwealth appropriations received by the University for fiscal years ending June 30, 2015, 2014 and 2013.
201520142013
Commonwealth appropriations$ 23,429,600$ 23,537,400$ 23,537,402
Federal appropriations6,665,5126,722,3326,873,169
Total appropriations$ 30,095,112$ 30,259,732$ 30,410,571
===== PAGE 15 ===== # KENTUCKY STATE UNIVERSITY June 30, 2015 ## Capital Appropriations for the Commonwealth The University faces financial challenges to maintain and upgrade its capital assets including its infrastructure, buildings and grounds. A combination of revenue sources funds the University's investment in capital improvements, including appropriations provided by the Commonwealth of Kentucky. In fiscal year 2015, the Commonwealth provided no capital appropriations to the University. State capital appropriations plus federal sources play an important role in the University's efforts to address deferred maintenance projects. ## Grant and Contract Revenue The following table details the University's grant and contract revenue for fiscal years ended June 30, 2015, 2014 and 2013.
201520142013
Federal grants and contracts, operating$ 7,955,755$ 5,935,012$ 7,588,912
Federal grants and contracts, non-operating5,024,9635,928,0365,922,954
State grants and contracts2,146,2402,289,8101,584,056
Total grants and contracts$ 15,126,958$ 14,152,858$ 15,095,922
## Capital Plan During fiscal year 2015, Kentucky State University started design of several construction projects supported by Federal funds: Old Federal Bldg. Restoration / Renovation Phase II (Aquaculture KY River Interpretive Center); and Renovate Atwood Agriculture Research Bldg. Privatized Construction of student housing was cancelled. The University completed a roof replacement project for the Central Chiller Plant, Central Boiler Plant, Jordan Warehouse, Alumni Stadium Athletic Bldg. and Russell Court Apartments. In addition, Mechanical System improvements were made to the Central Boiler Plant controls system and coal recording equipment. The execution of the University's capital plan is contingent upon sufficient funding from the Commonwealth. The Kentucky General Assembly during the 2014 regular session approved state bond funding for one project out of the University submitted Six Year Capital Plan. State Bond Funds of $10,400,000 were approved for "Repair Boilers and Aging Distribution Lines". This project will replace boilers and repair a portion of the existing steam plant system. Engineers started design on the Boiler and Steam Distribution system. The project is proceeding with Phase I replacement of approximately half of the coal/steam system with a gas fired, high efficiency hot water distribution system. During Phase II the remaining coal/steam system will be replaced with a request for additional support from the state of $9,443,000. ===== PAGE 16 ===== # KENTUCKY STATE UNIVERSITY # Management's Discussion and Analysis June 30, 2015 New construction projects proposed and only authorized for expenditure of KSU Restricted Funds include: Renovate Jackson Hall Phase II $5,628,000; Renovate Computer Lab in Hill Student Center $5,389,000; Create Pedestrian Mall Hathaway Hall – Hume Hall $1,125,000; Develop Bicycle/Pedestrian Trail $1,025,000. Maintenance projects include but are not limited to: Roof Repair & Maintenance Pool $3.4 million and a $1.5 million Capital Renewal & Maintenance Pool. Information Technology projects include but are not limited to: Upgrade Information Technology Infrastructure $6.2 million; and Expand Emergency Notification System $4.6 million. Major capital-related needs and issues facing the university with its aging facilities was documented in the 2007 VFA Facility Condition Assessment and Space Study. The process used for determining the 2014-2020 priorities was enhanced by utilization of the 2008 Campus Master Plan Update and the information gathered as part of that effort as well as the VFA findings. These two initiatives are the framework of the 2014-2020 Capital Plan. The Capital Planning and Construction Division, the Facilities Services Division, and the Information Technology Division collaborated to establish initial priorities for the plan. Priorities were further refined when Cabinet-level administrators and the President reviewed the project list linked to specific University initiatives. ## Designated and Non-designated Spending In the tables below, expenses have been categorized into designated or non-designated spending categories. The designated spending category includes funds expended by function from contracts and grants, land grant, auxiliary and depreciation. These funds must be expended for the purposes for which the funds were received or budgeted. This category also includes funds for student aid. All other spending is categorized as non-designated spending. Total spending for all functions in the non-designated category decreased by approximately $3.1 million in 2015, primarily due to the increase in recognizing bad debt expense in the institutional support category. ===== PAGE 17 ===== ## KENTUCKY STATE UNIVERSITY ## Management's Discussion and Analysis, continued
June 30, 2015
2015
Designated SpendingNon-designated SpendingCombined Spending
Instruction$ 327,639$11,797,807$ 12,125,446
Research4,625,6501,391,4076,017,057
Public service5,354,3152,284,0457,638,360
Academic support1,211,0681,809,6313,020,699
Student services1,290,8625,024,5246,315,386
Institutional support937,48210,521,30911,458,791
Operation and plant maintenance-5,229,7215,229,721
Student aid7,612,000-7,612,000
Auxiliary4,658,295-4,658,295
Depreciation4,460,222-4,460,222
Total$ 30,477,533$ 38,058,444$ 68,535,977
2014
DesignatedNon-designatedCombined
SpendingSpendingSpending
Instruction$ 303,043$ 12,462,869$ 12,765,912
Research4,687,170821,1915,508,361
Public service4,575,9103,204,9247,780,834
Academic support1,378,2641,060,5132,438,777
Student services1,266,0236,012,9947,279,017
Institutional support978,91612,903,72313,882,639
Operation and plant maintenance-4,680,2954,680,295
Student aid9,222,531-9,222,531
Auxiliary5,663,271-5,663,271
Depreciation4,459,941-4,459,941
Total$ 32,535,069$ 41,146,509$ 73,681,578
===== PAGE 18 ===== # KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued June 30, 2015 The graph in Figure 3 shows a three year trend of designated, non-designated, and combined spending. Non-designated spending is higher than designated spending in FY15. However, designated spending decreased $1.0 million in 2014 and $2.1 million in 2015. Non-designated spending increased $3.5 million in 2014 and decreased $3.1 million in 2015. Overall, the combined spending followed the same trend as designated spending with an increase of $2.5 million in 2014 and decrease of $5.1 million in 2015.
Figure 3
Image
===== PAGE 19 ===== # Management's Discussion and Analysis, continued June 30, 2015 Capital Asset and Debt Administration Capital Assets Capital assets, net of accumulated depreciation, totaled $77.1 million at June 30, 2015, a decrease of $3.5 million. Capital assets as of June 30, 2015 and significant changes in capital assets during the year are as follows (in millions):
June 30, 2015Net Additions (Reductions) FY 14-15June 30, 2014Net Additions (Reductions) FY 13-14June 30, 2013
Land and land improvements$ 6.3$ -$ 6.3$ -$ 6.3
Buildings, fixed equipment and infrastructure154.7-154.7-154.7
Equipment, vehicles and capitalized software27.1(5.2)32.30.931.4
Library materials and art10.4-10.4-10.4
Construction in progress1.10.11.01.0-
Accumulated depreciation(122.5)1.5(124.0)(4.4)(119.6)
Total$ 77.1$ (3.6)$ 80.7$ (2.5)$ 83.2
At June 30, 2015, the University has capital construction projects in progress totaling $1.1 million in scope. ## Long Term Debt At June 30, 2015, bonds and lease payable amounted to $6.6 million, as summarized below:
201520142013
Lease obligations$ 3,300,007$ 3,796,904$ 4,139,613
Note payable to City of Frankfort200,000250,000300,000
General receipts bonds3,195,0003,405,0003,790,000
Bond discount and issue costs(49,798)(49,798)(53,629)
Total$ 6,645,209$ 7,402,106$ 8,175,984
===== PAGE 20 ===== # KENTUCKY STATE UNIVERSITY # Management's Discussion and Analysis, continued June 30, 2015 ## Economic Factors Impacting Future Periods University management continues its strategic mission to uniquely position Kentucky State University as Kentucky's small public liberal arts institution of excellence for the citizens of the Commonwealth and for advancing higher education in Kentucky by inspiring innovation, growing leaders and advancing Kentucky. Executive management continues to work with the Council on Postsecondary Education to address the needs of the Commonwealth and believes it is positioning the University to become a strong, financially viable and efficient institution of higher learning. Future economic factors impacting Kentucky State University include the following known facts: Tuition and costs of attendance—Kentucky State University continues to weigh its costs of attendance with the funding provided by the General Assembly to successfully deliver its programs and remain one of the most affordable public institutions in the Commonwealth. Funding levels and methodologies used for institutions of higher education in the Commonwealth are developed and approved by the Council on Postsecondary Education. - Enrollment growth and student retention—Kentucky State University recruits a diverse student body of traditional, nontraditional and transfer students seeking baccalaureate and advanced degrees. Enrollment stabilization is a priority of University management and specifically, an increased strategy for recruiting in-state students. Program expansion—the University is well positioned to meet the needs of Kentuckians through its programs and educational activities. The University offers the following programs: Bachelors in Mass Communications and Journalism, a Masters of Arts in Special Education, and a Masters in Business Administration, a Masters in Public Administration, a Masters in Computer Science, a Masters in Environmental Studies, a Master's of Science in Interdisciplinary Behavioral Studies and a Doctorate in Nursing Practice. Regional Stewardship—Kentucky State University continues to meet the economic and community needs of its area of geographic responsibility through collaborative initiatives with businesses, community-based organizations, schools and other educational agencies, citizens and local and state officials. - Land Grant – Kentucky State University continues to fulfill its mission as a land grant institution providing innovative research opportunities on its research vessel, the Kentucky River Thorobred and community based extension through the Rosenwald Center for Families and Children - State Funding Model – On January 16, 2013, Moody’s Investor Service downgraded its outlook for the entire US higher education sector to negative. The state is being forced to innovate and come up with strategies for getting better results with less money. One of the strategies is the idea of tying state education allocations to performance metrics instead of enrollment. The overall financial position of the University was stable during fiscal year 2015. Revenue streams were stressed. As the University adapts to present economic environments, new opportunities for funding will be explored to complement state support. Executive management's goal is to deliver exceptional programs and services to students and constituents while maintaining financial stability. Management believes Kentucky State University is able to sustain its financial position and solidify its being a regional university of excellence. ===== PAGE 21 ===== ## KENTUCKY STATE UNIVERSITY ## Statements of Net Position ## June 30, 2015 and 2014
