Information on the Federal Program: Student Financial Aid Cluster (AL Numbers 84.268, 84.063, 84.033, 84.379, 84.038, and 84.007) – U.S. Department of Education.
Criteria or specific requirement: 34 CFR 668.16(e)(9) - An institution must provide notification to the students of their results of an evaluation that impacts their eligibility for Title IV.
Condition: Out of a sample of 40 students, we identified 14 that did not meet Satisfactory Academic Progress (SAP). Out of the 14, the University failed to timely notify 1 of the students of academic probation status.
Cause: The controls in place to ensure academic probation notifications are sent to students in a timely manner appeared to fail for the student identified above.
Effect: The University is not in compliance with Title 34 Section 668.16 with respect to the students referenced.
Recommendation: We recommend the University review the controls in place to ensure that academic probationary notifications are sent out promptly and enhance the controls if warranted.
Views of responsible officials and planned corrective actions: The University's Office of Financial Aid is currently integrating a new SAP Policy for fiscal year 2025 and will be implementing the required controls in their general ledger accounting system that will ensure SAP is monitored for each student in a timely and accurate manner.
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