1. Employees who retreat to a non-covered position (for example, a retreat from an administrative position to a nine-month faculty position) shall be paid any accumulated vacation not to exceed one year's accrual of their annual vacation leave allowance.
  2. Accumulated vacation leave may be used for an employee's own illness in cases where the employee has no medical leave balance. In such instances, the requirement for advance approval of vacation leave shall be waived.
  3. All employees are required to resume work on the scheduled day of return from vacation leave. Late resumption of work without notification and prior approval by the department head will be regarded as an unexcused absence from work without pay and may be the subject of disciplinary action, up to and including dismissal.

B. Accrued Vacation Leave upon Separation of Employment

  1. Accrued vacation on record at the time of resignation will be granted or paid out only to an employee who has continuous employment of at least six months and who gives at least two weeks' notice of his/her intent to resign.
  2. An employee who gives two weeks notification of his/her intent to resign cannot use accrued vacation in meeting this notification period without proper approval from the Director of Human Resources. The date of termination/separation is the last day the employee actually works. An exception to this rule is applicable for individuals who are on certified medical leave immediately prior to separation of employment. All payments for accumulated vacation leave shall be paid in lump sum, not to exceed one year's accrual of their annual vacation leave allowance on the employee's last payroll check (or the next available payroll check if payroll cycle has closed).
  3. Employees shall receive terminal vacation pay in the amount equal to their current balance of vacation leave earned as of their date of separation, not to exceed one year's accrual of their annual vacation leave allowance.
  4. In addition, no paid vacation leave is accrued in the final month of employment when termination occurs on or before the 15th day of the month.
  5. Employees who are laid off or terminated involuntarily due to reductions in work force for reasons beyond his/her control will be given credit for prior years of continuous service upon re-employment.
  6. Employees who terminate employment and who are reemployed within one (1) calendar year shall receive his/her prior continuous service credit with the institution for vacation leave accrual purposes
  7. Applicable terminal vacation pay will be paid in the event of the death of an eligible faculty/staff employee, not to exceed one year's accrual of their annual vacation leave allowance.

All employees are required to resume work on their scheduled day of return from vacation leave. Late resumption of work without notification and prior approval by the department head will be regarded as an unexcused absence from work without pay and may be the subject of disciplinary action, up to and including dismissal.

RELATED POLICIES/FORMS:

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CONTACT: Office of Human Resources | Office-502-597-6667 | Email: human.resources@kysu.edu

ALL POLICIES ARE SUBJECT TO AMMENDMENT.

Revised 12/08/2020