20152014
ASSETS
Current assets
Cash and cash equivalents$23,021,767$19,575,963
Accounts, grants and loans receivable, net3,565,5298,535,442
Inventory and other current assets144,476157,844
Total current assets26,731,77228,269,249
Noncurrent assets
Accounts, grants and loans receivable, net509,872241,030
Investments15,583,45815,303,098
Capital assets, net77,092,51780,661,020
Total noncurrent assets93,185,84796,205,148
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflows - KERS1,953,418-
Deferred outflows - KTRS2,436,799-
Total deferred outflows4,390,217-
Total assets and deferred outflows124,307,836124,474,397
LIABILITIES
Current liabilities
Accounts payable and accrued liabilities4,345,5843,402,242
Accrued compensated absences1,310,8151,557,350
Unearned revenue874,5491,299,328
Deposits167,442169,221
Other current liabilities276,53691,700
Long-term debt, current portion778,914753,065
Total current liabilities7,753,8407,272,906
Noncurrent liabilities
Net pension liability93,542,214-
Long-term debt, noncurrent portion5,866,2956,649,041
Federal grants refundable534,914534,914
Total noncurrent liabilities99,943,4237,183,955
DEFERRED INFLOWS OF RESOURCES
Deferred inflows - KERS367,000-
Deferred inflows - KTRS4,797,405-
Total deferred inflows5,164,405-
Total liabilities and deferred inflows112,861,66814,456,861
NET POSITION
Invested in capital assets, net of related debt70,447,30873,258,914
Restricted
Nonexpendable8,657,5068,657,506
Expendable3,358,7915,849,690
Unrestricted(71,017,437)22,251,426
Total net position$ 11,446,168$ 110,017,536
===== PAGE 22 ===== ## KENTUCKY STATE UNIVERSITY FOUNDATION, INC ## Statements of Financial Position ## June 30, 2015 and 2014
Assets20152014
Current assets:
Cash and cash equivalents$ 1,956,892$ 1,889,815
Investments, at fair value9,487,5549,175,002
Property and equipment:
Equipment140,400140,400
Buildings and improvements65,52665,526
205,926205,926
Accumulated depreciation(175,259)(158,301)
Property and equipment, net30,66747,625
Other assets35,72235,251
Total assets$ 11,510,835$ 11,147,693
Liabilities and Net Assets
Current liabilities:
Accounts payable$ 49,814$ 15,566
Accrued liabilities2,7773,697
Total liabilities52,59119,263
Net assets:
Unrestricted:334,691377,256
Temporarily restricted:7,492,1257,285,817
Permanently restricted3,631,4283,465,357
Total net assets11,458,24411,128,430
Total liabilities and net assets$ 11,510,835$ 11,147,693
===== PAGE 23 ===== ## KENTUCKY STATE UNIVERSITY ## Statements of Revenues, Expenses and Changes in Net Position ## Years ended June 30, 2015 and 2014
20152014
REVENUES
Operating revenues
Student tuition and fees (net of scholarship allowances of $5,431,851 and $4,895,742)$11,517,008$16,472,026
Federal grants and contracts7,955,7555,935,012
Federal appropriations6,665,5126,722,332
State and local grants and contracts2,146,2402,289,810
Auxiliary enterprises:
Residence halls2,478,4463,161,664
Dining2,229,5152,877,787
Bookstore85,92275,000
Other auxiliaries32,15480,973
Other operating revenues1,741,7801,096,045
Total operating revenues34,852,33238,710,649
EXPENSES
Operating expenses
Educational and general
Instruction12,125,44612,765,912
Research6,017,0575,508,361
Public service7,638,3607,780,834
Academic support3,020,6992,438,777
Student services6,315,3867,279,017
Institutional support11,458,79113,882,639
Operation and maintenance of plant5,229,7214,680,295
Student aid7,612,0009,222,531
Depreciation4,136,0614,132,690
Auxiliary enterprises
Residence halls2,043,2102,321,813
Dining1,929,3662,655,019
Other auxiliaries685,719686,439
Depreciation324,161327,251
Total operating expenses68,535,97773,681,578
Operating loss(33,683,645)(34,970,929)
===== PAGE 24 ===== ## KENTUCKY STATE UNIVERSITY ## Statements of Revenues, Expenses and Changes in Net Position, continued ## Years ended June 30, 2015 and 2014
20152014
NONOPERATING REVENUES (EXPENSES)
State appropriations$ 23,429,600$ 23,537,400
Federal grants and contracts5,024,9635,928,036
Investment income (net of investment expense)280,3601,700,270
Interest on capital asset-related debt(263,107)(317,534)
Other non-operating revenues-71,352
Endowment gifts4,63612,676
Net non-operating revenues28,476,45230,932,200
Decrease in net position before cumulative effect of change(5,207,193)(4,038,729)
Cumulative effect of a change in accounting principle(93,364,175)-
Decrease in net position(98,571,368)(4,038,729)
NET POSITION
Net position, beginning of year110,017,536114,056,265
Net position, end of year$ 11,446,168$ 110,017,536
===== PAGE 25 ===== ## KENTUCKY STATE UNIVERSITY FOUNDATION, INC ## Statement of Activities ## Year ended June 30, 2015
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal
Revenues, gains and other support:
Contributions$ 23,913$ 583,878$ 126,439$ 734,230
Investment income:
Interest and dividends5,335232,353-237,688
Realized and unrealized gains4,843207,401-212,244
Total investment income10,178439,754-449,932
Releases from restrictions810,832(810,832)--
Total revenues, gains and other support844,923212,800126,4391,184,162
Expenses:
Scholarships163,574--163,574
Operating expenses159,846--159,846
Personal services79,289--79,289
University support206,351--206,351
Student support156,036--156,036
Travel and promotion89,252--89,252
Total expenses854,348--854,348
Change in net assets(9,425)212,800126,439329,814
Net assets, beginning of year377,2567,285,8173,465,35711,128,430
Reclassifications(33,140)(6,492)39,632-
Net assets, end of year$ 334,691$ 7,492,125$ 3,631,428$ 11,458,244
===== PAGE 26 ===== ## KENTUCKY STATE UNIVERSITY FOUNDATION, INC ## Statement of Activities ## Year ended June 30, 2014
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal
Revenues, gains and other support:
Contributions$ 30,000$ 877,796$ 237,571$ 1,145,367
Investment income:
Interest and dividends5,328222,225-227,553
Realized and unrealized gains20,155849,814-869,969
Total investment income25,4831,072,039-1,097,522
Releases from restrictions1,097,278(1,097,278)--
Total revenues, gains and other support1,152,761852,557237,5712,242,889
Expenses
Scholarships538,908--538,908
Operating expenses138,360--138,360
Personal services83,895--83,895
University support203,637--203,637
Student support68,527--68,527
Travel and promotion57,918--57,918
Total expenses1,091,245--1,091,245
Change in net assets61,516852,557237,5711,151,644
Net assets, beginning of year315,7406,433,2603,227,7869,976,786
Net assets, end of year$ 377,256$ 7,285,817$ 3,465,357$ 11,128,430
===== PAGE 27 ===== ## KENTUCKY STATE UNIVERSITY ## Statements of Cash Flows Years ended June 30, 2015 and 2014
Cash flows from operating activities20152014
Tuition and fees$13,157,159$18,362,048
Grants and contracts18,844,89715,461,022
Payments to suppliers(19,301,690)(23,480,750)
Payments to employees(35,439,941)(37,413,975)
Student financial aid(7,268,917)(8,542,435)
Loans issued to students(518,095)-
Collection of loans issued to students249,253202,850
Auxiliary enterprises:
Residence halls and dining4,707,9616,039,451
Bookstore85,92275,000
Other auxiliaries32,15480,973
Other receipts2,351,4041,254,152
Net cash from operating activities(23,099,893)(27,961,664)
Cash flows from non-capital financing activities
State appropriations23,429,60023,537,400
Federal grants and contracts5,024,9635,928,036
Endowment gifts4,63612,676
Student organization agency receipts90,34478,409
Student organization agency disbursements(92,123)(70,044)
Other receipts-71,352
Net cash from non-capital financing activities28,457,42029,557,829
Cash flows from capital financing activities
Purchases of capital assets(891,719)(1,834,139)
Principal paid on capital debt(756,897)(875,082)
Interest paid on capital debt(263,107)(317,534)
Net cash from capital financing activities(1,911,723)(3,026,755)
Cash flows from investing activities
Investment income347,1301,766,328
Investment expenses(66,770)(66,058)
Proceeds from sale of investments5,901,00912,830,492
Purchases of investments(6,181,369)(14,632,193)
Net cash from investing activities-(101,431)
Net increase (decrease) in cash and cash equivalents3,445,804(1,532,021)
Cash and cash equivalents at beginning of year19,575,96321,107,984
Cash and cash equivalents at end of year$ 23,021,767$ 19,575,963
===== PAGE 28 ===== ## KENTUCKY STATE UNIVERSITY ## Statements of Cash Flows, continued ## Years ended June 30, 2015 and 2014
Reconciliation of net operating loss to net cash from operating activities20152014
Operating loss$(33,683,645)$(34,970,929)
Adjustments to reconcile operating loss to net cash from operating activities:
Depreciation expense4,460,2224,459,941
Actuarially calculated pension expense5,342,443-
Bad debt expense2,478,0564,038,728
Changes in assets and liabilities:
Receivables, net2,223,015(1,495,980)
Deferred outflows(4,390,217)-
Inventory and other current assets13,368380,677
Accounts payable and accrued liabilities943,342111,228
Accrued compensated absences(246,535)(76,201)
Other liabilities184,836(428,378)
Unearned revenue(424,779)19,250
Net cash from operating activities$(23,099,894)$(27,961,664)
Supplemental disclosure of noncash investing and financing activities:
