Federal Agency: US Department of Agriculture, US Department of Education

Federal Program Name: Extension Services at 1890 Colleges

Assistance Listing No.: 10.512 and 84.425

Recommendation: We recommend the University review its procurement policy to ensure it meets federal regulations and ensure they retain documentation of quotes received and final approval forms.

Explanation of disagreement with audit finding: There is no disagreement with the audit finding.

Action taken in response to finding: KSU is revising its procurement policies to ensure compliance with uniform guidance requirements.

Name(s) of the contact person(s) responsible for corrective action: Eileen Butts, Director of Purchasing

Planned completion date for corrective action plan: March 31, 2026

Federal Agency: US Department of Education

Federal Program Name: Federal Supplemental Educational Opportunity Grant Program, Federal Pell Grant Program; Federal Student Loans; Federal Work Study Program

Assistance Listing No.: 84.007; 84.063; 84.268; 84.033

Recommendation: We recommend the calculation logic be reviewed and corrected to align with approved methodology.

Explanation of disagreement with audit finding: There is no disagreement with the audit finding.

Action taken in response to finding: In FY25, the University began utilizing Banner to perform calculations to ensure alignment with federal methodology. The Financial Aid office also began monitoring calculations on a monthly basis. Going forward, the University will verify registrar withdrawal dates are consistent and ensure that academic attendance records are captured correctly. The University will work with faculty to confirm the last date of attendance for unofficial withdrawals.

Name(s) of the contact person(s) responsible for corrective action: Dr. Michael Dailey, Provost; Varah Barnett, Director of Financial Aid; and Yolanda Benson, Registrar.

Planned completion date for corrective action plan: July 1, 2026