Action taken in response to finding: As a result of staffing turnover in the Finance area, the University engaged consulting support to assist in readying for financial statement preparation and the audit of fiscal years ending 6.30.23 and 6.30.24, with oversight from the University management. The University has developed a fiscal year-end close process that includes submission of the single audit report.

Name(s) of the contact person(s) responsible for corrective action: Melissa Hicks, Controller

Planned completion date for corrective action plan: Complete

2024-020 HEERF Earmarking

Federal Agency: Department of Education

Federal Program Name: Education Stabilization Fund

Assistance Listing No.: 84.425

Recommendation: We recommend the University should implement and maintain an effective system of internal controls over the administration of HEERF funds to ensure earmarking requirements are met.

Explanation of disagreement with audit finding: There is no disagreement with the audit finding.

Action taken in response to finding: KSU Grants Accounting will maintain proper documentation for HEERF reporting. Grants Accounting will monitor HEERF funds to ensure compliance with guidelines. KSU will assign responsibility for Direct Outreach to appropriate employees in Student Financial Aid and provide training on job duties. Grants Accounting will follow-up to verify corrections needed for previous reports, correct reports, and submit corrected reports.

Name(s) of the contact person(s) responsible for corrective action: Dorothy Daley, Director of Sponsored Projects

Planned completion date for corrective action plan: Complete

If the Department of Health and Human Services has questions regarding this plan, please call Dr. Heather Bigard, Vice-President of Finance and