Purchase of police vehicles with capital lease - 101,204 ===== PAGE 29 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies ## Reporting Entity Kentucky State University (the University) is a component unit of the Commonwealth of Kentucky and is included in the general-purpose financial statements of the Commonwealth. The Kentucky State University Foundation, Inc. (the Foundation) is a legally separate, tax-exempt organization supporting the University. The Foundation acts primarily as a fund-raising organization to supplement the resources that are available to the University in support of its programs. The Foundation's Board of Directors is self-perpetuating and consists of graduates and friends of the University. Although the University does not control the timing or amount of receipts from the Foundation, the majority of resources or income thereon that the Foundation holds and invests is restricted by the donors to the activities of the University. Because these restricted resources held by the Foundation can only be used by, or for the benefit of, the University, the Foundation is considered a component unit of the University and is discretely presented in the University's financial statements. ## Basis of Presentation The accompanying financial statements have been prepared in accordance with accounting principles generally accepted in the United States of America as prescribed by the Governmental Accounting Standards Board (GASB), including Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, and Statement No. 35, Basic Financial Statements and Management's Discussion and Analysis of Public College and Universities, issued in June and November, 1999, respectively. The University reports as a Business Type Activity (BTA), as defined by GASB Statement No. 35. BTA's are those activities that are financed in whole or in part by fees charged to external parties for goods and services. The University, as a BTA, has adopted GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements. Therefore, the University follows GASB pronouncements and all Financial Accounting Standards Board pronouncements except those that conflict with or contradict GASB pronouncements. ## Basis of Accounting The financial statements have been prepared on the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when an obligation has been incurred. GASB Statement No. 35 establishes standards for external financial reporting for public colleges and universities and requires that resources be classified for accounting and reporting purposes into the following net asset categories: • Invested in capital assets, net of related debt: Capital assets, net of accumulated depreciation and outstanding principal balances of debt attributable to the acquisition, construction or improvement of those assets. ===== PAGE 30 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued Basis of Accounting, continued ## Restricted: Nonexpendable – Net position subject to externally imposed stipulations that they be maintained permanently by the University. Such position include the University's permanent endowment funds. Expendable – Net position whose use by the University is subject to externally imposed stipulations that can be fulfilled by actions of the University pursuant to those stipulations or that expire by the passage of time. Unrestricted: Net position whose use by the University is not subject to externally imposed stipulations. Unrestricted net position may be designated for specific purposes by action of management or the Board of Trustees or may otherwise be limited by contractual agreements with outside parties. The financial statement presentation required by GASB Statement No. 35 is intended to provide a comprehensive, entity-wide perspective of the University's assets, liabilities, net position, revenues, expenses, changes in net position and cash flows. ## Cash Equivalents For the Statement of Cash Flows, the University considers all highly liquid investments with an original maturity of three months or less to be cash equivalents. ## Accounts, Grants, and Loans Receivable, net Accounts receivables consist of tuition and fee charges, loans to students and amounts due from federal and state governments, non-governmental sources, in connection with reimbursements of allowable expenses made pursuant to grants and contracts. Accounts receivables are recorded net of allowance for doubtful accounts. ## Allowance for Doubtful Accounts The allowance for doubtful accounts is established through a provision for doubtful accounts charged to expense. The allowance represents an amount, which, in management's judgment, will be adequate to absorb probable losses on existing accounts that may become uncollectible. ## Inventories Inventories are stated at the lower of cost (first-in, first-out method) or market and consist of physical plant items. Inventories consist of physical plant, postage and printing supplies. ===== PAGE 31 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued ## Endowment Funds Kentucky State University recognizes its fiduciary duty not only to invest the University's endowment holdings in formal compliance with the Uniform Prudent Management of Institutional Funds Act (UPMIFA) but also to manage those funds in continued recognition of the basic long-term nature of the University. The University interprets this to mean, in addition to the adopted spending guidelines and restrictions described below, that the assets of the University shall be actively managed, that is, investment decisions regarding the particular securities to be purchased or sold shall be the result of the conscious exercise of discretion. The University recognizes that, commensurate with its overall objective of maximizing long-range return while maintaining a high standard of portfolio quality and consistency of return, it is necessary that proper diversification of assets be maintained both among and within the classes of securities held. Within this context of active management and the necessity of adherence to proper diversification, the University relies upon appropriate professional advice. The University recognizes that long-term objectives are most important, but it is also necessary that shorter-term benchmarks be used to assess the periodic performance of the investment program. The University anticipates annual spending of five percent (5%) of the average market value for the past three years, the amount of which shall be determined in January of each year. The University believes that it is prudent to diversify endowment investments so as to minimize the risks of large losses and has established asset allocation ranges based upon the University's participation demographics, anticipated cash flow requirements and the expected returns of the capital markets. ## Investments Investments are valued at fair value based on quoted market prices. Short-term investments are investments that are not cash equivalents but mature within the next fiscal year and are classified as current assets. ## Capital Assets Capital assets are stated at cost at date of acquisition or, in the case of gifts, at fair value at date of gift. Equipment with a unit cost of $2,000 or more and having an estimated useful life of greater than one year is capitalized. Renovations to buildings and infrastructure and land improvements that significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense is incurred. Depreciation of capital assets is computed on a straight-line basis over the estimated useful lives of the respective assets. The University capitalizes, but does not depreciate, works of art and historical treasures ===== PAGE 32 ===== # KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued Capital Assets, continued that are held for exhibition, education, research and public service. Estimated lives used for depreciation purposes are as follows:
ClassificationEstimated Life
Improvements20 years
Buildings40 years
Transportation equipment5 - 15 years
Equipment5 - 20 years
Enterprise Resource Software7 years
Library holdings10 years
## Compensated Absences The liability and expense incurred for employee vacation and sick pay are recorded as accrued compensated absences in the statements of net position and as a component of compensation and benefit expense in the statements of revenues, expenses and changes in net position. ## Unearned Revenue Unearned revenue includes amounts received for tuition and fees prior to the end of the fiscal year but related to the subsequent reporting period. Unearned revenues also include amounts received from grant and contract sponsors and state deferred maintenance funds that have not yet been earned. ## Pensions For purposes of measuring the net pension liability, deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the Kentucky Employees Retirement System (KERS) and Kentucky Teachers' Retirement System (KTRS) and additions to/deductions from KERS's and KTRS's fiduciary net position have been determined on the same basis as they are reported by KERS and KTRS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. ## Income Taxes The University is an agency and instrumentality of the Commonwealth of Kentucky, pursuant to Kentucky Revised Statutes sections 164.290 through 164.475. Accordingly, the University is generally exempt from federal income taxes as an organization described in Section 115 of the Internal Revenue Code of 1986, as amended. The Foundation has received a determination from the Internal Revenue ===== PAGE 33 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued Income Taxes, continued Service granting exemption from federal income taxation pursuant to the provisions of the Internal Revenue Code section 501(c)(3). ## Restricted Asset Spending Policy The University's policy is that restrictions on assets cannot be fulfilled by the expenditure of unrestricted funds for similar purposes. The determination on whether restricted or unrestricted funds are expended for a particular purpose is made on a case-by-case basis. Restricted funds remain restricted until spent for the intended purpose. ## Operating Activities The University defines operating activities, as reported on the statement of revenues, expenses and changes in net position, as those that generally result from exchange transactions, such as payments received for providing goods and services and payments made for services and goods received. Nearly all of the University's expenses are from exchange transactions. Certain significant revenues relied upon for operations, such as state and certain federal appropriations, gifts and investment income, are recorded as non-operating revenues, in accordance with GASB Statement No. 35. ## Scholarship Discounts and Allowances Financial aid to students is reported in the financial statements under the alternative method as prescribed by the National Association of College and University Business Officers (NACUBO). Certain aid, such as loans and funds provided to students awarded by third parties, is accounted for as third party payments (credited to the student's account as if the student made the payment). All other aid is reflected in the financial statements as operating expenses, or scholarship allowances, which reduce revenues. The amount reported as operating expenses represents the portion of aid that was provided to the student in the form of cash. Scholarship allowances represent the portion of aid provided to the student in the form of reduced tuition. Under the alternative method, these amounts are computed by allocating the cash payments to students, excluding payments for services, on the ratio of total aid to the aid not considered to be third party aid. ## Federal Grants and Contracts Per GASB Statement No. 24, pass-through grants should be reported as revenues and expenses in the financial statements if that entity has any administrative or direct financial involvement in the program. An entity has administrative involvement if it determines eligible secondary recipients or projects, even if using grantor-established criteria. Therefore, Pell Grants are considered non-exchange transactions and are recorded as non-operating revenues in the accompanying financial statements. ===== PAGE 34 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued ## Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. ## Component Unit Disclosure The accompanying financial statements of the Foundation have been prepared in accordance with accounting principles generally accepted in the United States of America as prescribed by the FASB. As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features. During the year ended June 30, 2015 and 2014, the Foundation made distributions of approximately $206,300 and $203,600 respectively, on behalf of the University for both restricted and unrestricted purposes. Complete financial statements for the Foundation can be obtained from the Kentucky State University Foundation, Inc. at P.O. Box 4210, Frankfort, KY 40604. ## Cumulative Effect of Change in Accounting Principle In fiscal year 2015, the University adopted GASB Statement 68 Accounting and Financial Reporting for Pensions. The primary objective of GASB's Statement 68 is to improve accounting and financial reporting by state and local governments for pensions. The financial statements include the accrued actuarial pension liability for the Kentucky Employees Retirement System (KERS) and Kentucky Teachers' Retirement System (KTRS) and the additional components associated with recording the pension liability. The effect of this change was an increase to operating expenses of $5.34 million. Management has determined that restatement of all prior periods presented is not practical; therefore the financial statements for fiscal year 2014 have not been restated. The cumulative effect of the change, totaling $93.4 million, is shown as a one-time decrease to net position in the 2015 Statement of Revenues, Expenses and Changes in Net Position. ===== PAGE 35 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 1. Organization and Summary of Significant Accounting Policies, continued Recent Accounting Pronouncements In February 2015, the GASB approved Statement 72, Fair Value Measurement and Application. This statement provides guidance for determining a fair value of measurement for financial report purposes and guidance for applying fair value to certain investments and disclosures related to all fair value measurements. Governments will be required to use valuation techniques that are appropriate under the circumstances and for which sufficient data are available to measure fair value. The techniques should be consistent with one or more of the following approaches: the market approach, the cost approach, or the income approach. This statement establishes a three-leveled hierarchy of inputs to valuation techniques used to measure fair value. Investments will generally be required to be measured at fair value. This statement also requires disclosures to be made about fair value measurements, the level of fair value hierarchy, and valuation techniques. The provisions of this statement are effective for fiscal years beginning after June 15, 2015. KCTCS is currently evaluating the effects of this statement on its financial statements. ### 2. Cash, Cash Equivalents, and Investments The statement of net position classification “cash and cash equivalents” includes all readily available sources of cash such as petty cash, demand deposits, certificates of deposit and temporary investments in marketable securities with original maturities less than three months. At June 30, 2015 and 2014, the University had petty cash funds totaling zero, and deposits as reflected by bank balances as follows:
20152014
Insured, commercial banks$ 250,000$ 132,786
Uninsured, commercial banks; collateral held by pledging institution's agent in the University's name3,330,624-
Maintained by Commonwealth of Kentucky, collateral held by the Commonwealth in the Commonwealth's name19,459,60719,415,805
$ 23,040,231$ 19,548,591
The difference in the cash carrying amount per the statement of net position and the above bank balances represented items in transit. At June 30, 2015 and 2014, the University had no cash and cash equivalents that are restricted for capital expenditures. ===== PAGE 36 ===== # KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 2. Cash, Cash Equivalents, and Investments, continued As of June 30, 2015, the University had the following investments and maturities: Investment Maturities (in years)
Investment TypeFair Value<11-56-1011-20
Bonds$ 1,566,149$65,000$ 792,521$ 554,361$ 154,267
Bond Mutual Funds4,253,115-4,253,115
Money Market Funds1,175,6401,175,640---
Real Estate Funds986,234-986,234--
7,981,138$ 1,240,640$ 6,031,870$ 554,361$ 154,267
Equities and Equity
Mutual Funds7,602,320
$ 15,583,458
As of June 30, 2014, the University had the following investments and maturities:
Investment Maturities (in years)
Investment TypeFair Value<11-56-1011-20
Bonds$ 1,558,440$125,000$ 722,900$ 548,200$ 162,340
Bond Mutual Funds4,696,098-4,696,098--
Money Market Funds833,793833,793---
Real Estate Funds707,441-707,441--
7,795,772958,7936,126,439548,200162,340
Equities and Equity
Mutual Funds7,507,326
$ 15,303,098
The University has an investment management agreement with Fifth Third Bank (Fifth Third). Fifth Third serves individual and institutional clients. ## Credit Risk The University's average credit quality rating according to Moody's is Aa3. ===== PAGE 37 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued ### 2. Cash, Cash Equivalents, and Investments, continued ## Interest Rate Risk Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The University does not have a formal policy to specifically limit investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. ## Concentration of Credit Risk Concentration of credit risk is the risk of loss attributed to the magnitude of a government's investment in a single issuer. The University does not have a formal policy for concentration of credit risk. ## Custodial Credit Risk For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty, the University will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The University does not have a formal policy for custodial credit risk. ### 3. Accounts, Grants and Loan Receivable Accounts, grants and loans receivable consist of the following as of June 30, 2015 and 2014.
20152014
Student tuition and fees$ 11,791,939$ 11,493,659
Student loans2,134,6491,865,807
Grants and contracts2,036,8724,821,116
Other258,999261,467
16,222,45918,442,049
Less: allowance for doubtful accounts(12,147,058)(9,665,577)
4,075,4018,776,472
Non-current portion509,872241,030
Current portion$ 3,565,529$ 8,535,442
===== PAGE 38 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 4. Capital Assets, Net Capital assets as of June 30, 2015, are summarized as follows:
Beginning BalanceAdditionsReductionsEnding Balance
Cost
Land and improvements$ 6,275,031$ -$ -$ 6,275,031
Buildings154,740,0291,789-154,741,818
Equipment26,013,295676,8044,977,91521,712,184
Computer software1,476,9934,500-1,481,493
Library holdings10,372,986--10,372,986
Transportation equipment4,847,97435,0971,029,7273,853,344
Construction in progress970,250173,529-1,143,779
204,696,558891,7196,007,642199,580,635
Accumulated depreciation
Buildings92,048,2212,495,868-94,544,089
Equipment18,050,9471,596,7104,977,91514,669,742
Library holdings9,748,260237,462-9,985,722
Transportation equipment4,188,110130,1821,029,7273,288,565
124,035,5384,460,2226,007,642122,488,118
Capital assets, net$ 80,661,020$ (3,568,503)$ -$ 77,092,517
Capital assets as of June 30, 2014, are summarized as follows:
Beginning BalanceAdditionsReductionsEnding Balance
Cost
Land and improvements$ 6,275,031$ -$ -$ 6,275,031
Buildings154,740,029--154,740,029
Equipment25,240,976772,319-26,013,295
Computer software1,458,62218,371-1,476,993
Library holdings10,366,4856,501-10,372,986
Transportation equipment4,675,169172,805-4,847,974
Construction in progress4,903965,347-970,250
202,761,2151,935,343-204,696,558
Accumulated depreciation
Buildings89,551,5112,496,710-92,048,221
Equipment16,450,1031,600,844-18,050,947
Library holdings9,490,629257,631-9,748,260
Transportation equipment4,083,354104,756-4,188,110
119,575,5974,459,941-124,035,538
Capital assets, net$ 83,185,618$ (2,524,598)$ -$ 80,661,020
===== PAGE 39 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 5. Accounts Payable and Accrued Liabilities Accounts payable and accrued liabilities as of June 30, 2015 and 2014, are as follows:
20152014
Payable to vendors and contractors$ 1,915,422$ 563,431
Accrued sick leave liability292,360346,431
Accrued salaries and other liabilities2,137,8022,492,380
$ 4,345,584$ 3,402,242
### 6. Unearned Revenue Unearned revenue consists of the following as of June 30, 2015 and 2014:
20152014
Unearned summer school tuition and fees$ 205,411$ 261,467
Unearned grants and contracts669,1381,037,861
$ 874,549$ 1,299,328
### 7. Long-Term Liabilities Long-term liabilities as of June 30, 2015, are summarized as follows:
Beginning BalanceAdditionsReductionsEnding BalanceCurrent PortionNoncurrent portion
General receipts bonds$ 3,405,000$ -$ 210,000$ 3,195,000$ 215,000$ 2,980,000
Note payable - City of Frankfort250,000-50,000200,00050,000150,000
Capital lease - police vehicles101,204-33,73567,46933,73533,734
Capital lease obligations-energy savings3,695,700-463,1623,232,538483,2432,749,295
Bond discount(49,798)--(49,798)(3,064)(46,734)
Total bonds payable and capital lease obligations7,402,106-756,8976,645,209778,9145,866,295
Federal grants refundable534,914--534,914-534,914
Total long-term liabilities$ 7,937,020$ -$ 756,897$ 7,180,123$ 778,914$ 6,401,209
===== PAGE 40 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 7. Long-Term Liabilities, continued Long-term liabilities as of June 30, 2014, are summarized as follows:
Beginning BalanceAdditionsReductionsEnding BalanceCurrent PortionNoncurrent portion
General receipts bonds$ 3,790,000$ -$ 385,000$ 3,405,000$ 210,000$ 3,195,000
Note payable – City of Frankfort300,000-50,000250,00050,000200,000
Capital lease police vehicles-101,204-101,20433,73567,469
Capital lease obligations-energy savings4,139,613-443,9133,695,700463,1613,232,539
Bond discount(53,629)-(3,831)(49,798)(3,831)(45,967)
Total bonds payable and capital lease obligations8,175,984101,204875,0827,402,106753,0656,649,041
Federal grants refundable991,709-456,795534,914-534,914
Total long-term liabilities$ 9,167,693$ 101,204$ 1,331,877$ 7,937,020$ 753,065$ 7,183,955
The outstanding General Receipts Bonds Series A Bonds have interest rates from 3.625% - 3.875%. The bonds mature through 2027. The reserve requirements for these issues have been fully funded as of June 30, 2015. All bonds are collateralized by University property and the pledge of certain revenues, tuition and fees. The net book value of assets acquired through the capital leases included in the above schedule totaled $3,664,894 and $4,013,670 as of June 30, 2015 and 2014, respectively. ===== PAGE 41 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued ### 7. Long-Term Liabilities, continued The following is a schedule of future minimum payments required for the promissory note at June 30, 2015:
Year ending June 30,
2016$50,000
201750,000
201850,000
201950,000
Total$200,000
The principal and interest repayment requirements relating to the outstanding bonds payable at June 30, 2015, are as follows:
PrincipalInterestTotal
Year ending June 30,
2016215,000122,089337,089
2017225,000114,241339,241
2018230,000105,916335,916
2019240,00097,291337,291
2020-20241,350,000341,6511,691,651
2025-2027935,00073,4311,008,431
Total$ 3,195,000$ 854,619$ 4,049,619
During 2005, the University entered into a capital lease for an energy management project. The lease obligation has an interest rate of 4.29% and requires annual payments of principal and interest through 2021. The lease obligation will be paid with guaranteed energy savings. During 2014, the University entered into a capital lease for the purchase of four police vehicles. The lease is payable in four annual installments. ===== PAGE 42 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued ### 7. Long-Term Liabilities, continued The following is a schedule of future minimum payments required for the capital lease obligations at June 30, 2015:
Year ending June 30,
2016$650,527
2017650,527
2018616,792
2019616,792
2020616,792
Thereafter616,791
Total minimum lease payments3,768,221
Less: amounts representing interest468,214
Present value of minimum lease payment$3,300,007
### 8. Operating Lease The University leases computer equipment under operating leases which expire on various dates through 2017. Lease payments to the lessors under these leases totaled $106,104 and $122,016 for the years ended June 30, 2015 and 2014, respectively. Minimum future lease payments are as follows:
201669,794
201769,794
139,588
### 9. Pension Plans Regular full-time employees of the University (faculty and staff) are required to participate in a retirement plan. ## Kentucky Teachers Retirement System All faculty and exempt employees required to hold a degree and occupying full-time positions, defined as seven-tenths (7/10) of normal full-time service on a daily or weekly basis, are required by state law to participate either in the Kentucky Teachers Retirement System (KTRS) or the Optional Retirement Plan (ORP). ===== PAGE 43 ===== # KENTUCKY STATE UNIVERSITY ### 9. Pension Plans, continued ## Plan Description All qualifying employees not participating in the defined contribution plan sponsored by the University are provided with pensions through KTRS—a cost-sharing multiple-employer defined benefit pension plan. Pursuant to the provisions of KRS 161.250 the Board of Trustees of KTRS is vested with the responsibility for the general administration and management of the retirement system. The Board may adopt procedures necessary to conduct the business of the retirement system as needed. The applicable provisions of the Kentucky Revised Statutes (state law) shall control if any inconsistency exists between state law and this policy. KTRS issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Kentucky Teachers Retirement System, 479 Versailles Road, Frankfort, Kentucky 40601-3868 or by calling (505) 848-8500. ## Benefits Provided KTRS, a cost sharing, multiple-employer, public employee retirement system, provides retirement benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty, unless the employee has twenty-seven or more years of participation in the plan. The plan also provides for disability retirement, death and survivor benefits and medical insurance. ## Contributions Benefit and contribution rates are established by state statute. Per Kentucky Revised Statute 161.250 contribution requirements of the active employees and the participating universities are established and may be amended by the KTRS Board. For the fiscal years ended June 30, 2015 and 2014 employees were required to contribute 7.16 percent of their annual pay for retirement benefits. The University's contractually required contribution rate for the year ended June 30, 2015, was 14.84% of current employees' salaries, actuarially determined as an amount that, when combined with employee contributions, is expected to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. Contributions to the pension plan from the University were $2,436,799 and $2,338,266 for the years ended June 30, 2015 and 2014, respectively. ===== PAGE 44 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 9. Pension Plans, continued Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At June 30, 2015, the University reported a liability for its proportionate share of the net pension liability that reflected a reduction for State pension support provided to the University. The amount recognized by the University as its proportionate share of the net pension liability, the related State support, and the total portion of the net pension liability that was associated with the University is as follows:
University proportionate share of the net pension liability$ 64,987,214
State's proportionate share of the net pension liability associated with the University7,374,016
Total72,361,230
The net pension liability was measured as of June 30, 2014, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The University's proportion of the net pension liability was based on a projection of the University's long-term share of contributions to the pension plan relative to the projected contributions of all participating Universities and the State, actuarially determined. At June 30, 2015, the University's proportion was 0.34 percent. For the year ended June 30, 2015, the University recognized pension expense of $3,184,443. At June 30, 2015, the University reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflows of ResourcesDeferred Inflows of Resources
Differences between expected and actual experience$-$-
Changes of assumptions-879,356
Net difference between projected and actual earnings on pension plan investments-3,918,049
Changes in proportion and differences between University contributions and proportionate share of contributions--
University contributions subsequent to the measurement date2,436,799-
Total2,436,7994,797,405
===== PAGE 45 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 9. Pension Plans, continued $2,436,799 reported as deferred outflows of resources related to pensions resulting from University contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Years ended June 30:
2016$1,163,000
20171,163,000
20181,163,000
20191,163,000
2020145,405
Total$4,797,405
## Actuarial Assumptions The total pension liability in the June 30, 2014 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement:
Inflation3.5%
Salary increases4.0 - 8.2%, average, including inflation
Investment rate of return7.5%, net of pension plan investment expense, including inflation
Mortality tableRP 2000 Group Mortality Table
The long-term expected rate of return on pension plan investments was determined using a log-normal distribution analysis in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. ===== PAGE 46 ===== # KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 9. Pension Plans, continued The target allocation and best estimates of arithmetic real rates of return for each major asset class, as provided by KTRS's investment consultant, are summarized in the following table:
Asset ClassTarget AllocationLong-Term Nominal Rate of Return
U.S. Equity45%6.40%
Non U.S. Equity17%6.50%
Fixed Income24%1.60%
High Yield Bonds4%3.10%
Real Estate4%5.80%
Alternatives4%6.80%
Cash2%1.50%
Total100%
## Discount Rate The discount rate used to measure the total pension liability was 5.23%. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rates and the Employer contributions will be made at statutorily required rates. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members until the 2036 plan year. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments through 2035 and a municipal bond index rate of 4.35% was applied to all periods of projected benefit payments after 2035. The Single Equivalent Interest Rate (SEIR) that discounts the entire projected benefit stream to the same amount as the sum of the present values of the two separate benefit payments streams was used to determine the total pension liability. The following table presents the net pension liability of the University, calculated using the discount rate of 5.23%, as well as what the University's net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (4.23%) or 1-percentage-point higher (6.23%) than the current rate: ## Sensitivity of the University's Proportionate Share of the Net Pension Liability to Changes in the Discount Rate The following table presents the net pension liability of the University, calculated using the discount rate of 5.23%, as well as what the University's net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (4.23%) or 1-percentage-point higher (6.23%) than the current rate:
1% Decrease (4.23%)Discount Rate (5.23%)1% Increase (6.23%)
University's share of the net pension liability$81,630,000$64,987,214$51,248,000
===== PAGE 47 ===== # KENTUCKY STATE UNIVERSITY ### 9. Pension Plans, continued Detailed information about the pension plans' fiduciary net position is available in the separately issued KTRS financial reports. ## Kentucky Employees Retirement System Substantially all other full-time University employees are required by law to participate in the Kentucky Employees Retirement System (KERS), a cost sharing multiple-employer, public employee retirement system. KERS provides retirement benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty-five, or less than twenty-seven years of service. The plan also provides for disability retirement, death and survivor benefits and medical insurance. The Kentucky Employees Retirement System issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Kentucky Employees Retirement System, 1260 Louisville Road, Perimeter Park West, Frankfort, Kentucky 40601 or by calling (502) 564-4646. Health care and life insurance benefits are provided for eligible retired employees through the above pension plans. Expenditures for all employee benefits are included as expenditures within the appropriate functional areas. ## Benefits Provided KERS provides retirement, disability, and death benefits. Each employee covered by KERS is entitled to a monthly benefit based upon their months of service multiplied by the average of 5 full fiscal years of salary (highest 5 or last 5 based on date of participation) upon attainment of KERS specified age (or age and service combinations). Participants have a fully vested interest after the completion of 60 months of service, 12 of which are current service. Retirement benefits are determined as a percent of the employee's final 5-year average compensation times the employee's years of service. Employees hired prior to September 1, 2008 can retire at any age with 27 years of service or at age 65 with 4 years of service. Employees hired after September 1, 2008 can retire when their age plus years of service equal 87 (must be at least age 57) or at age 65 with 5 years of service. Employees are eligible for service-related disability benefits regardless of length of service. Five years of service is required for nonservice-related disability eligibility. Disability benefits are determined based on your participation date. Death benefits are based on age, months of service and whether you were active or retired. ===== PAGE 48 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 9. Pension Plans, continued ## Contributions Benefit and contribution rates are established by state statute. Per Kentucky Revised Statute 61.565(3) contribution requirements of the active employees and the participating organizations are established and may be amended by the KRS Board. KERS participants hired with an effective date prior to September 1, 2008 contribute 5 percent of their covered compensation; the University contributes 38.77 percent. KERS participants hired with an effective date on or after September 1, 2008 contribute 6 percent of their covered compensation; the University contributes 38.77 percent. These amounts were actuarially determined as an amount that, when combined with employee contributions, is expected to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. Contributions to the pension plan from the University were $1,953,418 and $1,411,407 for the year ended June 30, 2015 and 2014. ## Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At June 30, 2015, the University reported a liability of $28,555,000 for its proportionate share of the net pension liability. The net pension liability was measured as of June 30, 2014, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date. The University's proportion of the net pension liability was based on a projection of the University's long-term share of contributions to the pension plan relative to the projected contributions of all participating universities, actuarially determined. At June 30, 2015, the University's proportion was 0.32 percent. For the year ended June 30, 2015, the University recognized pension expense of $2,158,000. At June 30, 2015, the University reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflows Of ResourcesDeferred Inflows Of Resources
Differences between expected and actual experience$-$-
Changes of assumptions--
Net difference between projected and actual earnings on pension plan investments-367,000
Changes in proportion and differences between University contributions and proportionate share of contributions--
University contributions subsequent to the measurement date (contributions to KERS for the year ended June 30, 2015)1,953,418-
Total1,953,418367,000
===== PAGE 49 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 9. Pension Plans, continued $1,953,418 reported as deferred outflows of resources related to pensions resulting from University contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year ended June 30:
2016$ 73,400
201773,400
201873,400
201973,400
202073,400
Total$367,000
## Actuarial Assumptions The total pension liability in the June 30, 2014 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation 3.5% Salary increases 4.5%, average, including inflation Investment rate of return 7.75%, net of pension plan investment expense, including inflation The rates of mortality for the period after service retirement are according to the 1983 Group Annuity Mortality Table for all retired members and beneficiaries as of June 30, 2006 and the 1994 Group Annuity Mortality Table for all other members. The Group Annuity Mortality Table set forward five years is used for the period after disability retirement. The actuarial assumptions used in the June 30, 2014 valuation were based on the results of an actuarial experience study for the period July 1, 2005 – June 30, 2008. The long-term expected return on plan assets is reviewed as part of the regular experience studies prepared every five years for KERS. The most recent analysis, performed for the period covering fiscal years 2005 through 2008, is outlined in a report dated August 25, 2009. Several factors are considered in evaluating the long-term rate of return assumption including long-term historical data, estimates inherent in current market data, and a log-normal distribution analysis in which best-estimate ranges of expected future real rates of return (expected return, net of investment expense and inflation) were developed by the investment consultant for each major asset class. These ranges were combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and then adding expected inflation. The capital market assumptions developed by the investment consultant ===== PAGE 50 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 9. Pension Plans, continued are intended for use over a 10-year horizon and may not be useful in setting the long-term rate of return for funding pension plans which covers a longer timeframe. The assumption is intended to be a long-term assumption and is not expected to change absent a significant change in the asset allocation, a change in the inflation assumption, or a fundamental change in the market that alters expected returns in future years. The target asset allocation and best estimates of arithmetic nominal rates of return for each major asset class are summarized in the following table:
Asset ClassTarget AllocationLong-Term Nominal Rate of Return
Domestic Equity30%8.45%
International Equity22%8.85%
Emerging Market Equity5%10.5%
Private Equity7%11.25%
Real Estate5%7%
Core U.S. Fixed Income10%5.25%
High Yield U.S. Fixed Income5%7.25%
U.S. Fixed Non Income5%5.5%
Commodities5%7.75%
TIPS5%5%
Cash1%3.25%
Total100%
## Discount Rate The discount rate used to measure the total pension liability was 7.75%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members and employers will be made at statutory contribution rates. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payment of current active and inactive employees. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. ===== PAGE 51 ===== # KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 9. Pension Plans, continued Sensitivity of the University's Proportionate Share of the Net Pension Liability to Changes in the Discount Rate The following presents the University's proportionate share of the net pension liability calculated using the discount rate of 7.75 percent, as well as what the University's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower (6.75 percent) or 1-percentage-point higher (8.75 percent) than the current rate:
1% Decrease (6.75%)Discount Rate (7.75%)1% Increase (8.75%)
University's share of the net pension liability$32,116,000$28,555,000$25,331,000
Pension plan fiduciary net position. Detailed information about the pension plans' fiduciary net position is available in the separately issued KERS financial reports. ## Optional Retirement Plan All faculty and exempt employees who are eligible to participate in the KTRS retirement plan may elect to participate in the Optional Retirement Plan (ORP) instead of KTRS. In doing so, the employee may choose both Teachers Insurance and Annuity Association of America, (TIAA-CREF) or The Variable Annuity Life Insurance Company (VALIC). Both offer a defined contribution, 403b plan. TIAA-CREF Individual & Institutional Services, Inc. distributes CREF and TIAA Real Estate Account variable annuities. Teachers Personal Investors Services, Inc. distributes Personal Annuity variable annuities, TIAA-CREF Mutual Funds, TIAA-CREF Institutional Mutual Funds, and TIAA-CREF Tuition Financing, Inc. products. TIAA-CREF Trust Company, FSB, provides trust services. Located in New York, NY, Teachers Insurance and Annuity Association of America (TIAA) and TIAA-CREF Life Insurance Company issue insurance and annuities. Financial statements are available on the website, www.tiaacref.com. VALIC is the marketing name for the family of companies comprising VALIC Financial Advisors, Inc.; VALIC Retirement Services Company; VALIC Trust Company; and The Variable Annuity Life Insurance Company (VALIC); which are all members of American International Group, Inc. (AIG). Complete information about VALIC's variable annuities, including financial statements, fees, charges, expenses and contract limitations, can be obtained by visiting the website www.aigvalic.com or by calling 1-800-428-2542. Funding for the ORP is provided from eligible employees who contribute 6.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 8.74% of current eligible employees' salaries to the ORP through appropriations to the University. The University's ===== PAGE 52 ===== # KENTUCKY STATE UNIVERSITY ### 9. Pension Plans, continued contributions to ORP for the years ended June 30, 2015 and 2014 were $618,796 and $554,207, respectively, and equaled the required contribution for the year. Effective July 1, 2010, KRS 61.546 states that the value of any accumulated sick leave that is added to the member's service credit in the KERS and KTRS on or after July 1, 2010 shall be paid to the retirement system by the last participating employer, based upon a formula adopted by the KERS and KTRS Boards. The KERS/KTRS sick leave liability as of June 30, 2015 and 2014 was $292,360 and $346,431, respectively. ### 10. Commitments and Contingencies The University is a party to various law suits and other claims in the ordinary course of business. University officials are of the opinion, based upon the advice of legal counsel, that the ultimate resolution of these matters will not have a material effect on the financial statements of the University. The University receives financial assistance from federal and state agencies in the form of grants and awards. The expenditure of funds received from these programs generally requires compliance with terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such audit could become a liability of the applicable fund. In the opinion of management, such potential disallowed claims, if any, would not have a material adverse effect on the overall financial position of the University at June 30, 2015. ### 11. Risk Management The University is exposed to various risks of loss from torts; theft of, damage to, destruction of assets; business interruption; employee injuries and illnesses; natural disasters; and employee health and accident benefits. Commercial insurance coverage is purchased for claims arising from these risks. Settled claims have not exceeded this commercial coverage in any of the three preceding years. As a sovereign entity of the Commonwealth of Kentucky, the Kentucky Board of Claims handles tort claims on behalf of the University. ### 12. Schedule of Expenses by Program In the Statements of Revenues, Expenses and Changes in Net Position, operating expenses are presented by functional expense purpose. Functional expenses are classified by natural classification as follows: ===== PAGE 53 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued 12. Schedule of Expenses by Program, continued
2015
Compensation & BenefitsSupplies & ServicesScholarships & FellowshipsDepreciationOperations & MaintenanceTotal
Instruction$ 11,603,206$ 515,489$ 6,750$ 644,558$ 1,194,401$ 13,964,404
Research3,774,6742,236,9935,391768,783592,7027,378,543
Public service4,506,6042,972,510159,246362,122752,4068,752,888
Academic support1,879,8531,139,8461,000308,775297,5493,627,023
Student services4,731,2921,584,094-453,339622,0887,390,813
Institutional support5,815,6885,643,103-900,4151,220,73213,579,938
Operation & maintenance of plant2,329,7182,900,003-658,837(5,888,558)-
Auxiliary enterprises1,218,0743,440,221-324,161458,8705,441,326
Student financial aid516,9601237,094,91739,232749,8108,401,042
Total operating expense$ 36,376,069$ 20,432,382$ 7,267,304$ 4,460,222$ -$68,535,977
===== PAGE 54 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued ### 12. Schedule of Expenses by Program, continued
2014
Compensation & BenefitsSupplies & ServicesScholarships & FellowshipsDepreciationOperations & MaintenanceTotal
Instruction$11,762,119$1,003,793$-$648,258$1,022,374$14,436,544
Research3,557,4711,940,45210,438754,727477,3476,740,435
Public service4,516,2533,020,059244,522350,219619,7168,750,769
Academic support1,616,845822,031(98)311,103209,5852,959,466
Student services5,159,0562,111,5948,367452,728589,2828,321,027
Institutional support6,952,0416,930,598-932,0531,262,89216,077,584
Operation & maintenance of plant1,908,2622,772,033-662,023(5,342,318)-
Auxiliary enterprises1,203,7894,459,481-327,251456,5736,447,094
Student financial aid661,939278,4848,282,10821,579704,5499,948,659
Total operating expense$37,337,775$23,338,525$8,545,337$4,459,941$-$73,681,578
===== PAGE 55 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued ### 13. Kentucky State University Foundation, Inc ### a. Organization: Kentucky State University Foundation, Inc. (the Foundation) is a Kentucky not-for-profit corporation formed to receive, invest and expend funds to promote and implement educational and developmental activities at Kentucky State University (the University). The Foundation is managed by a Board of Trustees independent from that of the University. The Foundation is supported primarily through contributions from alumni. ### b. Summary of Significant Accounting Policies: The financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) which require management to make estimates and assumptions that affect the reported amounts and disclosures in the financial statements. Actual results could differ from those estimates. The following is a summary of the significant accounting policies consistently followed by the Foundation in the preparation of its financial statements. ## Basis of Presentation Net assets and revenues, expenses, gains, and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets of the Foundation are classified and reported as follows: Unrestricted net assets - Net assets that are not subject to donor-imposed stipulations. Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that will be met by actions of the Foundation, pursuant to those stipulations or that expire by the passage of time. Assets released from restrictions during 2015 and 2014 primarily relate to scholarships and University and student support. Permanently restricted net assets - Net assets subject to donor-imposed stipulations that neither expire by passage of time nor can be fulfilled or removed by actions of the Foundation pursuant to those stipulations. Permanently restricted net assets consist of assets from which the income can be used toward University scholarships and Foundation operations. ## Cash and Cash Equivalents The Foundation considers all highly liquid investments purchased with a maturity of three months or less to be cash equivalents. The Foundation has a concentration of credit risk in that it periodically maintains bank accounts which, at times, may exceed the coverage provided by the Federal Deposit Insurance Corporation (FDIC). The Foundation has not experienced any losses on such amounts. The Foundation believes it is not exposed to any significant credit risk on cash. ===== PAGE 56 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc., continued ## Investments Investments are stated at fair value based on closing market quotations for such securities or similar securities. ## Property and Equipment Property and equipment is recorded at cost if purchased or fair market value at date of contribution if contributed. If the donors stipulate how long the assets must be used, the contributions of property and equipment are recorded as restricted support. In the absence of such stipulations, these contributions are recorded as unrestricted support. Depreciation is computed on a straight-line basis over the estimated useful lives of the respective assets. Depreciation expense was $16,958 and 16,022 for the years ended June 30, 2015 and 2014, respectively. ## Revenue Recognition Contributions are generally recognized when received. However, pledges are recognized when the donor makes a promise to give to the Foundation that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor-restricted contributions are reported as increases in temporarily or permanently restricted net assets depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. ## Income Taxes Kentucky State University Foundation, Inc., a not-for-profit organization operating under Section 501(c)(3) of the Internal Revenue Code, is generally exempt from federal, state and local income taxes. The Foundation's management does not believe the Foundation has any unrelated business income. Accordingly, no provision for income taxes is recorded in the financial statements. ## Subsequent Events The Foundation's management has evaluated subsequent events for accounting and disclosure requirements through November 20, 2015, the date the financial statements were available to be issued. There were no events occurring during the evaluation period that require recognition or disclosure in the financial statements. ## Reclassification The presentation of certain items in 2014 were reclassified to conform with the 2015 presentation, this reclassification had no impact on net assets or change in net assets. During 2015, the Foundation determined that certain amounts were improperly classified between the net asset categories. Certain amounts have been reclassified to more accurately reflect the net asset balances of the Foundation based on donor intent. This reclassification had no effect on total change in net assets or total net assets. ===== PAGE 57 ===== # KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### b. Investments Investments as of June 30, 2015 and 2014 are summarized as follows:
20152014
Equity securities$ 6,422,743$ 6,534,855
Debt securities2,252,8831,820,065
Real estate investment trust160,258140,400
U.S government securities651,670679,682
Total investments$ 9,487,554$ 9,175,002
### c. Fair Value Measurements The Foundation classifies its investments based on a hierarchy consisting of: Level 1 (valued using quoted prices from active markets for identical assets), Level 2 (not traded on an active market but for which observable market inputs are readily available), and Level 3 (valued based on significant unobservable inputs). The investment's fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs. The following is a description of the valuation methodologies used for assets measured at fair value. There have been no changes in the methodologies used as of June 30, 2015 and 2014. Common stocks, debt securities, U.S. government securities, equity exchange traded funds, and marketable limited partnerships: Valued at the closing price reported on the active market on which the individual securities are traded. Some level 2 inputs are used for pricing of municipal and corporate bonds; therefore, they are all classified as level 2. Mutual funds and real estate investment trust: Valued at the net asset value (NAV) of shares held by the Foundation at year end. The methods described above may produce a fair value calculation that may not be indicative of net realizable value or reflective of future fair values. Furthermore, while the Foundation believes its valuation methods are appropriate and consistent with those of other market participants, the use of different methodologies or assumptions to determine the fair value of certain financial instruments could result in a different fair value measurement at the reporting date. ===== PAGE 58 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### d. Fair Value Measurements, continued Fair value measurements as of June 30, 2015 are as follows:
Level 1Level 2Level 3Total
Common stocks4,152,722--4,152,722
Mutual funds:
Bond funds318,503--318,503
Small cap equity funds146,528--146,528
Mid cap equity funds6,171--6,171
Large cap equity funds13,655--13,655
International equity funds1,334,499--1,334,499
Balanced equity funds235,582--235,582
Debt securities:
Municipal bonds-292,540-292,540
Corporate bonds-1,960,343-1,960,343
U.S government securities651,670--651,670
Real estate investment trust-160,258-160,258
Equity exchange traded funds215,083--215,083
Total7,074,4132,413,141-9,487,554
===== PAGE 59 ===== # KENTUCKY STATE UNIVERSITY # Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### d. Fair Value Measurements, continued Fair value measurements as of June 30, 2014 are as follows:
Level 1Level 2Level 3Total
Common stocks3,984,702--3,984,702
Mutual funds:
Bond funds344,807--344,807
Daily accrual funds271,160--271,160
Small cap equity funds135,624--135,624
Mid cap equity funds6,331--6,331
Large cap equity funds14,568--14,568
International equity funds1,246,540--1,246,540
Balanced equity funds180,105--180,105
Debt securities:
Municipal bonds-264,543-264,543
Corporate bonds-1,555,522-1,555,522
U.S government securities679,682--679,682
Real estate investment trust-140,400-140,400
Equity exchange traded funds213,334--213,334
Marketable limited partnerships137,684--137,684
Total7,214,5371,960,465-9,175,002
### e. Temporarily Restricted Net Assets For the years ended June 30, 2015 and 2014, net assets were released from donor restrictions by incurring expenses satisfying the purpose of the restrictions specified by donors as follows:
20152014
Scholarships$ 235,616$ 521,629
Endowment spending allocation$ 163,257$ 191,899
University support$ 137,869$ 188,717
Student support$ 134,784$ 66,027
Operating and other expenses$ 66,971$ 61,899
Travel and other expenses$ 66,637$ 55,820
Personal services$ 5,698$ 11,287
Total release from restrictions$ 810,832$ 1,097,278
===== PAGE 60 ===== # KENTUCKY STATE UNIVERSITY Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### f. Retirement Plan The Foundation has a defined contribution profit sharing plan which covers all employees who meet certain requirements. Foundation contributions are discretionary. No contributions were made for the years ended June 30, 2015 and 2014. ### g. Endowment Composition On July 15, 2010, The Commonwealth of Kentucky adopted the Uniform Prudent Management of Institutional Funds Act (UPMIFA). The Foundation follows UPMIFA and its own governing documents. The Foundation has interpreted UPMIFA as requiring the preservation of the corpus of the donor-restricted endowment funds absent explicit donor stipulations to the contrary, and other amounts as deemed necessary by the board. As a result of this interpretation, the Foundation classifies as permanently restricted net assets (1) the original value of gifts donated to the permanent endowment, (2) the original value of subsequent gifts to the permanent endowment, and (3) accumulations to permanent endowment made in accordance with the direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The Foundation has determined that the balance of its endowments includes funds that require that the income and net appreciation be restricted to certain uses for the benefit of participants. Upon review, the Foundation has determined that appropriate expenditures have been made to meet all donor restrictions regarding balances recorded in the endowment fund. Spending Policy: The Foundation spending policy is to distribute an amount at least equal to 3-5% of a moving sixteen quarter average of the fair value of the endowment funds. Accordingly, over the long term, the Foundation expects its spending policy to allow its endowment assets to grow at an average rate of 3% annually. This is consistent with the Foundation's objective to maintain the purchasing power of endowment assets as well as to provide additional real growth through investment return. From time to time, the fair value of assets associated with individual donor restricted endowment funds may fall below the level the donor requires the Foundation to retain as a fund of perpetual duration. There were no such deficiencies as of June 30, 2015 and 2014. ===== PAGE 61 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### g. Endowment Composition, continued Endowment net asset composition by type of fund as of June 30, 2015 is as follows:
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal Net Endowment Assets
Donor-restricted endowment funds$-$5,032,261$3,631,428$8,663,689
Endowment net asset composition by type of fund as of June 30, 2014 was as follows:
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal Net Endowment Assets
Donor-restricted endowment funds$-$4,891,754$3,465,357$8,357,111
Changes in endowment net assets as of June 30, 2015 are as follows:
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal Net Endowment Assets
Endowment net assets, beginning of year$ -$ 4,891,754$ 3,465,357$ 8,357,111
Contributions--126,439126,439
Interest and dividends-201,540-201,540
Realized and unrealized gains-174,583-174,583
Amounts appropriated for expenditure-(235,616)-(235,616)
Reclassifications--39,63239,632
Endowment net assets, end of year$ -$ 5,032,261$ 3,631,428$ 8,663,689
===== PAGE 62 ===== ## KENTUCKY STATE UNIVERSITY ## Notes to the Financial Statements, continued #### 13. Kentucky State University Foundation, Inc. continued ### g. Endowment Composition, continued Changes in endowment net assets as of June 30, 2014 were as follows:
UnrestrictedTemporarily RestrictedPermanently RestrictedTotal Net Endowment Assets
Endowment net assets, beginning of year$ -$ 4,164,902$ 3,227,786$ 7,392,688
Contributions--237,571237,571
Interest and dividends-190,208-190,208
Realized and unrealized gains-728,543-728,543
Amounts appropriated for expenditure-(191,899)-(191,899)
Endowment net assets, end of year$ -$ 4,891,754$ 3,465,357$ 8,357,111
===== PAGE 63 ===== ## KENTUCKY STATE UNIVERSITY ## Required Supplementary Information Schedule of Kentucky State University's (KSU) Proportionate Share of the Net Pension Liability
Kentucky Employees Retirement System (amounts in thousands)
2015
KSU's proportion of the net pension liability$28,555
KSU's proportionate share of the net pension liability0.32%
KSU's covered-employee payroll$5,261
KSU's proportionate share of the net pension liability as a share of its covered employee payroll542.60%
Plan fiduciary net position as a percentage of total pension liability22.32%
Schedule of Kentucky State University's Contribution Kentucky Employees Retirement System (amounts in thousands)
2015
Contractually required contribution$1,953
Contributions in relation to the contractually required contribution1,953
Contribution deficiency (excess)-
KSU covered-employee payroll5,263
Contributions as a percentage of covered-employee payroll38.77%
Schedule of Kentucky State University's (KSU) Proportionate Share of the Net Pension Liability
Kentucky Teachers' Retirement System (amounts in thousands)
2015
KSU's proportion of the net pension liability$64,987
KSU's proportionate share of the net pension liability0.30%
State's proportionate share of the collective net pension liability$7,374
KSU's covered-employee payroll2,017
KSU's proportionate share of the net pension liability as a share of its covered employee payroll322.22%
Plan fiduciary net position as a percentage of total pension liability45.59%
===== PAGE 64 ===== ## KENTUCKY STATE UNIVERSITY Required Supplementary Information, continued
Schedule of Kentucky State University's Contribution Kentucky Teachers' Retirement System (amounts in thousands)
2015
Contractually required contribution$2,436
Contributions in relation to the contractually required contribution2,436-
Contribution deficiency (excess)-
KSU covered-employee payroll20,169
Contributions as a percentage of covered-employee payroll15.36%
===== PAGE 65 ===== # Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report of Independent Auditors Members of the Board of Regents Kentucky State University Frankfort, Kentucky We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of Kentucky State University (the University) as of and for the year ended June 30, 2015, and the related notes to the financial statements, which collectively comprise Kentucky State University's basic financial statement as listed on the table of contents, and have issued our report thereon dated November 23, 2015. ## Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the University's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the University's internal control. Accordingly, we do not express an opinion on the effectiveness of the University's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as described in the accompanying Schedule of Findings and Responses, we identified a deficiency in internal control that we consider to be a material weakness. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency described in the accompanying Schedule of Findings and Responses to be a material weakness, Finding 2015-1001. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. ## Compliance and Other Matters As part of obtaining reasonable assurance about whether the University's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of ===== PAGE 66 ===== financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. ## The University's Response to the Finding The University's response to the finding identified in our audit is described in the accompanying Schedule of Findings and Responses. The University's response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on it. ## Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Dean Dorton Allen Ford, PLLC November 23, 2015 Lexington, Kentucky ===== PAGE 67 ===== # Schedule of Findings and Responses June 30, 2015 Section I – Summary of Auditors' Results: Financial Statements: a. The type of report issued on the financial statements: Unmodified Opinion b. Internal control over financial reporting: Material weaknesses: Yes Significant deficiencies identified that are not considered to be material weaknesses: None noted c. Non-compliance which is material to the financial statements: No Section II – Financial Statement Finding: Finding 2015-001: ## Condition: During the year ended June 30, 2015 the University did not have adequate controls over financial reporting to allow for timely, accurate financial reporting. All general ledger accounts were not reconciled to subsidiary ledgers or other supporting detail at least on a quarterly basis. ## Effect: During the audit, 15 adjusting journal entries which impacted the year ended June 30, 2015, were recorded to accurately reflect the financial position of the University as of June 30, 2015. Net Position for the year ended June 30, 2015 was increased by $3,027,191 as a result of these entries. These journal entries primarily related to student accounts receivable, grants, cash, and accounts payable. ## Recommendation: We recommend the University implement internal control procedures which require general ledger accounts to be reconciled at least quarterly. Not having accurate transactions posted in a timely manner can affect the financial statement information that is available for making informed business decisions and supervision of operations. This weakness in accounting infrastructure increases the risk of errors in the financial records and is less likely to detect irregularities, including fraud, on a timely basis. The quarterly reconciliation process allows for the preparation of accurate quarterly financial statements. For bank reconciliations, management should satisfy themselves as to the nature of any unusual reconciling items before authorizing adjustments to correct the balances. These adjustments should be thoroughly documented and promptly made so that it will not be necessary to carry them forward to the next reconciliation. ===== PAGE 68 ===== # Schedule of Findings and Responses, continued June 30, 2015 Finding 2015-001, continued: Management response: Management concurs. The University will review and revise the structure and procedures related to general ledger accounts. Procedures requiring monthly reconciliation of all general ledger accounts will be implemented. Reconciliations for each month will be reviewed by department management as part of the financial statement development process. The University's internal auditor will test compliance at least twice during each fiscal year. ===== PAGE 69 ===== 106 W. Vine Street, Suite 600 • Lexington, KY 40507 • 859-255-2341 phone • 859-255-0125 fax 500 W. Jefferson Street, Suite 1400 • Louisville, KY 40202 • 502-589-6050 phone • 502-581-9016 fax deandorton.com